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Events Assistant Planner Jobs in Minnesota (NOW HIRING)

SOFIDEL

HR Assistant

Duluth, MN · On-site

$16.70/hr

... events. * Assist in coordinating and conducting employee orientation and onboarding programs ... Excellent time management, planning, and organizational skills. * Ability to work effectively in a ...

Sofidel

HR Assistant

Duluth, MN · On-site

$16.70/hr

... events. * Assist in coordinating and conducting employee orientation and onboarding programs ... Excellent time management, planning, and organizational skills. * Ability to work effectively in a ...

University of Minnesota

Events Coordinator

Austin, MN · On-site

On event days, the Events Coordinator serves as the point person, troubleshooting issues and ... Communications Strategy and Planning - 10% • Assist in development of team strategic planning ...

University of Minnesota

Events Coordinator

Austin, MN

$29.98 - $34.32/hr

On event days, the Events Coordinator serves as the point person, troubleshooting issues and ... Communications Strategy and Planning - 10% Assist in development of team strategic planning ...

Robert Half

Events Coordinator

Blaine, MN · On-site

$24.70 - $28.60/hr

... from planning through execution. Responsibilities: * Coordinate travel-related logistics for ... use. * Assist with examinations and proctoring activities, while helping maintain an orderly ...

New

Fair Hills Resort

Event Director

Detroit Lakes, MN

$50K - $68K/yr

This position is ideal for someone who enjoys building relationships, planning events, and ensuring ... Teach and train interns to assist with all event operations General Management Team * Assist with ...

Fair Hills Resort

Event Director

Detroit Lakes, MN · On-site

$50K - $68K/yr

This position is ideal for someone who enjoys building relationships, planning events, and ensuring ... Teach and train interns to assist with all event operations General Management Team * Assist with ...

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All JobsEvents Planner JobsEvents Assistant Planner JobsEvents Assistant Planner Jobs in Minnesota

Events Assistant Planner information

What does an events assistant planner do?

An Events Assistant Planner supports the planning and execution of events such as conferences, weddings, corporate meetings, and parties. Their responsibilities typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing guest lists, and ensuring that all event details run smoothly. They often work closely with senior event planners to bring the vision of the event to life and handle any issues that may arise during the event. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as an events assistant planner?

To thrive as an Events Assistant Planner, you need strong organizational skills, attention to detail, and a background in event management or hospitality, often supported by a relevant degree or coursework. Familiarity with event management software (such as Cvent or Eventbrite), budgeting tools, and office productivity suites is typically required. Excellent communication, problem-solving abilities, and flexibility help you build relationships with vendors and clients and adapt to changing circumstances. These skills are crucial for ensuring successful event execution, client satisfaction, and effective coordination under tight deadlines.

What are some common challenges faced by events assistant planners, and how can they be managed effectively?

Events Assistant Planners often face challenges such as last-minute changes to event details, coordinating with multiple vendors, and managing tight deadlines. To handle these effectively, strong organizational skills, adaptability, and clear communication are essential. It’s also important to develop contingency plans and maintain detailed checklists to ensure nothing is overlooked. Working closely with the planning team and vendors can help resolve issues quickly and keep events running smoothly.

What is the difference between Events Assistant Planner vs Event Coordinator?

AspectEvents Assistant PlannerEvent Coordinator
ResponsibilitiesSupports planning, manages logistics, assists with vendor coordinationOversees entire event planning, manages teams, handles client communication
Required SkillsOrganizational skills, communication, basic event planning knowledgeLeadership, problem-solving, advanced planning skills
Work EnvironmentEvent venues, offices, vendor sitesClient meetings, on-site event management
CertificationsEvent planning courses, certifications optionalEvent planning certifications often preferred

While both roles support event planning, the Events Assistant Planner typically handles logistical support and assists senior planners, whereas the Event Coordinator manages the entire event process, including client relations and on-site execution. The Assistant role is ideal for those starting in event planning, with less responsibility, while the Coordinator role involves more leadership and decision-making.

What cities in Minnesota are hiring for Events Assistant Planner jobs?

Cities in Minnesota with the most Events Assistant Planner job openings:

Events Assistant Planner jobs near you

Estate Planning Specialist

Great Waters Financial

Saint Paul, MN • On-site

$55K - $70K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 8 days ago

Job description

The Estate Specialist at Great Waters Financial plays a pivotal role in ensuring a seamless and supportive experience for clients navigating the estate planning process. This role serves as a key liaison between clients, advisors, and estate planning platforms and partners-managing communications, coordinating meetings, and facilitating all logistical and administrative aspects of estate planning from initial connection through delivery and funding.
The ideal candidate is highly organized, customer-focused, and adept at managing multiple moving parts with precision and care.
Responsibilities
Estate Planning Meeting Facilitation
  • Guide clients through the estate planning process: Discovery, Delivery, and Funding.
  • Facilitate the Delivery and Funding process for estate customers.
  • Identify and handoff opportunities for the onboarding team to bring qualified Estate Customers through AYR (Architecting Your Retirement).

Paperwork & Offering Coordination
  • Prepare all necessary paperwork, documentation, and materials for estate meetings. Ensuring all forms are accurate, complete, and ready for presentation or signature.
  • Coordinate logistics and scheduling for all estate-related meetings.
  • Maintain communication with internal team members and external estate planning partners to ensure timelines and expectations are met.
  • Act as the central point of contact for Estate Plan Customers.

Client Events & Prospecting Workshops
  • Attend estate planning workshops and educational events
  • Assist attendees with next steps, answering preliminary questions, and gathering relevant information.
  • Manage follow-up from workshop participants to schedule consultations.

Requirements
  • Excellent written and verbal communication skills. Strong organizational, decision-making and time management skills.
  • Proficiency in using CRM platforms and office productivity tools.
  • Ability to manage multiple clients and projects simultaneously while meeting deadlines.
  • A client-first mindset with a proactive, solution-oriented approach.
  • Notary Public Appointment

Working Expectations
  • In-office Monday-Friday 9am-5pm, client facing position
  • Occasional evening hours required for events/workshops.
  • Travel required for attending workshops or in-person client meetings.

The salary range for this role is $55,000.00 - $70,000.00 annually. In addition, Great Waters offers employees a 401k plan with an employer matching schedule, Medical, Dental, and Vision insurance, 10 paid company Holidays, an annual wellness stipend, and paid-time off. This position is eligible for additional variable compensation, and a discretionary annual bonus driven by organization and individual performance.
Benefits Snapshot
At Great Waters, we care about supporting our employees both inside and outside of work. We offer a well-rounded benefits package designed to support your health, financial well-being, and overall quality of life.
Our benefits include:
  • Medical, Dental, and Vision insurance
  • A 401(k) retirement plan with an employer matching schedule
  • Employer-provided Health Savings Account (HSA)
  • Life Insurance and Accidental Death & Dismemberment (AD&D) coverage
  • Long-Term Disability insurance
  • A free Estate Plan through Great Waters services
  • An annual wellness stipend to support physical and mental well-being
  • Vacation Time, Sick Time, and 10 paid company holidays
  • Eligibility for a discretionary annual bonus based on individual and company performance

Salary Description
$55,000-$70,000 + variable compensation

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