Event Planning Assistant Jobs in Quebec (NOW HIRING)

McCarthy Tetrault is a leading Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world. With offices in Toronto, Montreal, Quebec City, Calgary and Vancouver, we provide challenging and rewarding career opportunities across the country. Recognized as one of Canada's Top 100 Employers for eleven consecutive years and one of Canada's Best Diversity Employers for fourteen consecutive years, our culture is guided by The McCarthy Way-our shared approach to working with clients and with each other.

The McCarthy Way is built on four core elements: Excellence, through attracting and developing top talent committed to delivering on our Client Commitment; Collaboration, through seamless, integrated teamwork; Inclusion, through eliminating barriers to belonging and success; and Innovation, through delivering maximum value by embracing leading-edge technologies and approaches. Together, these principles shape how we work, lead, and grow-every day.

Bilingualism is required because this is a position involving collaboration at the national level, and the candidate will need to handle and follow up on various requests from clients and third parties who understand and communicate only in English. This position also requires the candidate to be able to interact seamlessly with colleagues in our offices across Canada, where English is the predominant language. Since we estimate that more than 60% of the work required for this position must be performed in English, and to ensure that the employee in this role can carry out their duties independently and effectively, candidates for this position must be able to communicate appropriately in both French and English, both verbally and in writing.

We are recruiting for an Bilingual Events Coordinator to join our team in our Montreal office. The successful candidate will have a minimum of 2 years of event planning experience, preferably in a professional services or hospitality environment, and will be responsible for coordinating and executing onsite and offsite events, managing event logistics and vendor relationships, and ensuring an exceptional client experience.

As a Bilingual Events Coordinator, you will be:

• Working in tandem with your colleagues in the coordination of all aspects of both onsite and offsite in-person events including:
  • providing direction and executing internal events and onsite client events.
  • ensuring all document is complete.
  • coordinating both in-house third party vendors and external vendors to deliver the needs of the event.
• Liasing regularly with Events and members of other cross functional teams
  • Communicating AV requirements
  • Coordinating room set-ups and catering arrangements
  • Ensuring after hours events support is in place
  • Working collaboratively with the Client team ensuring that even needs are fully met
• Keep team lead informed of progress on projects, as well as any issues that require escalation
• Foster strong cross-departmental relationships as they relate to the Firm's conference centre.

As our ideal candidate, you will distinguish yourself by the following profile:

• College/University Diploma in business, marketing, communications, and/or a diploma in event planning.
• Minimum 2 years of experience in event planning preferably in a professional services/hospitality environment.
• Exceptional interpersonal skills and customer focus.
• Strong professional demeanour and an approachable disposition.
• Demonstrated ability to ensure all tasks and client needs are anticipated and met promptly, with the utmost discretion and confidentiality at all times.
• Exceptional written and oral communication skills.
• Excellent time management, organizational and multi-tasking skills.
• Ability to develop strong professional relationships.
• High level of initiative, attention to detail, and excellent follow-up skills.

As a member of the McCarthy team, you will have access to:

• Outstanding benefits from day one, including insurance premiums paid by the Firm.
• Competitive compensation including paid overtime
• A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

How to Apply: 

We encourage external candidates to apply online and internal applicants must apply directly through our internal careers portal on Espresso. We look forward to receiving your application.

We thank all applicants for their interest in McCarthy Tetrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tetrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.