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Event Administrative Assistant Jobs (NOW HIRING)

Schnitzer Properties

Administrative Assistant

Portland, OR · On-site

$19 - $25.75/hr

Events Administrative Assistant The Events Administrative Assistant supports the Event Manager by completing a high volume of tasks and projects. They will assist with handling an extensive log of ...

Visiting Angels

Administrative Assistant

Eugene, OR · On-site

$23/hr

Schedule and organize meals for trainings and other organized events Administrative Assistant Human Resources * Distribute employee communications (handbooks, 401K eligibility, monthly safety tips ...

Visiting Angels

Administrative Assistant

Eugene, OR · On-site

$18.25 - $24.50/hr

... events Administrative Assistant Human Resources Distribute employee communications (handbooks, 401K eligibility, monthly safety tips, updates, notices, etc.) Compile and keep up to date hiring ...

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Event Administrative Assistant information

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How much do event administrative assistant jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for event administrative assistant in the United States is $21.91, according to ZipRecruiter salary data. Most workers in this role earn between $18.75 and $25.24 per hour, depending on experience, location, and employer.

What does an event administrative assistant do?

An Event Administrative Assistant supports event planners and coordinators by handling a variety of administrative tasks before, during, and after events. Their responsibilities often include scheduling meetings, managing correspondence, preparing documents, maintaining event records, and coordinating logistics such as travel and supplies. They play a vital role in ensuring that event details are organized and all necessary materials and communications are managed efficiently. This position requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

What are the key skills and qualifications needed to thrive as an event administrative assistant, and why are they important?

To thrive as an Event Administrative Assistant, you need excellent organizational skills, multitasking abilities, attention to detail, and proficiency in office administration, often supported by a diploma or degree in business or hospitality. Familiarity with event management software, Microsoft Office Suite, and online scheduling tools is commonly required. Strong communication, problem-solving, and time management skills help you effectively coordinate with vendors, clients, and team members. These abilities ensure seamless event planning, efficient task execution, and high client satisfaction in a dynamic environment.

What are some typical challenges event administrative assistants face when coordinating multiple events simultaneously?

Event Administrative Assistants often juggle competing deadlines, last-minute changes, and the need to coordinate with various vendors and stakeholders. Staying organized and maintaining clear communication is crucial to ensure that all details are managed effectively. Additionally, adapting quickly to unexpected issues, such as schedule changes or supply delays, is a common part of the role. A proactive approach and strong multitasking skills help to keep events running smoothly and clients satisfied.

What is the difference between Event Administrative Assistant vs Event Coordinator?

AspectEvent Administrative AssistantEvent Coordinator
Primary RoleProvides administrative support for event planning and executionManages overall event planning, logistics, and execution
Required SkillsOrganizational, communication, basic event softwareProject management, vendor coordination, budgeting
Work EnvironmentOffice setting, supporting event teamsOn-site during events, overseeing logistics
Common EmployersEvent planning firms, corporate event departmentsEvent planning companies, corporate organizations

While both roles support event planning, the Event Administrative Assistant focuses on administrative tasks, scheduling, and support functions. The Event Coordinator takes on a broader role, managing the entire event process from start to finish, including vendor relations and logistics management.

Is being an event administrative assistant a stressful job?

Event administrative assistants often face stress due to tight deadlines, managing multiple tasks, and coordinating with various vendors and clients. The job requires strong organizational skills, attention to detail, and the ability to handle high-pressure situations, especially during event setup and execution.

What cities are hiring for Event Administrative Assistant jobs?

Cities with the most Event Administrative Assistant job openings:

Who are the top companies hiring for Event Administrative Assistant jobs?

The top employers for Event Administrative Assistant jobs are:

What states have the most Event Administrative Assistant jobs?

States with the most job openings for Event Administrative Assistant jobs include:

What are popular job titles related to Event Administrative Assistant jobs?

For Event Administrative Assistant jobs, the most frequently searched job titles are:

Event Administrative Assistant jobs near you
Infographic showing various Event Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $45,573 per year, or $21.9 per hour.

Event Administrative Assistant

Long Beach, CA • On-site

Thirteenth Floor Entertainment Group
Arts, Entertainment, and Recreation • 1 - 5K employees
Learn more about Thirteenth Floor Entertainment Groupexternal

$25 - $28/hr

Other

Re-posted 27 days ago

Job description

Event Administrative Assistant

Hot Job

Long Beach, CA 90802

Overview

Salary Range $25.00 - $28.00 Hourly Position Type Seasonal

Description

Event Administrative Assistant – Seasonal Long Beach CA | $25- $28 hour | Seasonal | August- November

Join the Thirteenth Floor Team

Thirteenth Floor Entertainment Group is the nation's leading creator of immersive, story-driven entertainment—and proudly the world's largest operator of Halloween attractions. With eighteen markets spanning Florida to California and millions of guests thrilled each year, we don't just produce events. We redefine what's possible. Headquartered in Denver and powered by a team of fearless creators, we've built a culture where curiosity, collaboration, and a relentless drive to go beyond expectations are the standard—not the exception. When you join Thirteenth Floor, you're not just taking a job. You're stepping into the magic behind the screams.

Returning applicants: If you have worked for Thirteenth Floor Entertainment Group in a prior season, please contact your location manager directly regarding rehire status. Do not submit a new application through the online system.

What You'll Do

As our Seasonal Event Administrative Assistant, you'll be the organizational backbone of Dark Harbor operations—keeping leadership focused, vendors coordinated, and the back office running smoothly while one of LA's most iconic seasonal events comes to life around you.

Administrative & Office Support

  • Manage incoming emails, calendar scheduling, and day-to-day administrative tasks for Dark Harbor leadership
  • Draft, proofread, and route correspondence with professionalism and accuracy
  • Maintain organized digital and physical filing systems for event documentation, contracts, and records

Vendor & Financial Coordination

  • Communicate with staff and vendors to coordinate deliveries, confirm timelines, and track outstanding invoices and payments
  • Track and reconcile event-related expenses, flagging discrepancies and ensuring timely submission to the corporate accounting team
  • Serve as the on-site liaison between Dark Harbor operations and corporate finance, keeping both sides aligned and informed

Operational Support

  • Provide responsive daytime support to Dark Harbor leadership across all phases of the event season—pre-opening, run of show, and strike
  • Assist with select evening events including media night and special show nights, providing on-site administrative and logistics support as needed
  • Anticipate leadership needs and proactively resolve scheduling conflicts, supply gaps, or communication breakdowns before they escalate
Qualifications What You Bring
  • 2+ years of administrative or office support experience—event, entertainment, or hospitality industry experience strongly preferred
  • Strong written and verbal communication skills with a polished, professional presence
  • Exceptionally organized and detail-oriented with the ability to manage multiple priorities simultaneously without dropping the ball
  • Proficiency in Google Workspace; familiarity with accounting or expense tracking platforms is a bonus
  • A flexible, solutions-first attitude and genuine willingness to roll up your sleeves when the season demands it
  • Must be 18 years of age or older
Compensation & Employment Details

Hourly Rate: $25 - $28 based on experience Employment Type: August- November Expected Season Duration: Late September – Early November 2026 Work Schedule: Evenings, weekends, and holidays required during operational season

This is a seasonal/temporary position with an anticipated end date. Employment beyond the stated season is not guaranteed.

Pursuant to California SB 1162, the hourly pay rate for this position is listed above. Thirteenth Floor Entertainment Group will not request or consider salary history in making compensation decisions.

Thirteenth Floor Entertainment Group participates in E-Verify. As required by federal law, we will verify the identity and employment eligibility of all hired individuals.

Equal Opportunity Employer

Thirteenth Floor Entertainment Group is an equal opportunity employer and complies with all applicable federal, state, and local employment laws, including the California Fair Employment and Housing Act (FEHA). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, disability, medical condition, genetic information, marital status, military or veteran status, age, or any other characteristic protected by law.

Thirteenth Floor Entertainment Group will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act (AB 1008). You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made.

Applicants with disabilities may request reasonable accommodations at any point in the hiring process by contacting hr@thirteenthfloor.com

Pursuant to the California Consumer Privacy Act (CCPA), applicants are entitled to know what personal information is collected during the hiring process and how it is used. To review our Applicant Privacy Notice, visit [link] or contact HR at the email above.

Applicant Privacy Notice – California Residents

In connection with your application for employment, Thirteenth Floor Entertainment Group ("TFEG") collects personal information about applicants as permitted and required by law. The categories of personal information we may collect include: identifiers (such as name, address, email, and phone number); professional and employment-related information (such as work history, references, and qualifications); education information; and background check information where applicable and permitted. This information is collected for the purpose of evaluating your candidacy, processing your application, and fulfilling our legal obligations as an employer. We do not sell applicants' personal information. Personal information collected during the hiring process is retained in accordance with applicable law and our internal data retention policies. If you have questions about how your personal information is collected or used, please contact Human Resources at hr@thirteenthfloor.com.

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