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Event Setup Assistant Jobs in Virginia (NOW HIRING)

TUMI Hospitality

Banquet Houseman

Williamsburg, VA · On-site

$13.50 - $17.25/hr

Monitor event spaces throughout functions and respond to setup changes or guest needs. * Assist Banquet Servers and Supervisors with operational support during events. * Transport equipment, supplies ...

Easton Porter Group

Assistant Event Manager

VA · On-site

$50K - $60K/yr

Oversee bar setup and liquor and beverage inventory procedures * Assist with periodic inventory ... Review event recaps, incident reports, and operational feedback and follow up on issues as ...

FORKIDS INC

Event Support Specialist

Chesapeake, VA · On-site

$21.63 - $28.84/hr

... and agency functions. * Assist with the negotiation and execution of event-related contracts ... Oversee on-site event setup, production, guest experience and services, and breakdown to ensure a ...

Ceasars Entertainment

Food Server Banquet

Danville, VA · On-site

$14.50 - $18/hr

This role delivers food and beverage service in a variety of formats and may assist with event setup and breakdown as needed. A strong commitment to professionalism, efficiency, and guest ...

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All JobsEvent Setup JobsEvent Setup Assistant JobsEvent Setup Assistant Jobs in Virginia

Event Setup Assistant information

What is an event setup assistant?

Event Setup Assistants are professionals responsible for preparing venues for events such as conferences, weddings, meetings, and parties. Their duties include arranging furniture, setting up audio-visual equipment, decorating spaces, and ensuring all materials are in place before the event starts. They often work closely with event coordinators and other staff to ensure that everything runs smoothly and according to plan. This role requires attention to detail, physical stamina, and good communication skills.

What are the key skills and qualifications needed to thrive as an event setup assistant?

To thrive as an Event Setup Assistant, you need strong organizational skills, attention to detail, and the physical ability to handle equipment, with a high school diploma often preferred. Familiarity with setup tools, basic AV equipment, and event management software is typically required. Excellent teamwork, communication, and problem-solving skills help you adapt to changing circumstances and client needs. These abilities ensure efficient, safe, and customer-focused event execution, leading to successful outcomes for both clients and employers.

What are some typical challenges faced by event setup assistants during large-scale events, and how can they be managed?

Event Setup Assistants often encounter challenges such as tight setup schedules, last-minute changes to layouts, and the need to coordinate with multiple vendors or team members. Managing these requires strong communication skills, adaptability, and attention to detail. Being proactive in checking setup plans, regularly communicating with the event coordinator, and staying organized can help ensure a smooth setup process even when unexpected issues arise.

What is the difference between Event Setup Assistant vs Event Coordinator?

AspectEvent Setup AssistantEvent Coordinator
ResponsibilitiesAssist with setting up event spaces, arranging equipment, and preparing materialsPlan, coordinate, and oversee all aspects of events from start to finish
Required SkillsBasic organizational skills, physical stamina, attention to detailStrong communication, planning, problem-solving skills
Work EnvironmentEvent venues, temporary setups, on-site assistanceOffice, client meetings, on-site event management
CertificationsNone typically required, some event planning courses beneficialEvent planning certifications advantageous but not mandatory

The Event Setup Assistant primarily focuses on supporting the physical setup and preparation of event spaces, while the Event Coordinator manages the overall planning, coordination, and execution of events. Both roles are essential in the event industry but differ in scope and responsibilities.

What qualifications do event setup assistants need?

Event setup assistants typically need a high school diploma or equivalent and good physical stamina to lift and move equipment. Strong organizational skills, attention to detail, and the ability to work in a team are important, and some roles may require basic knowledge of event equipment or tools. Prior experience is not always necessary but can be beneficial.

What are the most commonly searched types of Event Setup jobs in Virginia?

The most popular types of Event Setup jobs in Virginia are:

What cities in Virginia are hiring for Event Setup Assistant jobs?

Cities in Virginia with the most Event Setup Assistant job openings:

Event Setup Assistant jobs near you

Banquet Houseman

Williamsburg, VA • On-site

TUMI Hospitality
Recruiting and Staffing Services • 501 - 1,000 employees
Learn more about TUMI Hospitalityexternal

$13.50 - $17.25/hr

Full-time

Posted 10 days ago

Job description

Position Description:
The Banquet Houseman is responsible for the setup, breakdown, and maintenance of banquet and meeting spaces for events, conferences, weddings, and special functions. This role ensures event rooms are prepared according to specifications and maintained throughout events to provide an exceptional guest experience.
Key Responsibilities
  • Set up banquet rooms, meeting spaces, and event venues according to event orders and floor plans.
  • Arrange and move tables, chairs, staging, dance floors, podiums, audiovisual equipment, and other event furnishings.
  • Assist with room resets and breakdown following events.
  • Maintain cleanliness and organization of banquet areas, storage rooms, and service stations.
  • Monitor event spaces throughout functions and respond to setup changes or guest needs.
  • Assist Banquet Servers and Supervisors with operational support during events.
  • Transport equipment, supplies, linens, and materials between storage and event locations.
  • Ensure all banquet equipment is properly maintained, stored, and handled safely.
  • Report maintenance issues, equipment damage, and safety concerns to management.
  • Follow company safety standards and proper lifting procedures.
  • Support multiple events simultaneously while maintaining quality and efficiency.

Equal Employment Opportunity Statement
We are an Equal Employment Opportunity employer and consider all qualified applicants without regard to any legally protected status.
Requirements
  • Previous banquet, hospitality, event setup, or housekeeping experience preferred.
  • Ability to work independently and as part of a team.
  • Strong organizational and time-management skills.
  • Ability to follow event diagrams, setup instructions, and schedules.
  • Good communication and interpersonal skills.
  • Flexible availability, including evenings, weekends, holidays, and special events.

Schedule
Flexible schedule required. Must be available to work weekends, holidays, mornings, evenings, and overtime as needed based on hotel occupancy, staffing needs, and business levels.

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