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Event Operations Assistant Jobs in Arizona (NOW HIRING)

Insignia Event Services

Lead, Events

Glendale, AZ · On-site

The Event Lead supports the planning and execution of events with a focus on event day operations ... Support event inquiries and assist with gathering information for the Events Department * Compile ...

ATSU PUBLIC

SOMA - Temporary Event Assistant

Mesa, AZ · On-site

This role is hands-on and fast-paced, requiring flexibility, organization, and a proactive approach to ensuring event operations run smoothly. Key Responsibilities: * Assist with event setup and ...

City of Peoria, AZ

Venue Operations Associate

Peoria, AZ · On-site

$20.75 - $23.73/hr

... * Assist in day-to-day ticket office operations, including part-time staff scheduling and event ... set-up/take-down. * Provide in-person and telephone customer service for digital tickets, seating ...

Insignia Event Services

Operations Crew Member

Glendale, AZ · On-site

$11.50 - $15/hr

Primary Job Duties: * Assist during event build and strike days to properly set up events based on site layout plans. * Assist in completing tasks for special projects. * Supports Operations Teams ...

Rawhide

Safety & Security Officer

Chandler, AZ · On-site

$18.50/hr

Event Operations: * Assist with crowd management before, during, and after events to promote guest safety and efficient movement throughout the venue. * Direct pedestrian and vehicle traffic as ...

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Event Operations Assistant information

What are some common challenges faced by event operations assistants during large-scale events?

Event Operations Assistants often encounter challenges such as managing tight timelines, coordinating with multiple vendors, and adapting quickly to last-minute changes. During large-scale events, it's crucial to stay organized and communicate effectively with team members to ensure smooth execution. Being proactive, detail-oriented, and maintaining a calm demeanor under pressure are key to overcoming these hurdles. Additionally, Event Operations Assistants frequently collaborate with event planners, venue staff, and logistics teams to resolve issues as they arise.

What are the key skills and qualifications needed to thrive as an event operations assistant?

To thrive as an Event Operations Assistant, you need strong organizational abilities, attention to detail, and experience in event planning or hospitality, often supported by a relevant degree or coursework. Familiarity with event management software, scheduling tools, and Microsoft Office Suite is typically required. Excellent communication, teamwork, and problem-solving skills help you adapt to changing situations and coordinate effectively with vendors and team members. These competencies are crucial to ensure smooth event execution, client satisfaction, and the ability to handle unexpected challenges efficiently.

Is being an event operations assistant a stressful job?

Event operations assistants often work in fast-paced environments that require multitasking and problem-solving skills, which can lead to stressful situations, especially during large or complex events. However, the level of stress varies depending on the event size, workload, and individual experience, and good organization and communication can help manage stress effectively.

What is the difference between Event Operations Assistant vs Event Coordinator?

AspectEvent Operations AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in event managementSimilar; often requires experience or certifications in event planning
Work EnvironmentSupport staff working behind the scenes during events, often in fast-paced settingsOversees event planning and execution, interacts with clients and vendors
Employer & Industry UsageEvent venues, production companies, corporate eventsEvent planning firms, corporate event departments, non-profits

While both roles support event execution, the Event Operations Assistant primarily handles logistical support and setup tasks, whereas the Event Coordinator manages overall planning, client communication, and coordination. The assistant focuses on supporting the team, while the coordinator oversees the entire event process.

What is an event operations assistant?

Event Operations Assistants are professionals who support the planning and execution of events such as conferences, weddings, concerts, and corporate functions. Their responsibilities typically include setting up event spaces, coordinating vendors, assisting guests, and troubleshooting issues during the event. They work closely with event managers to ensure that every aspect of the event runs smoothly and according to plan. This role often requires excellent organizational skills, attention to detail, and the ability to work well under pressure.

What are the most commonly searched types of Event Operations jobs in Arizona?

The most popular types of Event Operations jobs in Arizona are:

What cities in Arizona are hiring for Event Operations Assistant jobs?

Cities in Arizona with the most Event Operations Assistant job openings:

Event Operations Assistant jobs near you

Lead, Events

Insignia Event Services

Glendale, AZ • On-site

Part-time

Re-posted 4 days ago

Job description

Background:
Insignia Event Services is a leading event solutions provider, directly affiliated with the Arizona Cardinals, proudly producing all events at State Farm Stadium, including Arizona Cardinals home games. Complementing the events at State Farm Stadium, Insignia Event Services exclusively manages Sportsman's Park and Heritage at Sportsman's Park, offering flexible venues for everything from pre-game activities and tailgating to concerts, festivals, corporate events, and graduations. Our services range from full-service event production, staging, and equipment rental to live presentation and transportation logistics, making us a trusted partner for exceptional events in Arizona.
Guided by The Insignia Way, we are committed to creating meaningful and memorable experiences through integrity, collaboration, and a commitment to excellence.
Job Summary:
The Event Lead supports the planning and execution of events with a focus on event day operations, client coordination, and on-site logistics. This role serves as a key point of contact for internal teams, clients, vendors, and event partners, ensuring events are executed efficiently and to Insignia's standards.
The ideal candidate is customer-focused, highly organized, and able to lead in fast-paced environments while delivering exceptional event experiences. This individual demonstrates a commitment to delivering high-quality work, communicating effectively, and working positively with others in a collaborative, team-oriented environment.
Primary Responsibilities:
  • Provide exceptional customer service while maintaining strong professional relationships with clients, vendors, and event partners

  • Support end-to-end event execution, including setup, event operations, and breakdown

  • Lead event setup and strike in coordination with the Event Operations team

  • Manage venue load-ins and loadouts while maintaining safety standards

  • Prepare and maintain event data, timelines, and operational documents while partnering with parking, operations, and production teams to execute event needs

  • Coordinate event details before and after events, including vendor communications, city officials, and internal departments

  • Prepare and distribute event communications and confirmation details to internal teams

  • Coordinate permits, inspections, and compliance requirements, including Fire Marshal approvals, city permits, and Extension of Premise documentation

  • Serve as the primary point of contact during event breakdown, including event packing, equipment inventory, and communication with sponsors and partners

  • Assist with planning and preparation for upcoming events

  • Attend staffing meetings, pre-event meetings, client meetings, walkthroughs, and event planning sessions

  • Support event inquiries and assist with gathering information for the Events Department

  • Compile event expenses and supporting documentation for leadership review

  • Assist the Manager, Events with on-site logistics and event execution

  • Support team success by stepping in where needed and maintaining a collaborative, team-first approach to execution

  • Other duties as assigned

Qualifications/Requirements:
  • At least one (1) year of customer service experience required

  • Previous event, event coordination, management, or team lead experience preferred

  • Strong interpersonal, verbal, and written communication skills

  • Strong organizational skills with attention to detail

  • Ability to perform effectively in fast-paced, high-pressure environments

  • Customer-service mindset with a focus on delivering high-quality experiences

  • Ability to work independently and within a team environment

  • A team player who cares about the team's success and contributes to a positive team environment

  • All offers of employment at Insignia Event Services are contingent upon clear results of a thorough background check.

Physical Requirements & Work Environment
  • Must have a valid driver's license

  • Ability to stand and walk for extended periods and lift up to 50 lbs

  • Ability to work indoors and outdoors in varying weather conditions

  • Flexible schedule, including evenings, weekends, and holidays

  • Must be available to work all Arizona Cardinals home games during the NFL 2026-2027 season

  • Availability to work up to four events per month

All offers of employment at Insignia Event Services are contingent upon clear results of a thorough background check.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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