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Event Operations Assistant Jobs in New York (NOW HIRING)

POTS

Development Operations Assistant

New York, NY · On-site

$22 - $24/hr

About the Position The Development Operations Assistant is a key staff position within the ... General Department and Special Event Administration Support: Provide broad administrative support ...

POTS

Development Operations Assistant

New York, NY · On-site

$22 - $24/hr

About the Position The Development Operations Assistant is a key staff position within the ... General Department and Special Event Administration Support: Provide broad administrative support ...

StateJobsNY

Facility Operations Assistant 1

Plainview, NY · On-site

$40K - $48K/yr

Duties Description Facility Operations Assistants 1 perform a variety of routine unskilled and ... Sets up chairs, podiums and related equipment for conferences, seminars and special events, and ...

Puppy Sphere

New York Event Supervisor

New York, NY · On-site

$23/hr

Event Operations: * Oversee on-site and off-site execution of Puppy Sphere events to ensure a ... Facilitate and assist with the safety of puppies, team, and guests during the entirety of events.

Puppy Sphere

New York Event Supervisor

New York, NY · On-site

Event Operations: * Oversee on-site and off-site execution of Puppy Sphere events to ensure a ... Facilitate and assist with the safety of puppies, team, and guests during the entirety of events.

CertiK

Operation Assistant

New York, NY · On-site

$60K - $80K/yr

Office Administration: * Manage general office operations and supplies. * Provide ad-hoc ... Support in-house events, including setup, coordination, and post-event wrap-up. * HR Support ...

CertiK

Operation Assistant

New York, NY · On-site

$60K - $80K/yr

Office Administration: * Manage general office operations and supplies. * Provide ad-hoc ... Support in-house events, including setup, coordination, and post-event wrap-up. * HR Support ...

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Event Operations Assistant information

What are some common challenges faced by event operations assistants during large-scale events?

Event Operations Assistants often encounter challenges such as managing tight timelines, coordinating with multiple vendors, and adapting quickly to last-minute changes. During large-scale events, it's crucial to stay organized and communicate effectively with team members to ensure smooth execution. Being proactive, detail-oriented, and maintaining a calm demeanor under pressure are key to overcoming these hurdles. Additionally, Event Operations Assistants frequently collaborate with event planners, venue staff, and logistics teams to resolve issues as they arise.

What are the key skills and qualifications needed to thrive as an event operations assistant?

To thrive as an Event Operations Assistant, you need strong organizational abilities, attention to detail, and experience in event planning or hospitality, often supported by a relevant degree or coursework. Familiarity with event management software, scheduling tools, and Microsoft Office Suite is typically required. Excellent communication, teamwork, and problem-solving skills help you adapt to changing situations and coordinate effectively with vendors and team members. These competencies are crucial to ensure smooth event execution, client satisfaction, and the ability to handle unexpected challenges efficiently.

Is being an event operations assistant a stressful job?

Event operations assistants often work in fast-paced environments that require multitasking and problem-solving skills, which can lead to stressful situations, especially during large or complex events. However, the level of stress varies depending on the event size, workload, and individual experience, and good organization and communication can help manage stress effectively.

What is the difference between Event Operations Assistant vs Event Coordinator?

AspectEvent Operations AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in event managementSimilar; often requires experience or certifications in event planning
Work EnvironmentSupport staff working behind the scenes during events, often in fast-paced settingsOversees event planning and execution, interacts with clients and vendors
Employer & Industry UsageEvent venues, production companies, corporate eventsEvent planning firms, corporate event departments, non-profits

While both roles support event execution, the Event Operations Assistant primarily handles logistical support and setup tasks, whereas the Event Coordinator manages overall planning, client communication, and coordination. The assistant focuses on supporting the team, while the coordinator oversees the entire event process.

What is an event operations assistant?

Event Operations Assistants are professionals who support the planning and execution of events such as conferences, weddings, concerts, and corporate functions. Their responsibilities typically include setting up event spaces, coordinating vendors, assisting guests, and troubleshooting issues during the event. They work closely with event managers to ensure that every aspect of the event runs smoothly and according to plan. This role often requires excellent organizational skills, attention to detail, and the ability to work well under pressure.
What are the most commonly searched types of Event Operations jobs in New York? The most popular types of Event Operations jobs in New York are:
What cities in New York are hiring for Event Operations Assistant jobs? Cities in New York with the most Event Operations Assistant job openings:
Event Operations Assistant jobs near you
Infographic showing various Event Operations Assistant job openings in New York as of August 2026, with employment types broken down into 84% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Development Operations Assistant

POTS

New York, NY • On-site

$22 - $24/hr

Part-time

Medical, Dental

Re-posted 7 days ago

Job description

About POTS

Part of the Solution (POTS) offers an array of comprehensive and personalized services to fight poverty and hunger in The Bronx, at no cost to clients. Annually, POTS serves more than 35,000 people, including 12,000 children. Our services are organized around three programmatic pillars: a Dignity and Wellness Program provides shower, mail, haircut and medical and dental services; a Food Security Program offers hot meals and groceries; and a Long-Term Stability Program provides guidance on applications for public benefits and mentoring for long-term personal growth.

About the Position

The Development Operations Assistant is a key staff position within the Development Department, ensuring the accurate and timely processing of donations and donor acknowledgments, as well as assisting with database management, and other Development projects as needed. 

Responsibilities

  • Commitment to POTS: Belief in the programs and mission of the organization.   A passion for assisting low-income individuals stabilize their lives by meeting their most immediate and basic needs and then assisting individuals in taking the next steps in their journey towards even greater stability and self-sufficiency.  Commitment to the core values of the organization. 
  • Donations Processing and Acknowledgement Letter: Accurately process and record donations from multiple platforms (paper checks, FundraiseUp, PayPal, Benevity, Stripe, and more) into Salesforce in a timely manner, and prepare and mail weekly donor acknowledgment letters.
  • Database Management: Maintain accurate and up-to-date donor records in Salesforce, including gift coding, contact details, duplicate merging, and in-kind donation tracking.
  • General Department and Special Event Administration Support: Provide broad administrative support to the Development Department, including grant and donor research, email platform management, seasonal appeal mailings, and event data entry and RSVP tracking.

Required Skills

  • Highly attentive to detail  
  • Strong technological capability 
  • Organized 
  • Strong, functional knowledge of MS Office Suite, including Excel 

Preferred Skills

  • Knowledge and experience with Salesforce or other CRM software 

In-Office Requirement 
Two in-office days (Wednesday and Thursday) are required. Thursday is designated for check processing and acknowledgment execution.

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