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Events Assistant Planner Jobs in Kansas (NOW HIRING)

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Events Assistant Planner information

What does an events assistant planner do?

An Events Assistant Planner supports the planning and execution of events such as conferences, weddings, corporate meetings, and parties. Their responsibilities typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing guest lists, and ensuring that all event details run smoothly. They often work closely with senior event planners to bring the vision of the event to life and handle any issues that may arise during the event. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as an events assistant planner?

To thrive as an Events Assistant Planner, you need strong organizational skills, attention to detail, and a background in event management or hospitality, often supported by a relevant degree or coursework. Familiarity with event management software (such as Cvent or Eventbrite), budgeting tools, and office productivity suites is typically required. Excellent communication, problem-solving abilities, and flexibility help you build relationships with vendors and clients and adapt to changing circumstances. These skills are crucial for ensuring successful event execution, client satisfaction, and effective coordination under tight deadlines.

What are some common challenges faced by events assistant planners, and how can they be managed effectively?

Events Assistant Planners often face challenges such as last-minute changes to event details, coordinating with multiple vendors, and managing tight deadlines. To handle these effectively, strong organizational skills, adaptability, and clear communication are essential. It’s also important to develop contingency plans and maintain detailed checklists to ensure nothing is overlooked. Working closely with the planning team and vendors can help resolve issues quickly and keep events running smoothly.

What is the difference between Events Assistant Planner vs Event Coordinator?

AspectEvents Assistant PlannerEvent Coordinator
ResponsibilitiesSupports planning, manages logistics, assists with vendor coordinationOversees entire event planning, manages teams, handles client communication
Required SkillsOrganizational skills, communication, basic event planning knowledgeLeadership, problem-solving, advanced planning skills
Work EnvironmentEvent venues, offices, vendor sitesClient meetings, on-site event management
CertificationsEvent planning courses, certifications optionalEvent planning certifications often preferred

While both roles support event planning, the Events Assistant Planner typically handles logistical support and assists senior planners, whereas the Event Coordinator manages the entire event process, including client relations and on-site execution. The Assistant role is ideal for those starting in event planning, with less responsibility, while the Coordinator role involves more leadership and decision-making.

What cities in Kansas are hiring for Events Assistant Planner jobs?

Cities in Kansas with the most Events Assistant Planner job openings:

Events Assistant Planner jobs near you

Arts and Events Assistant (part-time)

Overland Park, KS • On-site

City of Overland Park
Public Administration • 501 - 1,000 employees

9.0

Company rating: 9.0 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

98th of 852 rated public administrative organizations

Good employer

Good training

Learn more about City of Overland Parkexternal

$15/hr

Part-time

Posted 4 days ago

Job description

The City of Overland Park has a part-time C Arts and Events Assistant position available in the Parks and Recreation Services Department.
SUMMARY:
Assists in the coordination of: special events, gallery operations, children's programming for Arts and Events division. Participates in the planning and execution of events and programs. Identifies grant opportunities and assists with submissions.
RESPONSIBILITIES:
  • Assists in the planning and execution of art and event programming including but not limited to gallery exhibits, July 4 Star Spangled Spectacular, the Fall Festival and concerts.
  • Required to work on July 4th.
  • Assists with communications and coordination of volunteers, vendors and artists.
  • The employee must work the days and hours necessary to perform all assigned responsibilities and tasks. This includes evenings, weekends and July 4.
  • Must be available to communicate with a variety of persons and organizations with which interaction is required to accomplish work and employer goals.
  • The employee must be punctual and timely in meeting all requirements of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks, where applicable.
  • Performs other duties as assigned.

REQUIREMENTS:
EDUCATION & SPECIAL LICENSE(S)/CERTIFICATIONS:
  • High School Diploma required.
  • Associate's degree or related technical certification preferred.
  • Possession of a valid driver's license and ability to maintain an insurable driving record.

EXPERIENCE:
  • Prior experience with computer systems required.
  • Prior experience in arts, events or with volunteer management preferred.

SKILLS:
  • Organizational and analytical skills.
  • Attention to detail.
  • Basic math skills.
  • Time management skills.
  • Oral and written communication skills.
  • Ability to listen.
  • Ability to use social media.
  • Basic understanding of art and music.
  • Professional demeanor in speaking and writing.
  • Working knowledge of windows-based PC software and google based applications such as desktop publishing, presentation, spreadsheets and word-processing.

MENTAL REQUIREMENTS:
  • Ability to meet deadlines.
  • Ability to carry out assignments through oral and written instructions.
  • Ability to work independently.
  • Ability to work in a hectic environment with many interruptions.
  • Ability to create written communications that are professionally and grammatically correct.
  • Ability to work on several projects at one time.
  • Good memory skills.
  • Ability to learn and comprehend software applications.
  • Alpha and numeric recognition.
  • Ability to learn new materials and systems.
  • Ability to prioritize work.

PHYSICAL REQUIREMENTS:
  • Ability to work in extreme environmental conditions.
  • Ability to stand and/or walk for an extended period of time.
  • Ability to reach, stand, bend, stoop and climb.
  • Ability to make and receive phone calls in a professional manner.
  • Ability to speak to an individual or a group.
  • Ability to operate office equipment such as copy machine, fax machine, calculator, and computer.
  • Ability to operate a golf cart.
  • Ability to lift 30 pounds.
  • Hand and eye coordination adequate to input computer and keyboard.
  • Ability to distinguish colors.

SUPERVISORY RESPONSIBILITY (Direct & Indirect):
Indirect:
  • Vendors, artists and volunteers.

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
No City residency requirement.
Must successfully pass a background check, drug screen, physical exam and essential functions test.
Normal Work Hours: Variable Hours - PT/SEA/TMP
Salary Range: $15.00 Per Hour
Application Deadline: Open until filled
Benefits: Part-Time C
All applicants must be legally eligible to work in the United States and proof of eligibility must be provided if selected for hire.
EO/M/F/D/V

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