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Events Assistant Planner Jobs in Colorado (NOW HIRING)

ENSCO, Inc.

Operations Planner

Colorado Springs, CO · On-site

Position Description *]:pointer-events-auto R6Vx5W_threadScrollVars scroll-mb-[calc(var(--scroll ... turn="assistant"> ENSCO Inc. is a diverse engineering and technology company that provides ...

Boulder County

Hourly Planning Assistant

Boulder, CO · Hybrid

$25 - $27.52/hr

... Microsoft Planner, Asset Management System, Outlook, OneNote, and other project management ... events; all such events will be scheduled in advance. The position is currently funded through ...

Boulder County, CO

Hourly Planning Assistant

Boulder, CO · On-site

$25 - $27.52/hr

... Microsoft Planner, Asset Management System, Outlook, OneNote, and other project management ... events; all such events will be scheduled in advance. The position is currently funded through ...

Crowe LLP

Marketing Events Lead Assistant Director

Denver, CO · On-site

$41K - $52K/yr

The Marketing Events Lead Assistant Director is responsible for leading the Event Lead team in planning, production, and operational delivery of a portfolio of complex, high-visibility, market-facing ...

Town of Berthoud

Senior Planner

Berthoud, CO · On-site

Represent planning department and Town at regional or local meetings, events, andconferences ... and communicate goals * Assist the Building division as needed for setback confirmation ...

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All JobsEvents Planner JobsEvents Assistant Planner JobsEvents Assistant Planner Jobs in Colorado

Events Assistant Planner information

What does an events assistant planner do?

An Events Assistant Planner supports the planning and execution of events such as conferences, weddings, corporate meetings, and parties. Their responsibilities typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing guest lists, and ensuring that all event details run smoothly. They often work closely with senior event planners to bring the vision of the event to life and handle any issues that may arise during the event. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as an events assistant planner?

To thrive as an Events Assistant Planner, you need strong organizational skills, attention to detail, and a background in event management or hospitality, often supported by a relevant degree or coursework. Familiarity with event management software (such as Cvent or Eventbrite), budgeting tools, and office productivity suites is typically required. Excellent communication, problem-solving abilities, and flexibility help you build relationships with vendors and clients and adapt to changing circumstances. These skills are crucial for ensuring successful event execution, client satisfaction, and effective coordination under tight deadlines.

What are some common challenges faced by events assistant planners, and how can they be managed effectively?

Events Assistant Planners often face challenges such as last-minute changes to event details, coordinating with multiple vendors, and managing tight deadlines. To handle these effectively, strong organizational skills, adaptability, and clear communication are essential. It’s also important to develop contingency plans and maintain detailed checklists to ensure nothing is overlooked. Working closely with the planning team and vendors can help resolve issues quickly and keep events running smoothly.

What is the difference between Events Assistant Planner vs Event Coordinator?

AspectEvents Assistant PlannerEvent Coordinator
ResponsibilitiesSupports planning, manages logistics, assists with vendor coordinationOversees entire event planning, manages teams, handles client communication
Required SkillsOrganizational skills, communication, basic event planning knowledgeLeadership, problem-solving, advanced planning skills
Work EnvironmentEvent venues, offices, vendor sitesClient meetings, on-site event management
CertificationsEvent planning courses, certifications optionalEvent planning certifications often preferred

While both roles support event planning, the Events Assistant Planner typically handles logistical support and assists senior planners, whereas the Event Coordinator manages the entire event process, including client relations and on-site execution. The Assistant role is ideal for those starting in event planning, with less responsibility, while the Coordinator role involves more leadership and decision-making.

Events Assistant Planner jobs near you
Infographic showing various Events Assistant Planner job openings in Colorado as of July 2026, with employment types broken down into 77% Full Time, and 23% Part Time. Highlights an 92% In-person, and 8% Hybrid job distribution.

Senior Administrative Assistant - Fire Department

Colorado Springs, CO • On-site

GovernmentJobs.com
Recruiting and Staffing Services • 11 - 50 employees
Learn more about GovernmentJobs.comexternal

Other

Posted 7 days ago

Job description

Senior Administrative Assistant

In this position, you will provide a wide variety of highly responsible and complex secretarial, administrative and clerical accounting duties in support of the Division of the Fire Marshal (DFM); coordinate and participate in office functions in support of the goals and objectives of the DFM and provide information and assistance to the public regarding City and Fire Department policies and procedures.

This position is subject to budget required furloughs to be implemented in the 2026 calendar year, and any furloughs subsequently approved. Come explore the possibilities a career with the Colorado Springs Fire Department can offer!

Essential Job Functions:

  • Use Microsoft Outlook to schedule fire code inspections for multiple inspections staff; maintain multiple calendars of activities, meetings, and other events
  • Assist DFM customers via walk in, email or telephone inquiries
  • Perform data entry and quality assurance functions for inspection reports, plan reviews and maintenance of occupancy records
  • Assist with the issuance and tracking of annual and provisional permits and inspections including associated fees
  • Provide internal and external customer support for the division's hazardous materials inventory (HAMMERS) software
  • Support the fiscal responsibilities of the division through receiving and processing payments, researching payment histories and collecting outstanding balances
  • Assist with facilitation and execution of the division's Knox™ program
  • Research and process public requests for information/documentation
  • Serve as Incident Command System (ICS) Documentation Unit Leader during planned events and emergent incidents as needed
  • Track, compile, and report division statistics as directed by unit supervisor
  • Assist CSFD personnel with special projects as assigned
  • Provide backup assistance for other DFM support functions

We are looking for candidates who demonstrate the ability to:

  • Effectively balance multiple priorities and deadlines
  • Respond to customer inquiries with clarity and professionalism
  • Communicate clearly and professionally, both verbally and in writing
  • Quickly learn new systems, processes, and concepts
  • Contribute to a positive, team-oriented work environment
  • Maintain a high level of accuracy in a fast-paced environment
Minimum Qualifications
  • High school diploma or GED
  • Four (4) years of full-time clerical or related support experience

Our organization views each year of further education as equivalent to each year of relevant work experience, and each year of additional relevant work experience as equivalent to each year of required education.

Preferred Qualifications
  • Experience using PeopleSoft Accounting Systems
  • Experience working with permit requirements and compliance
  • Proficiency using Microsoft Office Applications, particularly Word, Excel, and Outlook
  • Experience navigating Power BI dashboards

Please contact CSFD Human Resources at csfdhr@coloradosprings.gov for any questions about this position.

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