Event Project Manager Jobs in Austin, TX (NOW HIRING)

Job Posting Title:
Marketing Project Manager
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Hiring Department:
Operational Services and Strategies
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt from FLSA
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
AUSTIN, TX
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Job Details:
General Notes
The Marketing Project Manager is a valued member of the Communications, Marketing and Engagement team for UT's Operational Services and Strategies (OSS) portfolio led by the VP of Operations. It reports to the Executive Director of Branding and Marketing and supports marketing planning and execution across the OSS portfolio which includes Campus Operations and Planning, Campus Services, Central HR, Discovery to Impact, Real Estate Planning and Strategy, Texas Institute for Electronics, and University Housing and Dining.
Your skills will make a difference.
You'll be working for a university that is internationally recognized for our academic programs and research. Your work will contribute to operational excellence and enhance the student experience. If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
• For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Purpose
The Marketing Project Manager is responsible for project timelines and marketing strategy for initiatives across the Communications, Marketing and Engagement team for UT's Operational Services and Strategies (OSS) portfolio led by the VP of Operations. This role supports the successful planning, coordination, and execution of projects and events across multiple initiatives and manages timelines, logistics, and deliverables while working collaboratively with stakeholders to ensure alignment with project goals. The ideal candidate is highly organized, detail-oriented, has excellent communication skills, and is able to balance multiple priorities in a fast-paced environment.
Responsibilities

• Marketing Strategy: Translate creative briefs and business objectives into high-impact creative concepts and marketing plans that resonate with audiences and help drive the brand forward.
• Project Management: Manage and track multiple projects simultaneously, ensuring deadlines, milestones, and deliverables are met. Maintain workflows, monitor project status, and ensure projects stay on track using our project management tool, Asana, to support team visibility and accountability.
• Brand Stewardship: Protect and champion the University's brand identity, ensuring that all materials follow established standards.
• Client Partnership: Act as client partner to internal stakeholders, understanding each unit's priorities to best align marketing objectives with business goals.
• Collaboration: Work with peers across Communications, Marketing and Engagement and functional units and departments to develop effective multi-channel strategies and materials to support marketing and communication goals.
• Event Coordination: Manage all event logistics, including scheduling, venue setup, materials, vendor and volunteer coordination, and on-site support.
• Reporting: Regularly track and report on multi-channel (e.g., social media, website, newsletters, events) project metrics (e.g., reach, engagement, and conversions) and analyze data to identify insights and optimize current and future initiatives.
• Documentation: Maintain organized records, standard operating procedures, and department planning and business continuity documentation to support continuous improvement.

Required Qualifications

• Bachelor's degree or equivalent experience in communications, marketing or related field.
• 5-7 years of related marketing and project management experience.
• Strong organizational skills with exceptional attention to detail.
• Experience managing multiple priorities simultaneously.
• Experience managing projects and tracking work through project management tools (e.g., Asana).
• Ability to multitask effectively and work cooperatively with others.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft applications (Word, Excel, PPT, etc.).

Relevant education and experience may be substituted as appropriate.
Preferred Qualifications

• Experience planning events in a higher education or a large organizational setting.
• Strong analytical skills and experience reporting on metrics and performance.
• Experience working with content management systems, such as Drupal and WordPress, or similar platforms.
• Experience with email marketing systems, such as Emma and Mailchimp, or similar platforms.

Salary Range
$85,000 + depending on qualifications
Working Conditions
This position requires a physical presence in a standard office environment at the UT main campus and is not eligible for a regular remote or hybrid work at this time.
Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest
• Final candidates will be asked to provide a writing sample

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.