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Event Contracting Jobs in Arizona (NOW HIRING)

PRA Business Events

Event Producer

Phoenix, AZ · On-site

Responsible for managing the expected gross margin for the event once contracted * Orders, confirms and re-confirms all suppliers, develops relationships with supplier/partners, negotiates and ...

PRA

Event Producer

Phoenix, AZ · Hybrid

Responsible for managing the expected gross margin for the event once contracted * Orders, confirms and re-confirms all suppliers, develops relationships with supplier/partners, negotiates and ...

PRA Business Events

Event Producer

Phoenix, AZ · On-site

Event ProducerThis is a hybrid role that works 3 days per week in office on average. Applicants ... Ensures deposits for program have been received as contracted and billing is completedDetermines ...

Wild horse pass

Event Coordinator

Chandler, AZ

Works closely with internal departments, venues, suppliers, and contractors to align event needs and deliverables. * Develop event layouts, floor plans, production schedules, and run-of-show ...

Rawhide

Event Coordinator

Chandler, AZ · On-site

$22.02 - $27.16/hr

Works closely with internal departments, venues, suppliers, and contractors to align event needs and deliverables. * Develop event layouts, floor plans, production schedules, and run-of-show ...

Rawhide

Event Vendor Coordinator

Chandler, AZ · On-site

$45K - $51K/yr

Works closely with internal departments, venues, suppliers, and contractors to align event needs and deliverables. * Develop event layouts, floor plans, production schedules, and run-of-show ...

Rawhide

Event Vendor Coordinator

Chandler, AZ · On-site

$45K - $51K/yr

Works closely with internal departments, venues, suppliers, and contractors to align event needs and deliverables. * Develop event layouts, floor plans, production schedules, and run-of-show ...

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Event Contracting information

What is event contracting?

Event contracting involves creating and managing agreements between clients and service providers for events such as conferences, weddings, or corporate gatherings. Professionals in this field negotiate terms, outline responsibilities, and ensure all legal and logistical requirements are met to guarantee a successful event. Their work helps prevent misunderstandings and protects the interests of all parties involved in the event planning process.

What are the key skills and qualifications needed to thrive as an event contracting specialist, and why are they important?

To thrive as an Event Contracting Specialist, you need strong negotiation, organizational, and project management skills, often supported by a background in event management, hospitality, or business. Familiarity with contract management software, CRM systems, and industry-standard event planning tools is typically required. Excellent interpersonal skills, attention to detail, and the ability to multitask under pressure help you build client relationships and manage complex logistics. These skills are crucial for securing favorable contracts, ensuring smooth event execution, and maintaining client satisfaction in a competitive industry.

What are some common challenges faced in event contracting, and how can professionals effectively address them?

Event contracting professionals often encounter challenges such as last-minute changes to event requirements, negotiating with multiple vendors, and ensuring all contract details comply with legal regulations. Effective communication, meticulous attention to detail, and proactive problem-solving are essential to navigate these situations. Building strong relationships with vendors and maintaining thorough documentation throughout the contracting process also helps prevent misunderstandings and ensures smoother event execution.

What is the difference between Event Contracting vs Event Planning?

AspectEvent ContractingEvent Planning
Primary FocusSecuring services, vendors, and contracts for eventsDesigning, organizing, and coordinating event details
CredentialsContract management, negotiation skillsProject management, organizational skills
Work EnvironmentVendor negotiations, contract review, client meetingsEvent design, logistics coordination, onsite management

Event Contracting involves negotiating and securing services and vendors through contracts, focusing on legal and financial aspects. Event Planning centers on designing the event, coordinating logistics, and ensuring all details come together smoothly. While they overlap, Event Contracting emphasizes contractual agreements, whereas Event Planning emphasizes overall event execution.

How to become an event contracting?

To become an event contractor, gain experience in event planning, management, or related fields, and develop strong organizational and communication skills. Many contractors obtain certifications such as Certified Meeting Professional (CMP) or Certified Special Events Professional (CSEP) to enhance credibility. Building a network of clients and understanding industry tools like event management software are also important steps.

What are popular job titles related to Event Contracting jobs in Arizona?

For Event Contracting jobs in Arizona, the most frequently searched job titles are:

What job categories do people searching Event Contracting jobs in Arizona look for?

The top searched job categories for Event Contracting jobs in Arizona are:

What cities in Arizona are hiring for Event Contracting jobs?

Cities in Arizona with the most Event Contracting job openings:

Event Contracting jobs near you
Infographic showing various Event Contracting job openings in Arizona as of August 2026, with employment types broken down into 1% Internship, 70% Full Time, 25% Part Time, 1% Temporary, and 3% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution.

Event Producer

Phoenix, AZ • On-site

PRA Business Events
Convention and Trade Show Organizers • 51 - 200 employees
Learn more about PRA Business Eventsexternal

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 14 hours ago

Job description

Event Producer
This is a hybrid role that works 3 days per week in office on average. Applicants must be based in/near Phoenix to be considered for this role.
We're PRA, the leading destination management company (DMC) with 45+ years of experience across 32+ states and 100+ destinations.
We believe destinations have power-and our people unlock its magic. We push past boundaries to transform ideas into business event experiences that connect, inspire, and endure.
If you're curious, bold, and ready to build standout experiences, you'll find your place here.
Primary Responsibilities
  • Responsible for the logistical management and operational execution of client events and programs
  • Serves as the primary contact for the client during the pre-planning and operation of the client's program post-sale and ensures the expectations of the client are exceeded to promote client satisfaction and account retention
  • Meets with Sales team to go through details of a client's program and serves as primary client contact once event has been contracted
  • Manages program changes during pre-planning and on-site, negotiating and up-selling
  • Responsible for managing the expected gross margin for the event once contracted
  • Orders, confirms and re-confirms all suppliers, develops relationships with supplier/partners, negotiates and contracts terms-of-service and price including, but not limited to service expectation levels, guarantees, cancellation, billing information, directions, etc.
  • Ensures deposits for program have been received as contracted and billing is completed
  • Determines Field Staff work assignments, based on program schedule and staffing needs
  • Prepares and distributes trip sheets and any other relevant program information and direction for Field Staff
  • Participates in recruiting and training Field Staff
  • Coordinates and processes all Field Staff paperwork involving compensation including timesheets, expense reports, and pay rate change forms
  • Maintains inventory of field staff uniforms and materials and coordinates purchases of additional uniforms and equipment as required
  • Completion of all program production paperwork, such as trip sheets, check requests, service agreements, invoicing, job costing, expense reports, etc.
  • Assists Experience Designers with program development according to specifications of client
  • Manages cost preparation, program summaries, deposit invoices, service agreements, and related correspondence
  • Responsible for forwarding any necessary program information to hotel and venue representatives to ensure seamless coordination with venue operations
  • Conducts pre-con meetings with client/hotel to review all details of the program as confirmed
  • Keeps Regional and Global Sales Managers fully informed of all opportunities and program changes and takes prompt corrective action where necessary to ensure successful delivery of client objectives

Qualifications
  • Bachelor's degree, or equivalent relevant experience
  • 3 years of experience in overseeing the execution of corporate meetings, client events, and other complex programs. DMC, corporate incentive travel, hospitality or related experience highly preferred
  • Ability to manage operations functions and effectively supervise and direct Field Staff
  • Excellent interpersonal and communication skills with a diverse group of clients, supplier partners, coworkers and employees
  • Ability to read, analyze and interpret client proposal requirements, contracts, financial reports and other legal documents
  • Ability to effectively present information and respond to questions from clients, supplier partners and hoteliers
  • Ability to multitask and work on multiple programs with different deadlines
  • Must be able to work well with all levels of management and staff, hoteliers and venue staff, clients and supplier partners
  • Working knowledge of attractions, hotels, parks, venues and supplier partners in the local area and ability to locate and vet new venues and supplier partners
  • Must be able to work flexible hours including weekends, evenings and holidays
  • Some travel required to support region and PRA system as needed

Benefits package includes Medical, Dental, and Vision insurance, Company-sponsored Life Insurance and Short/Long Term Disability Insurance, 401(k) with Match, Parental Leave, Cell Phone and Home Internet Stipends, Paid Vacation, Sick Leave, and Holidays, Pet Insurance, Flexible Spending Accounts, and other optional benefit coverages.
Ready to discover where next begins?
PRA offers you room to grow, create, and step confidently into your next era.
When you join PRA, you'll have the opportunity for a creative, energetic, and inspiring career in sales, creative, operations, production and more
Our Services
Activations * Experiential Marketing * Event Strategy * Experience Design * Interactive Installations * Themed Events & Décor * Adventures & Excursions * Dining & Culinary Experiences * Entertainment & Performances * ESG & Social Impact Integration * Team Building & CSR * Transportation & Logistics * Meeting Management * AV Management * Content & Messaging * Content Design & Production * Demo Experiences * Theatrical Design & Delivery

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