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Event Planner Assistant Jobs in Basking Ridge, NJ

Sotheby's

Events Coordinator

New York, NY · On-site

$55K - $65K/yr

... * Assist with developing event timelines, production schedules, run-of-show documents, and planning materials. * Coordinate event logistics with internal departments including facilities, security ...

ggg

For-Credit Events Intern (Fall 2026)

Princeton, NJ

$13.75 - $16.75/hr

Responsibilities: * Assist with event planning and coordination. * Support event setup, service, breakdown, and clean-up. * Provide on-site support to ensure smooth event execution. * Apply standard ...

Paul Hastings

Manager, Meeting and Events

New York, NY · On-site

Coordination of meeting and event planning, by collaborating with key firm resources regarding ... Oversee meeting details and assign tasks to team members and internal resources; * Assist Director ...

Compass Group

CONFERENCE CENTER PLANNER

Manhattan, NY · On-site

$76K - $80K/yr

Obtain proper approvals and billing information for event-related expenses * Communicate effectively with internal departments throughout planning and execution * Assist with bookings and document ...

Compass Group

CONFERENCE CENTER PLANNER

New York, NY

$76K - $80K/yr

Obtain proper approvals and billing information for event-related expenses * Communicate effectively with internal departments throughout planning and execution * Assist with bookings and document ...

Rapport

CONFERENCE CENTER PLANNER

Manhattan, NY · On-site

$76K - $80K/yr

Obtain proper approvals and billing information for event-related expenses * Communicate effectively with internal departments throughout planning and execution * Assist with bookings and document ...

Compass Group

CONFERENCE CENTER PLANNER

Manhattan, NY · On-site

$76K - $80K/yr

Obtain proper approvals and billing information for event-related expenses * Communicate effectively with internal departments throughout planning and execution * Assist with bookings and document ...

Compass Group

CONFERENCE CENTER PLANNER

Manhattan, NY · On-site

$76K - $80K/yr

Obtain proper approvals and billing information for event-related expenses * Communicate effectively with internal departments throughout planning and execution * Assist with bookings and document ...

Compass Group

CONFERENCE CENTER PLANNER

Manhattan, NY · On-site

$76K - $80K/yr

Obtain proper approvals and billing information for event-related expenses * Communicate effectively with internal departments throughout planning and execution * Assist with bookings and document ...

Rapport

CONFERENCE CENTER PLANNER

New York, NY · On-site

$76K - $80K/yr

Obtain proper approvals and billing information for event-related expenses * Communicate effectively with internal departments throughout planning and execution * Assist with bookings and document ...

Spring Hills

Recreation Assistant

Morristown, NJ · On-site

$17 - $19/hr

Event Planning: Assist in creating monthly calendars, newsletters, and resident social clubs. * Collaboration: Work with interdisciplinary teams to implement memory care programming effectively.

Compass Group

CONFERENCE CENTER PLANNER

New York, NY

$76K - $80K/yr

Obtain proper approvals and billing information for event-related expenses * Communicate effectively with internal departments throughout planning and execution * Assist with bookings and document ...

Sullivan & Cromwell

Events Coordinator

New York, NY · On-site

$65K - $75K/yr

... gatherings. • Assist with the project management of events including site selection, menu ... Three years of event planning experience. Work Environment • The work environment characteristics ...

Brown Brothers Harriman & Co.

Wealth Planner

New York, NY · On-site

$190K - $220K/yr

... assist with related investment and asset allocation issues. * Serving as a resource for the ... Work with Wealth Planners, Regional Trust Heads, Team Leaders, and event planners across Private ...

Movable Ink

Event Marketing Specialist

New York, NY · On-site

$70K - $85K/yr

... * Assist in planning and executing Q1 and Q2 2026 events with strong ability to project manage by Q3 2026 * Effective management of event logistics including: timely creation of Bizzabo pages ...

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All JobsEvent Planner JobsEvent Planner Assistant JobsEvent Planner Assistant Jobs in Basking Ridge, NJ

Event Planner Assistant information

See Basking Ridge, NJ salary details

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How much do event planner assistant jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for event planner assistant in Basking Ridge, NJ is $21.23, according to ZipRecruiter salary data. Most workers in this role earn between $17.12 and $24.28 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an event planner assistant, and why are they important?

To thrive as an Event Planner Assistant, you need strong organizational skills, attention to detail, and basic knowledge of event management, usually supported by a relevant degree or experience in hospitality or event coordination. Familiarity with event planning software, budgeting tools, and office productivity suites is commonly required. Outstanding communication, problem-solving abilities, and a proactive attitude help set top candidates apart in this role. These skills ensure smooth event execution, seamless teamwork, and the ability to handle unexpected challenges effectively.

What is an event planner assistant?

Event Planner Assistants are professionals who support event planners in organizing and executing various events such as weddings, conferences, parties, and corporate functions. Their duties typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing schedules, and handling administrative tasks. They play a crucial role in ensuring events run smoothly by managing details and helping resolve any issues that arise. This entry-level position is ideal for those looking to gain experience in the events industry and develop organizational and interpersonal skills.

Is an event planner assistant a stressful job?

An event planner assistant often works in fast-paced environments with tight deadlines, which can contribute to stress. The role requires strong organizational skills and the ability to handle multiple tasks simultaneously, especially during event setup and execution. However, stress levels vary depending on the workload, event size, and individual coping strategies.

What is the difference between Event Planner Assistant vs Event Coordinator?

AspectEvent Planner AssistantEvent Coordinator
Required CredentialsHigh school diploma; some roles may prefer associate degrees or certifications in event planningHigh school diploma; relevant experience often valued, certifications optional
Work EnvironmentSupportive role, assisting with planning and logistics, often in office or event sitesOversees event execution, manages vendors, and coordinates on-site activities
Employer & Industry UsageEvent planning companies, venues, corporate event departmentsEvent planning firms, corporate event teams, wedding planning companies
Common Search & ComparisonOften compared for entry-level roles or support positions in event planningCompared for roles with more responsibility in managing events

The Event Planner Assistant primarily provides support in planning and logistics, often in entry-level or support roles. The Event Coordinator takes on more responsibility in managing and executing events on-site. Both roles are essential in the event industry but differ in scope and responsibilities.

What are some common challenges faced by event planner assistants, and how can they be managed effectively?

Event Planner Assistants often face challenges such as managing last-minute changes, coordinating with multiple vendors, and maintaining clear communication within a fast-paced environment. To handle these effectively, it's important to stay organized with detailed checklists, remain flexible when unexpected issues arise, and proactively communicate any changes to the team and stakeholders. Building strong relationships with vendors and maintaining a calm, solutions-oriented attitude can also greatly contribute to successful event execution.

What does an event planner assistant do?

An event planner assistant provides administrative support for the scheduling and implementation of special events. In this career, you work under the direct supervision of the planner. Your duties and responsibilities include follow-up contact with vendors, venues, and food service providers to plan the logistics. You also assist with other tasks, such as arranging accommodations for the visitors and renting audio-visual equipment. You often specialize in a particular type of celebration, such as weddings or corporate events.

More about Event Planner Assistant jobs
What are the most commonly searched types of Event Planner jobs in Basking Ridge, NJ? The most popular types of Event Planner jobs in Basking Ridge, NJ are:
What cities near Basking Ridge, NJ are hiring for Event Planner Assistant jobs? Cities near Basking Ridge, NJ with the most Event Planner Assistant job openings:
Event Planner Assistant jobs near you
Infographic showing various Event Planner Assistant job openings in Basking Ridge, NJ as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $44,152 per year, or $21.2 per hour.

Events Coordinator

Sotheby's

New York, NY • On-site

$55K - $65K/yr

Full-time

Posted 8 days ago

Job description

ABOUT SOTHEBY'S
Established in 1744, Sotheby's promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby's and Concierge. Sotheby's Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby's new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.
THE ROLE
The Event Coordinator provides operational and administrative support to the Events team, helping to deliver exceptional experiences across the business. This role serves as a key project support resource for Event Managers, independently managing smaller-scale events while assisting with the planning and execution of larger, more complex projects.
The Event Coordinator plays an important role in keeping the department organized and running smoothly through strong communication, detailed project tracking, and hands-on event execution. During planning periods, they support budgeting, vendor sourcing, scheduling, and internal communications. During production periods, they act as an on-site representative for the Events team, coordinating vendors, receiving deliveries, and ensuring event logistics are executed seamlessly.
RESPONSIBILITIES
Event Planning & Execution
  • Independently plan and execute smaller-scale events and experiences, including tours, small receptions, meetings, art fair passes and museum access, and internal events.
  • Support Event Managers and Sotheby's Preferred programming on larger events, partnerships, activations, and client experiences.
  • Assist with developing event timelines, production schedules, run-of-show documents, and planning materials.
  • Coordinate event logistics with internal departments including facilities, security, operations, engineering, AV, hospitality, and other stakeholders.
  • Support guest management processes, including invitations, RSVPs, attendee tracking, and event materials as needed.
  • Provide on-site event support, helping manage vendors, staff, deliveries, and event logistics to ensure smooth execution.
  • Serve as an Events team representative during load-ins, installations, and production periods, directing vendors and addressing logistical needs on-site.

Operations & Team Support
  • Maintain and update the Events Master Calendar, ensuring accurate visibility across departments and stakeholders.
  • Coordinate weekly Event Brief communications and assist with periodic global event updates and internal reporting.
  • Support event budgeting processes by maintaining budget trackers, processing invoices, reconciling expenses, and assisting with forecasting and post-event reporting.
  • Maintain project files, planning documents, contact databases, and departmental resources.

Vendor & Production Coordination
  • Assist with vendor onboarding, proposal collection, contract administration, and logistical coordination.
  • Coordinate delivery schedules and vendor access requirements in partnership with internal stakeholders.
  • Assist with obtaining permits, certificates of insurance, and other documentation required for event execution.
  • Track invoices and ensure proper payment terms are met for vendors.

QUALIFICATIONS & SKILLS
  • Up to two years of experience in event planning, hospitality, or a related field, preferably within a luxury, cultural, hospitality, or arts environment.
  • Positive, proactive, and service-oriented mindset with strong problem-solving abilities.
  • Strong organizational and project management skills with exceptional attention to detail.
  • Ability to manage multiple projects simultaneously while adapting to changing priorities and deadlines.
  • Excellent written and verbal communication skills with the ability to work effectively across departments and with external partners.
  • Comfortable working in a fast-paced environment and remaining calm under pressure.
  • Availability to work evenings and weekends as required for event execution.
  • Interest in the arts, luxury, and hospitality is preferred.

The proposed base salary for this position ranges from $55,000-$65,000. In addition to base salary successful candidates are eligible to receive a discretionary bonus, as well as a competitive benefits package. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered.
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The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.

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