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Event Program Assistant Jobs in Philadelphia, PA

Esperanza Health Center

Event Coordinator

Philadelphia, PA · On-site

$16.99 - $19.54/hr

Maintain accurate event statistics and assist in the development of monthly and quarterly reports highlighting program performance and community engagement. * Complete ServSafe Certification food ...

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Event Program Assistant information

See Philadelphia, PA salary details

$21.7K

$46.1K

$63.6K

How much do event program assistant jobs pay per year?

As of Sep 15, 2026, the average yearly pay for event program assistant in Philadelphia, PA is $46,137.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,800.00 and $47,900.00 per year, depending on experience, location, and employer.

What is the difference between Event Program Assistant vs Event Coordinator?

AspectEvent Program AssistantEvent Coordinator
ResponsibilitiesSupports event planning, manages logistics, assists with setup and registrationPlans, executes, and oversees entire events, manages vendors and teams
Required SkillsOrganizational skills, communication, basic event managementLeadership, project management, vendor negotiation
Work EnvironmentOffice settings, event venues, administrative supportOn-site event locations, client interaction, team coordination
CredentialsHigh school diploma or equivalent, relevant experienceExperience in event planning, often a degree in hospitality or related field

The main difference is that an Event Program Assistant provides support and handles logistics for events, while an Event Coordinator manages the entire event process, including planning, execution, and vendor relations. The Assistant typically works under supervision, whereas the Coordinator takes on more responsibility and leadership roles.

How to become an event program assistant?

To become an event program assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in event planning, customer service, or administrative tasks can be beneficial, and familiarity with event management software is often preferred. Some positions may require flexibility in scheduling and the ability to work in fast-paced environments.

What does an event program assistant do?

An event program assistant supports the planning and execution of events by coordinating schedules, managing logistics, and assisting with registration and attendee needs. They often handle tasks such as preparing materials, communicating with vendors, and ensuring the event runs smoothly, typically using organizational and communication skills. The role may require familiarity with event management software and the ability to work flexible hours during event times.
Event Program Assistant jobs near you

Part-Time Events & Marketing Assistant

Phoenixville, PA • On-site

Kimberton Whole Foods
201 - 500 employees
Learn more about Kimberton Whole Foodsexternal

$20 - $25/hr

Part-time

Retirement

Posted 18 days ago

Kimberton Whole Foods rating

7.6

Company rating: 7.6 out of 10

Based on 8 frontline employees who took The Breakroom Quiz

Job description

Job Type
Part-time
Description
Kimberton Whole Foods is seeking a dedicated, part-time Events & Marketing Assistant to become a vital part of our team!
Availability: Requires open availability, including weekdays, evenings, and weekends. Must be willing to travel throughout our KWF communities.
Age Requirement: Must be 18 years or older.
Hourly Pay: $20-$25/hr
Benefits: Part-time team members are eligible for a 15% store discount after 60 days and a 401K with matching 3% after one year and 1000 hours worked.
JOB SUMMARY
This role serves as the public face of KWF in the communities we serve throughout Berks, Bucks, Chester, and Montgomery Counties. The ideal candidate is passionate about our mission, values, products, and commitment to community engagement. They enjoy connecting with people, creating positive experiences, and sharing the story of Kimberton Whole Foods.
In addition to attending events, this role supports event preparation and assists with assembling and organizing materials for outreach efforts, and in-store events, experiences and promotions.
DUTIES & RESPONSIBILITIES
Community Events
  • Engage attendees at community and store events, and other outreach opportunities in meaningful conversations about KWF's products, history, values, programs, and community impact.
  • Answer questions and serve as a knowledgeable resource for customers and community members.
  • Arrive prepared and on time for all events, demonstrating strong organization, time management, and the ability to work independently.
  • Set up and maintain an attractive and welcoming event space, including tents, tables, signage, and displays, while adhering to all event requirements and representing KWF professionally.
  • Take photos at community events?and other outreach activities to help document KWF's community engagement efforts.

Event Prep & Logistics
  • Assist with preparation of materials, supplies, giveaways, and promotional items for upcoming events.
  • Pack, transport, set up, and break down event equipment and displays.
  • Maintain inventory of event supplies and communicate replenishment needs.

Outreach & Sponsorship Support
  • Prepare & deliver materials for community organizations, sponsorships, and events in the form of assembling coupons, giveaway items, promotional materials, and event kits for community partners.

Support for KWF In-House Events & Promotions
  • Assist with the preparation of KWF-hosted events, including staff appreciation events, Garden & Gift Shop events, seasonal celebrations, and other programs.

Requirements
PHYSICAL CAPABILITIES
  • Full Sense Range (vision, hearing, and sense of smell) - The ability to read product labels, distinguish color and smell for quality control as well as the ability to communicate with the public, community partners, and co-workers.
  • Valid driver's license and willingness to drive extended distances and through various conditions.
  • Lifting, gripping, and carrying objects up to 50 to 75 pounds frequently, including tents, tent weights, tables, other products, and equipment.
  • Stooping, Squatting, and Kneeling - Stoop and maneuver to pick up equipment to and from company vehicle and carts.
  • Walking short and moderate distances to transport from miscellaneous areas.
  • Standing and Climbing - Prolonged standing and occasional climbing.
  • Work Environment - Movement based with most of the time being in motion (walking/standing) rather than sedentary (sitting).
  • Climate - Ability to work in various temperature environments, and in all weather conditions, as most events are held outdoors.
  • Equipment Operation - Ability to safely operate department equipment while following all safety requirements.

Salary Description
$20-$25/hr

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