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Event Staff Associate Jobs in Wisconsin (NOW HIRING)

Marcus Hotels

Catering Events Coordinator

Lake Geneva, WI · On-site

... staff. Grand Geneva in Lake Geneva is a 1,300 acre, AAA Four Diamond resort and spa recognized as a ... Communicate with other hotel associates to relay pertinent sales related information. * Organizes ...

Marcus Hotels

Catering Events Coordinator

Lake Geneva, WI · On-site

... staff. Grand Geneva in Lake Geneva is a 1,300 acre, AAA Four Diamond resort and spa recognized as a ... Communicate with other hotel associates to relay pertinent sales related information. * Organizes ...

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Event Staff Associate information

What is an event staff associate?

Event Staff Associates are professionals responsible for assisting in the planning, setup, execution, and breakdown of events such as conferences, concerts, sports games, and private functions. Their duties often include greeting guests, checking tickets, providing information, setting up equipment, and ensuring the safety and satisfaction of attendees. They play a key role in creating a smooth and enjoyable event experience by supporting organizers and addressing any issues that arise during the event.

What are some common challenges faced by event staff associates during large-scale events?

Event Staff Associates often encounter challenges such as managing large crowds, adapting to last-minute changes, and maintaining clear communication with team members. Staying calm under pressure and quickly resolving unforeseen issues, like schedule changes or equipment malfunctions, are essential for success in this role. Teamwork and flexibility are vital, as associates regularly coordinate with vendors, security personnel, and supervisors to ensure smooth event operations.

What are the key skills and qualifications needed to thrive as an event staff associate, and why are they important?

To thrive as an Event Staff Associate, you need strong organizational skills, attention to detail, and the ability to follow instructions, often supported by a high school diploma or equivalent. Familiarity with event management software, ticketing systems, and basic audio-visual equipment is common in this role. Outstanding communication, teamwork, and customer service skills help you stand out, especially when interacting with guests and colleagues. These skills and qualities are essential for ensuring smooth event operations, positive attendee experiences, and effective problem-solving in dynamic environments.

What is the difference between Event Staff Associate vs Event Coordinator?

AspectEvent Staff AssociateEvent Coordinator
CredentialsHigh school diploma or equivalent; no specialized certifications often requiredHigh school diploma; some roles may prefer event planning certifications
Work EnvironmentEvent venues, outdoor events, conferences, festivalsPlanning offices, event venues, client meetings
Employer & IndustryEvent staffing agencies, hospitality, entertainmentEvent planning companies, corporate clients, nonprofits
Search & Comparison IntentUnderstanding entry-level event roles, job duties, qualificationsUnderstanding planning responsibilities, skills, and career progression

While both roles are involved in events, the Event Staff Associate primarily handles on-site support and guest assistance, whereas the Event Coordinator manages planning, logistics, and client communication. The Associate role is more hands-on during events, while the Coordinator focuses on preparation and coordination.

Is event staff associate a good career path?

An event staff associate role can provide valuable experience in customer service, organization, and teamwork, which are useful in many industries. However, it is often considered an entry-level position with limited advancement opportunities and variable pay, making it more suitable as a temporary or starting job rather than a long-term career path.

What are the most commonly searched types of Event Staff jobs in Wisconsin?

The most popular types of Event Staff jobs in Wisconsin are:

What are popular job titles related to Event Staff Associate jobs in Wisconsin?

For Event Staff Associate jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Event Staff Associate jobs in Wisconsin look for?

The top searched job categories for Event Staff Associate jobs in Wisconsin are:

What cities in Wisconsin are hiring for Event Staff Associate jobs?

Cities in Wisconsin with the most Event Staff Associate job openings:

Event Staff Associate jobs near you

Admin Associate I - Welcome Center

Sun Prairie Area School District

Sun Prairie, WI • On-site

$19.94/hr

Full-time

Posted 14 days ago

Sun Prairie Area School District rating

7.1

Company rating: 7.1 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

268th of 643 rated elementary and secondary schools

Job description

Position Type:
Support Staff - Admin. Associate (clerical)/Administrative Associate I
Date Posted:
8/24/2026
Location:
Prairie Phoenix Academy
STARTING WAGE: $19.94+ per hour (based on experience)
Summary
The purpose of this position is to perform secretarial assignments in support of the on-going operations of the school and related programs and enhance the administrators' effectiveness by providing information management support and representing the administration to others. Ensure student success by facilitating the effective operation of the school environment/related programs by supporting building/program personnel. Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining records, reports, and correspondence pertaining to the Secretaries' area of responsibilities.
Note: Not all duties assigned to every position are included, nor is it expected that all positions will be assigned every duty.
Essential Duties and Responsibilities
  • Composes and types routine letter, memoranda, reports (district, state and federal), minutes of meetings, newsletters, calendars, agendas, handbooks, technical materials, numerical data, charts, and forms.
  • Receives and screens visitors and telephone calls, takes messages, schedules appointments, manages calendars, facilitates building tours, and provides information to callers based on school/department/related programs operations and the interpretation and application of policies and procedures.
  • Schedules and arranges meetings and conferences for supervisor including making travel arrangements if needed.
  • Proofreads and corrects prepared materials for correct grammar, format, completeness, and content.
  • Establishes and maintains office files, logs, student and school records, progress reports/report cards, transcripts, or other workflow information.
  • Sorts, opens, and distributes incoming mail for staff, associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports.
  • Monitors and records student attendance making safe arrival calls as needed.
  • Monitors and completes student enrollment in the school, completing enrollment reports and ensuring students are assigned to classes and schedules.
  • Coordinates and assist with preparation of the master schedule.
  • Facilitates substitute services by working with building staff and the substitute coordinator regarding substitute teacher requirements, signs substitute teachers in and out; directs substitute teachers to the proper classroom; facilitates sub coverage for any unfilled requests including emergency absences and short term absences; and monitors staff absences.
  • Data management including gathering, entry, retrieval, updates, verification, and deletion from electronic and paper records including student files.
  • Creates, maintains, and updates the school website.
  • Provides basic first aid to students and staff; distributes medications; responds to codes as required; contacts parents of sick or injured students; maintains injury logs, completes injury reports and participates in appropriate training sessions, such as blood borne pathogens, medication administrations, CPR, first aid, etc.
  • Keeps informed of office details and advises supervisor(s) of any concerns.
  • Assists in the preparation of budgets, financial reports; prepares and monitors any financial records, purchase orders, invoices, check preps; basic accounting for school accounts; process student fees and payments.
  • Determines needs and orders office supplies, equipment, and makes contacts for any needed repairs.
  • Operates standard office equipment.
  • Coordinates school volunteers ensuring completion of background checks.
  • Coordinates preparations for student activities, student and family events, and other school projects including organizing and facilitating registration.
  • Coordinates student transportation and makes transportation reservations and other preparations for field trips.
  • Works with facility use scheduling, parking permits, and student work permits as required.
  • Supervises students that may be in their assigned area and assists in student behavior interventions as requested.
  • Prepares student/parent handbook, student directory, newsletters, and other documents for multiple audiences.
  • Facilitates building security including identification checks for visitors, FOBS, keys, crisis plans and implementation of crisis response, and monitors cameras.
  • Assists with test organization for federal, state and district level assessments as requested and assists with ensuring adequate trained proctors are available.
  • Maintains confidentiality of documents and information received for staff and students.
  • Provides backup to other office staff and provides training to other staff and parents as requested.
  • Acts as liaison to community partners.
  • Participates in building committees and workgroups as requested.
  • Monitors environmental factors and reacts as required.
  • Other activities as assigned.

Minimum Training and Experience Required to Perform Essential Job Functions
High school graduate with three to five years secretarial experience in a fast paced office environment, or any combination of education and experience that provides equivalent knowledge, skills, and abilities. Must possess a valid driver's license.
Minimum Physical and Mental Abilities Required to Perform Essential Job Functions
Physical Requirements
  • Ability to operate a variety of office equipment including computer, typewriter, photocopier, calculator, fax machine, telephone switchboard, etc.
  • Must demonstrate proficiency through Skill Check testing (typing speed and accuracy, grammar, proof-reading and MS Office word processing)
  • Must have current physical on file with the District Office certifying applicant is able to meet all job qualifications.
  • Ability to lift and/or move up to 30 pounds.
  • While performing the duties of this job, the employee is regularly required to sit and talk or hear and occasionally required to stand; walk; and reach with hands and arms.
  • Specific vision abilities required by this job include close vision and distance vision.

Mathematical Ability
  • Ability to add, subtract, multiply, divide and calculate decimals and percentages
  • Skilled in working with spreadsheet application and formulas.

Language Ability and Interpersonal Communication
  • Ability to comprehend and interpret a variety of documents including student records, confidential files, health cards, reimbursable absence forms, enrollment forms, computer manuals, student/parent handbook, etc.
  • Ability to prepare a variety of documents including class lists, student and ethnic counts, first aid log, attendance records, hot lunch reports, cook counts, enrollment reports, telephone log, etc. using prescribed format and conforming to all rules of punctuation, grammar, diction and style
  • Ability to provide excellent customer service to a variety of audiences while responding to requests for information, explain procedures and follow instructions
  • Ability to communicate effectively with teachers, students, parents, administrators, sales representatives, delivery persons, police officers, School Board members, nurses, the general public, and others verbally and in writing.
  • Ability to work independently and with interruptions in an organized manner and prioritize tasks to ensure completion of all job responsibilities within designated deadlines.
  • Ability to maintain confidentiality and problem solve.
  • Works cooperatively in a team environment and can manage and delegate as needed.
  • Knowledgeable of all district, federal and state policies and procedures as required.

Environmental Adaptability
  • Ability to work effectively in an office environment.
  • Occasional exposure to bodily fluids.
  • Occasionally required to work outside of normal school hours as needed for special events.

The Sun Prairie Area School District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the School District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Physical Requirements
Shall complete a physical examination as required by Wisconsin Statute 118.25.
Attachment(s):
  • 2026-27 192 DAY SUPPORT STAFF CALENDAR.pdf

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