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Event Logistics Assistant Jobs in Florida (NOW HIRING)

Bill Hansen Catering

Warehouse Manager

Opa Locka, FL · On-site

$50K - $70K/yr

... event logistics. This role works closely with the Director of Operations and Assistant Director of Operations to ensure all catered events are executed efficiently and to the highest standards.

The Smile Trust

Field Operations Assistant

Miami, FL · On-site

The Field Operations Assistant works closely with the Field Operations Director and Freedom Lab Manager to maintain facilities, support garden operations, and assist with event logistics as the ...

Hire Talent

Administrative Assistant II

Jacksonville, FL · On-site

$16.75 - $22.50/hr

Support event and meeting logistics * Assist with special projects assigned by senior leadership * Prioritize and manage multiple projects simultaneously Required Qualifications: * Prior experience ...

Celsius

Field Marketing Ambassador - Alani Nu

Orlando, FL · On-site

$18.75 - $23.25/hr

Event Coordination and Logistics: * Assist in the planning and execution of promotional events to ensure seamless operations and a successful outcome. * Coordinate with event organizers, vendors, and ...

Pocketbook Agency

Lifestyle Personal Assistant

Miami, FL · On-site

$140K/yr

JRN #2605 High-profile entrepreneurial family is seeking an experienced Personal Assistant to ... Familiarity with luxury service standards and high-profile event logistics preferred * Valid ...

New

Celsius

Field Marketing Ambassador - Alani Nu

Tampa, FL

$19 - $23.50/hr

Event Coordination and Logistics: * Assist in the planning and execution of promotional events to ensure seamless operations and a successful outcome. * Coordinate with event organizers, vendors, and ...

Topgolf

Event Sales Admin

Pompano Beach, FL

$17.50 - $22.50/hr

Job Responsibilities * Assist the event sales team in managing client inquiries and bookings. * Coordinate event logistics, including scheduling and room setup. * Communicate with clients to gather ...

New

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Event Logistics Assistant information

What is an event logistics assistant?

An event logistics assistant supports the planning and execution of events by coordinating tasks such as transportation, setup, and equipment management. They often work with event planners and vendors, requiring organizational skills and attention to detail to ensure smooth operations during events.

What are the most commonly searched types of Event Logistics jobs in Florida?

The most popular types of Event Logistics jobs in Florida are:

What cities in Florida are hiring for Event Logistics Assistant jobs?

Cities in Florida with the most Event Logistics Assistant job openings:

Event Logistics Assistant jobs near you

Community Engagement Administrative Assistant

Jewish Federation of Palm Beach County

West Palm Beach, FL • On-site

$17.50 - $23.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 17 days ago

Job description

The Community Engagement Administrative Assistant provides administrative support to the Community Engagement Department and the Kohl Jewish Volunteer Center (KJVC). This position performs a variety of administrative duties in support of departmental programs, volunteer initiatives, meetings, events, and daily operations. Responsibilities include scheduling, preparing meeting materials, maintaining records, processing invoices and purchase requests, coordinating event logistics, managing data entry, and providing exceptional customer service to volunteers, community members, and partner organizations.
Essential ResponsibilitiesAdministrative Support
  • Provide administrative support to the Community Engagement Department and Kohl Jewish Volunteer Center.
  • Prepare meeting agendas, materials, minutes, and follow-up documentation.
  • Schedule meetings and maintain departmental calendars.
  • Answer incoming phone calls, respond to emails, and assist with general departmental inquiries.
  • Maintain electronic filing systems, program records, and departmental documentation.
  • Assist with preparing reports, presentations, correspondence, and other administrative materials.
  • Process purchase requests, vendor setup forms, invoices, expense reimbursements, and other administrative paperwork.

Program & Event Support
  • Provide administrative support for community engagement programs, volunteer initiatives, committee meetings, and special events.
  • Coordinate participant registration, attendance tracking, and CRM data entry.
  • Assist with room reservations, event supplies, vendor coordination, and event logistics.
  • Maintain event calendars and distribute event communications, reminders, and follow-up materials.
  • Assist with post-event reporting and data entry.

Kohl Jewish Volunteer Center (KJVC)
  • Provide administrative support for volunteer engagement initiatives and service projects.
  • Coordinate volunteer registrations, attendance records, and program documentation.
  • Assist with committee meeting preparation, agendas, meeting materials, and follow-up.
  • Respond to volunteer inquiries by phone and email.
  • Maintain weekly work review agendas and assist with tracking follow-up items.
  • Maintain program files, records, and operational documentation.

Community Connector Program Support
  • Assist with onboarding Community Connectors, including background checks, fingerprinting requirements, contract processing, and documentation management.
  • Maintain onboarding records and track completion of required documentation.
  • Process monthly Connector invoices and submit payment documentation.
  • Monitor payment status and coordinate with the Finance Department regarding payment questions.
  • Maintain accurate records related to Connector participation and program administration.

Community Outreach Support
  • Assist with the assembly and distribution of community engagement materials, including Shabbat Magic bags, Shalom Palm Beach welcome gifts, and other outreach initiatives.
  • Maintain inventory of outreach supplies and coordinate replenishment as needed.
  • Conduct participant follow-up through phone calls, emails, and text messages.
  • Respond to inquiries received through Community Engagement outreach activities and ensure timely follow-up.
  • Provide administrative support for Career & Community Resources outreach and participant engagement activities as assigned.

Systems & Software
  • Microsoft Dynamics CRM
  • Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
  • JIRA
  • Freshservice
  • Concur
  • Event registration and tracking platforms
  • Shared departmental calendars and reporting systems

Qualifications
  • Associate's degree preferred; equivalent combination of education and experience will be considered.
  • Two or more years of administrative experience, preferably in a nonprofit, community engagement, or customer service environment.
  • Experience supporting meetings, events, volunteer programs, or community initiatives preferred.
  • Proficiency with Microsoft Office applications and database systems.

Knowledge, Skills & Abilities
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple assignments and meet deadlines.
  • Strong customer service and interpersonal skills.
  • Ability to maintain confidentiality and exercise sound judgment.
  • Proficiency with Microsoft Office applications and CRM/database systems.
  • Ability to work independently while contributing as a collaborative member of a team.
  • Positive attitude, flexibility, and a willingness to support a variety of departmental needs.
  • This position requires flexibility to work occasional evenings and weekends to support Community Engagement programs, volunteer initiatives, committee meetings, and special events.

Work Environment:
Jewish Federation of Palm Beach County is committed to creating a workplace where employees feel supported, valued, and connected to our mission. Our offices are located in a beautiful facility in West Palm Beach, providing a professional and welcoming environment for both staff and visitors. The building is secured during business hours with dedicated safety personnel to help ensure a safe and supportive workplace.
Federation prioritizes employee well-being and professional growth through a collaborative culture and a dedicated employee wellness program that promotes physical, mental, and emotional health. Employees also benefit from a wide range of professional development opportunities, including in-house courses through Federation University, cross-departmental trainings, conference participation, professional certifications, and involvement in fellowships and leadership cohorts.
Employees of the Federation also enjoy a comprehensive benefits package designed to support health, financial security, and work-life balance, including: Health & Wellness Benefits Comprehensive health coverage including medical, dental, and vision plans Disability and life insurance coverage A dedicated employee wellness program focused on overall well-being Time Off & Work-Life Balance Generous paid time off Paid Jewish and U.S. holidays Early office closings on Fridays in observance of Shabbat Early closings on many holiday eves Financial Benefits 401 (k) retirement plan with employer contribution pre-tax benefits including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA).
Pay Rate:
We benchmark our salary ranges for new hires in relation to the role, level, and role location; however, we consider a multitude of factors, to include relevant experience, skills, and education/training, to determine compensation within the identified range.
Jewish Federation of Palm Beach County is an Equal Opportunity Employer.
The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time at Federation's discretion. Employment is at-will, and this job description is not an employment contract. Nothing herein shall be deemed to create in any way whatsoever an employment contract.

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