Event Planning Assistant Jobs in Worcester, MA (NOW HIRING)

Job Title: Administrative Coordinator
Role Overview
We are seeking a detail-oriented and service-driven Administrative Coordinator to provide operational support to our leadership team. You will be the primary point of contact for internal and external inquiries and will play a critical role in the planning and execution of our organizational initiatives and company events.
This is a "hands-on" role for an individual who thrives in a fast-paced environment. You won't just be managing a calendar; you will be helping to coordinate the projects and events that keep our teams engaged. If you have a proactive attitude, the ability to manage multiple tasks simultaneously, and a commitment to high-quality results, this is a great opportunity to join a dynamic team.
Key Responsibilities
Administrative & Operational Support
• Inquiry Management: Act as the first point of contact for the department. Monitor shared mailboxes and phone lines, responding to requests quickly and professionally.
• Documentation & Reporting: Prepare routine and complex reports, ensuring all data is accurate and formatted correctly. Manage project documentation, spreadsheets, and presentations as needed.
• Project Oversight: Oversee administrative projects from start to finish. Take initiative to identify and resolve bottlenecks, ensuring projects stay on track.
Event Execution & Facilitation
• Event Planning: Assist in the logistics, planning, and execution of company events and initiatives. Coordinate with cross-functional departments to ensure all event details are covered.
• On-Site Coordination: Be "hands-on" during events. Troubleshoot issues as they arise, provide support to guests and staff, and ensure successful execution from setup to breakdown.
• Cross-Functional Collaboration: Interface with a variety of internal and external partners to gather information and ensure seamless communication throughout project/event planning.
Qualifications & Requirements
Minimum Qualifications
• Experience Baseline: Minimum of 1-2+ years of administrative experience in a corporate or professional office environment.
• Technical Mastery: High proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Communication: Exceptional phone manner and solid written/verbal communication skills; must be customer-service oriented.
• Organizational Skills: Proven ability to multitask and maintain high attention to detail in a busy, changing environment.
Preferred Attributes
• A "can-do" attitude-someone who is willing to learn, takes direction well, and is a true team player.
• Experience in event coordination or project management support.
• Flexibility to handle occasional high-priority requests that may fall outside of standard administrative tasks.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AllSTEM Connections is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AllSTEM Connections participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Additional Skills
(none specified)
AllSTEM Representative Contact Info
Account Executive:
Nichols
Branch Phone:
(909) 244-1777
Location:
Ontario, CA