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Event Planning Administrative Jobs (NOW HIRING)

Hyatt

Event Planning Manager

Phoenix, AZ · On-site

Minimum of two- three years of administrative or office experience required. * Previous experience in event planning, event coordination, or hospitality preferred. * Self-motivated with a commitment ...

The Phoenix Group

Event Coordinator

White Plains, NY · On-site

Core Qualifications & Requirements * 1-3 years of experience in event planning, administrative support, hospitality, or office operations. * Proven organizational and time management skills.

Hyatt Hotels Corporation

Event Planning Manager

Napa, CA · On-site

$75K - $85K/yr

The Event Planning Manager is responsible for upselling and servicing events. Primary sales efforts ... Ability to sit for extended periods while performing administrative tasks * Occasional standing ...

University of Utah

Event Planning Management

Campus, IL · On-site

Technology & Administrative Skills: Confidently operate and troubleshoot ticketing and scanning ... Supervisor, Event Planning Management: Requires a bachelor's (or equivalency) + 2 years of directly ...

Hyatt Hotels Corporation

Event Planning Manager

Napa, CA · On-site

$80 - $100/hr

The Event Planning Manager is responsible for upselling and servicing events. Primary sales efforts ... Ability to sit for extended periods while performing administrative tasks * Occasional standing ...

University of Utah

Event Planning Management

Campus, IL · On-site

Technology & Administrative Skills: Confidently operate and troubleshoot ticketing and scanning ... Supervisor, Event Planning Management: Requires a bachelor's (or equivalency) + 2 years of directly ...

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Event Planning Administrative information

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How much do event planning administrative jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for event planning administrative in the United States is $21.91, according to ZipRecruiter salary data. Most workers in this role earn between $18.75 and $25.24 per hour, depending on experience, location, and employer.

What does an event planning administrative do?

An Event Planning Administrative supports event coordinators and managers in organizing and executing events. Their responsibilities often include handling logistics, scheduling meetings, managing communications, preparing documents, and coordinating with vendors and participants. They ensure that all administrative aspects of the event run smoothly, allowing the planning team to focus on the creative and strategic elements. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as an event planning administrative, and why are they important?

To thrive as an Event Planning Administrative, you need organizational skills, attention to detail, and experience with scheduling and logistics, often supported by a background in business administration or hospitality. Familiarity with event management software, Microsoft Office Suite, and database systems is commonly required. Strong communication, problem-solving abilities, and the capacity to multitask effectively set top performers apart. These skills ensure smooth event execution, effective coordination, and a positive experience for clients and attendees.

What are some common challenges faced by event planning administrative professionals, and how can they be managed effectively?

Event Planning Administrative professionals often juggle multiple tasks simultaneously, such as coordinating schedules, managing vendor communications, and handling last-minute changes. A common challenge is handling unexpected issues, like vendor delays or last-minute client requests. Effective time management, strong organizational skills, and clear communication with both internal teams and external partners are essential for managing these challenges. Proactively developing contingency plans and maintaining detailed checklists can also help ensure smooth event execution.

What is the difference between Event Planning Administrative vs Event Coordinator?

AspectEvent Planning AdministrativeEvent Coordinator
CredentialsTypically requires administrative or event planning certificationsOften requires experience in event management, sometimes certifications
Work EnvironmentOffice-based, supporting event teamsOn-site during events, managing logistics
Employer & Industry UsageUsed across corporate, nonprofit, and hospitality sectorsCommonly employed in event planning companies and venues
Primary FocusAdministrative tasks, scheduling, vendor coordinationEvent execution, onsite management, client interaction

While both roles support event planning, the Event Planning Administrative focuses on behind-the-scenes support and coordination, whereas the Event Coordinator is more involved in onsite event management and execution.

What states have the most Event Planning Administrative jobs?

States with the most job openings for Event Planning Administrative jobs include:

What are popular job titles related to Event Planning Administrative jobs?

For Event Planning Administrative jobs, the most frequently searched job titles are:

Event Planning Administrative jobs near you

Event Planning Manager

Phoenix, AZ • On-site

Hyatt
Hospitality Services • 10K+ employees
Learn more about Hyattexternal

Full-time

Medical, Dental, Vision, Retirement

Posted 11 days ago

Key responsibilities

  • Coordinate and plan meetings, events, and group functions.

  • Serve as the primary contact for clients throughout the event planning process.

  • Work closely with Sales, Operations, Culinary, and other departments to ensure successful event execution.

Hyatt Hotels rating

7.0

Company rating: 7.0 out of 10

Based on 256 frontline employees who took The Breakroom Quiz

26th of 109 rated hotels

Job description

At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing authentic hospitality and meaningful experiences to every guest.  Hyatt is a place where high expectations aren't just met-they're exceeded. It's a place of outstanding rewards, where talent opens doors to exciting challenges in the hospitality industry.  It's a place where career opportunities are as unlimited as your imagination. Discover your place to shine in our warm, respectful, and inclusive culture. 

Event Planning Manager

The Event Planning Manager is responsible for planning, coordinating, and executing group events contracted by the Sales team while delivering an exceptional client experience from pre-planning through event completion. Serving as the primary liaison between clients and hotel operations, this role ensures every event is executed seamlessly with a strong focus on customer service, communication, and attention to detail.  We are looking for someone who is proactive, solutions-oriented, and committed to building strong client relationships while anticipating needs and resolving challenges with professionalism.  Key responsibilities include administering sales agreements, detailing food and beverage, audiovisual, and event requirements, managing room blocks and billing instructions, conducting final event reviews, and serving as the primary on-site contact during programs. The Event Planning Manager partners closely with Sales and hotel operations to ensure flawless event execution and client satisfaction.  The ideal candidate is organized, adaptable, and able to manage multiple priorities while maintaining exceptional service standards. Previous hotel or event planning experience is preferred. Strong communication, problem-solving, organizational, and computer skills are essential.

Responsibilities

  • Coordinate and plan meetings, events, and group functions.
  • Serve as the primary contact for clients throughout the event planning process.
  • Work closely with Sales, Operations, Culinary, and other departments to ensure successful event execution.
  • Communicate event details, timelines, and special requests to all relevant teams.
  • Conduct site tours for confirmed groups and clients.
  • Monitor events on-site and address client needs or concerns.
  • Maintain accurate event records, contracts, and documentation in Hyatt systems.
  • Review and reconcile event billing with clients and the Finance team.
  • Attend and lead event planning and group resume meetings.
  • Meet service, guest satisfaction, and revenue goals.
  • Perform other duties as assigned by hotel leadership.

Why Join Hyatt Regency Phoenix

At Hyatt Regency Phoenix, colleagues are more than employees-they are valued members of our team.  We offer competitive wages, career growth opportunities, training, and benefits in a supportive and welcoming environment.  Other benefits and Perks:

  • Enjoy free employee meals in our employee dining hall 
  • Discounted & Complimentary Hotel Room Nights 
  • Medical Dental and Vision Insurance (Full-time colleagues) 
  • Retirement savings plan 
  • Excellent training and professional development 
  • Opportunities to work around the world with Hyatt Hotels and Resorts 
  • Tuition/Wellness reimbursement, up to $1,000 a year! 

Our Values: Respect | Integrity | Humility | Empathy | Creativity | Fun 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Qualifications

  • Strong attention to detail and organizational skills.
  • Ability to work flexible schedules, including evenings, weekends, and holidays as needed.
  • Minimum of two- three years of administrative or office experience required.
  • Previous experience in event planning, event coordination, or hospitality preferred.
  • Self-motivated with a commitment to delivering exceptional guest and client experiences.
  • Ability to manage multiple priorities and work effectively in a team-oriented environment.
  • Strong communication, customer service, and problem-solving skills.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and hotel property management systems.
  • Ability to work independently while maintaining a high level of professionalism and accountability.

What Hyatt Hotels employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

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About Hyatt

Sourced by ZipRecruiter

At Hyatt, we believe in the power of belonging and creating a culture of care, where our colleagues become family. Since 1957, our colleagues and our guests have been at the heart of our business and helped Hyatt become one of the best, and fastest-growing hospitality brands in the world. Our transformative growth and the addition of new hotels, brands, and business lines can open the door for exciting career and growth opportunities for our colleagues. As we continue to grow, we never lose sight of what's most important: People. We turn trips into journeys, encounters into experiences, and jobs into careers.

Industry

Hospitality services

Company size

10,000+ Employees

Headquarters location

Chicago, IL, US

Year founded

1957

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