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Event Setup Assistant Jobs in Virginia (NOW HIRING)

GEM

Event Assistant -- Entry Level

Richmond, VA

What You'll Do * Assist with promotional events, marketing campaigns, and community activities ... Help with event setup, organization, and coordination * Represent client brands in a professional ...

HHV

Entry Level Event Assistant

Alexandria, VA · On-site

The Event Assistant will help with event preparation, guest engagement, promotional activities, and ... Help with event setup and breakdown * Welcome and engage with attendees in a friendly, professional ...

HHV

Entry Level Event Assistant

Alexandria, VA

$43K - $58K/yr

The Event Assistant will help with event preparation, guest engagement, promotional activities, and ... Help with event setup and breakdown * Welcome and engage with attendees in a friendly, professional ...

HHV

Event Assistant - Entry Level

Virginia Beach, VA · On-site

What You#39;ll Do * Assist with event setup, organization, and daily activities * Help create a welcoming and positive experience for customers and guests * Communicate with customers in a friendly ...

HHV

Event Assistant - Entry Level

Virginia Beach, VA · On-site

$38K - $58K/yr

What You'll Do * Assist with event setup, organization, and daily activities * Help create a welcoming and positive experience for customers and guests * Communicate with customers in a friendly and ...

Nova Ac MCLEAN

Marketing Assistant

Mclean, VA · On-site

$41K - $51K/yr

This role involves interacting with customers in person, assisting with event setup and promotions, and gathering market feedback to help improve marketing strategies. Responsibilities * Assist with ...

Nova Ac MCLEAN

Marketing Assistant

Mclean, VA · On-site

$41K - $51K/yr

This role involves interacting with customers in person, assisting with event setup and promotions, and gathering market feedback to help improve marketing strategies. Responsibilities * Assist with ...

Leigh and Co.

Assistant Wedding Coordinator

Richmond, VA · On-site

$150/hr

Assistant Wedding Planners play an essential role in ensuring weddings run smoothly by assisting with event setup, guest experience, vendor coordination, timeline execution, and reception transitions.

Leigh and Co.

Assistant Wedding Coordinator

Richmond, VA · On-site

$150/hr

Assistant Wedding Planners play an essential role in ensuring weddings run smoothly by assisting with event setup, guest experience, vendor coordination, timeline execution, and reception transitions.

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All JobsEvent Setup JobsEvent Setup Assistant JobsEvent Setup Assistant Jobs in Virginia

Event Setup Assistant information

What is an event setup assistant?

Event Setup Assistants are professionals responsible for preparing venues for events such as conferences, weddings, meetings, and parties. Their duties include arranging furniture, setting up audio-visual equipment, decorating spaces, and ensuring all materials are in place before the event starts. They often work closely with event coordinators and other staff to ensure that everything runs smoothly and according to plan. This role requires attention to detail, physical stamina, and good communication skills.

What are the key skills and qualifications needed to thrive as an event setup assistant?

To thrive as an Event Setup Assistant, you need strong organizational skills, attention to detail, and the physical ability to handle equipment, with a high school diploma often preferred. Familiarity with setup tools, basic AV equipment, and event management software is typically required. Excellent teamwork, communication, and problem-solving skills help you adapt to changing circumstances and client needs. These abilities ensure efficient, safe, and customer-focused event execution, leading to successful outcomes for both clients and employers.

What are some typical challenges faced by event setup assistants during large-scale events, and how can they be managed?

Event Setup Assistants often encounter challenges such as tight setup schedules, last-minute changes to layouts, and the need to coordinate with multiple vendors or team members. Managing these requires strong communication skills, adaptability, and attention to detail. Being proactive in checking setup plans, regularly communicating with the event coordinator, and staying organized can help ensure a smooth setup process even when unexpected issues arise.

What is the difference between Event Setup Assistant vs Event Coordinator?

AspectEvent Setup AssistantEvent Coordinator
ResponsibilitiesAssist with setting up event spaces, arranging equipment, and preparing materialsPlan, coordinate, and oversee all aspects of events from start to finish
Required SkillsBasic organizational skills, physical stamina, attention to detailStrong communication, planning, problem-solving skills
Work EnvironmentEvent venues, temporary setups, on-site assistanceOffice, client meetings, on-site event management
CertificationsNone typically required, some event planning courses beneficialEvent planning certifications advantageous but not mandatory

The Event Setup Assistant primarily focuses on supporting the physical setup and preparation of event spaces, while the Event Coordinator manages the overall planning, coordination, and execution of events. Both roles are essential in the event industry but differ in scope and responsibilities.

What qualifications do event setup assistants need?

Event setup assistants typically need a high school diploma or equivalent and good physical stamina to lift and move equipment. Strong organizational skills, attention to detail, and the ability to work in a team are important, and some roles may require basic knowledge of event equipment or tools. Prior experience is not always necessary but can be beneficial.

What are the most commonly searched types of Event Setup jobs in Virginia?

The most popular types of Event Setup jobs in Virginia are:

What cities in Virginia are hiring for Event Setup Assistant jobs?

Cities in Virginia with the most Event Setup Assistant job openings:

Event Setup Assistant jobs near you

Event Assistant -- Entry Level

Richmond, VA

GEM
See more jobs at GEMexternal

Full-time

Posted 5 days ago

Job description

We're immediately hiring motivated, outgoing individuals to join our growing team as Entry-Level Event Assistants. This is a great opportunity for recent graduates, career changers, and candidates with little or no experience who want to build a career in event marketing, promotions, customer service, sales, and brand engagement.

No previous event or marketing experience is required. Paid training and hands-on support are provided.

What You'll Do
  • Assist with promotional events, marketing campaigns, and community activities
  • Help with event setup, organization, and coordination
  • Represent client brands in a professional and friendly manner
  • Engage directly with customers and provide excellent service
  • Support product demonstrations, promotions, and brand awareness activities
  • Assist with event materials, inventory, and supplies
  • Help the team meet event and campaign goals
  • Develop valuable communication, sales, and leadership skills
What We're Looking For
  • Friendly, outgoing, and energetic personality
  • Strong communication and people skills
  • Positive attitude and strong work ethic
  • Reliable, organized, and detail-oriented
  • Comfortable working in a fast-paced environment
  • Willingness to learn and take initiative
  • Ability to work independently and as part of a team
  • Interest in events, marketing, promotions, sales, or customer service
What We Offer
  • Paid training — no experience required
  • Full-time entry-level opportunity
  • Hands-on event and marketing experience
  • Professional development and mentorship
  • Career advancement opportunities
  • Positive, team-oriented work environment
  • Opportunity to develop leadership and management skills
Start Your Career in Events

If you're looking for an entry-level event assistant job, event marketing position, promotional events opportunity, or customer service career, this is a great way to gain hands-on experience and build transferable skills.