Event Planner Assistant Jobs in Jackson, TN (NOW HIRING)

Title: Campus Events Coordinator

Job Summary

The Campus Events Coordinator plays a central role in shaping the campus experience at Jackson State
Community College. This position is responsible for planning, organizing, promoting, and executing a
wide range of college events, including campus-wide events, institutional ceremonies, and community
engagement programming.

Reporting to the Director of Student Life & Campus Engagement, the Campus Events Coordinator works
collaboratively with students, faculty, staff, vendors, and community partners to create meaningful
experiences that foster campus engagement, strengthen campus culture, and support student success.
The coordinator ensures events are effectively managed from concept through completion while
maintaining alignment with the mission and goals of the College and the Office of Student Life & Campus
Engagement.

Job Duties

Event Planning & Coordination

• Plan, coordinate, and execute campus events, institutional ceremonies, and community engagement programming. 
• Assist with planning and implementation of annual signature events including Fall/Spring Convocation, Annual Holiday Celebration & Employee Recognition, State of the College, Greet Weeks, Graduation, and other campus traditions. 
• Collaborate with internal departments including Student Services, Academic Affairs, Marketing & Communications, Athletics, Facilities, and community partners to ensure event goals, logistics, and messaging are aligned. 
• Manage event logistics including scheduling, facility reservations, catering, décor, transportation, equipment setup, vendor coordination, signage, and event staffing. 
• Develop event timelines, budgets, planning documents, and run-of-show materials to ensure smooth event execution and fiscal responsibility. 
• Coordinate day-of-event operations including setup and breakdown, volunteer management, troubleshooting, guest support, and operational oversight. 
• Ensure events are welcoming, inclusive, accessible, and student-centered. 
• Maintain inventory of event supplies, equipment, promotional materials, and décor items. 
• Support student engagement by helping plan events, develop leaders, collaborate with campus organizations, guide student groups, and assist with recruiting and training student workers (as needed only).

Marketing & Communication

• Coordinate event promotion efforts in collaboration with the Marketing & Communications Office through social media, digital signage, email communication, newsletters, and printed materials. 
• Create and distribute promotional content designed to increase awareness and participation in campus programs and activities. 
• Maintain event calendars, communication schedules, and event-related documentation. 
• Assist with outreach efforts related to Student Life & Campus Engagement programs and services.

Administrative & Operational Duties

• Track event budgets, purchasing requests, invoices, and expenditures while maintaining fiscal responsibility. 
• Collect attendance data, participant feedback, and assessment information to evaluate event effectiveness and improve future programming. 
• Ensure compliance with college policies, safety procedures, accessibility standards, and risk management practices. 
• Support departmental initiatives and office operations as assigned. 
• Perform other duties as assigned by the Director of Student Life & Campus Engagement.

Minimum Qualifications

• Bachelor’s degree in communications, marketing, hospitality, business, higher education,
student affairs, or a related field from a regionally accredited institution required.
• One to three years of experience in event planning, student activities, hospitality, project
coordination, or related experience preferred.
• Strong organizational and time-management skills with the ability to manage multiple projects
and events simultaneously.
• Excellent communication and interpersonal skills with the ability to work effectively with
students, faculty, staff, vendors, and community partners.
• Proficiency with Microsoft Office applications and social media platforms.
• Ability to work flexible hours, including evenings and weekends, as needed for events and
campus programming.
• Ability to lift and move event materials and assist with event setup and breakdown.

Preferred Qualifications

• Master’s degree from an accredited institution.
• Experience working in higher education, student affairs, campus activities, or event
management.
• Experience with marketing, social media management, graphic design platforms, or event
management software.
• Experience supervising student workers, volunteers, or student leaders.
• Knowledge of student engagement and campus programming best practices

Knowledge, Skills, and Abilities

• Strong interpersonal, organizational, and communication skills.
• Ability to build collaborative relationships across campus departments and with external
partners.
• Ability to manage competing priorities while maintaining attention to detail.
• Creative problem-solving and event management abilities.
• Ability to work independently and as part of a team in a fast-paced environment.
• Ability to represent the College professionally and positively in all interactions.

Physical Demands / Working Conditions