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Event Conference Producer Jobs (NOW HIRING)

Gartner

Conference Planner

Irving, TX · Hybrid

... and delivery; produce accurate monthly forecasts and manage expenses effectively. * Attend ... Proven event operational skills including production schedules, budget management and event ...

Gartner

Conference Planner

Irving, TX · Hybrid

... and delivery; produce accurate monthly forecasts and manage expenses effectively. * Attend ... Proven event operational skills including production schedules, budget management and event ...

Oregon Conference

Events Coordinator

Gladstone, OR · On-site

$22.54/hr

... with Conference leadership, staff, volunteers, and external clients and vendors to ensure successful event execution. This position will be engaged in working with constituent church and school ...

Oregon Conference

Events Coordinator

Gladstone, OR · On-site

... with Conference leadership, staff, volunteers, and external clients and vendors to ensure successful event execution. This position will be engaged in working with constituent church and school ...

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Event Conference Producer information

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$23

$39

$48

How much do event conference producer jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for event conference producer in the United States is $39.46, according to ZipRecruiter salary data. Most workers in this role earn between $25.96 and $48.08 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Event Conference Producer, and why are they important?

To thrive as an Event Conference Producer, you need strong project management, organizational, and research skills, often supported by a degree in communications, marketing, or a related field. Familiarity with event management software, CRM systems, and virtual conference platforms is typically required. Excellent communication, negotiation, and problem-solving abilities help you build relationships with speakers, vendors, and stakeholders. These skills ensure seamless event execution, attendee satisfaction, and the successful delivery of impactful conferences.

What is the difference between Event Conference Producer vs Event Planner?

AspectEvent Conference ProducerEvent Planner
CredentialsExperience in event production, project management, and industry-specific knowledgeEvent management certifications, hospitality or hospitality-related degrees
Work EnvironmentFocus on large-scale conferences, trade shows, and industry eventsVariety of events including weddings, corporate meetings, and social gatherings
Employer & Industry UsageUsed by corporations, associations, and event management firms for conference-focused rolesUsed broadly across hospitality, corporate, and social event sectors

The main difference is that an Event Conference Producer specializes in planning and executing large-scale conferences and industry events, focusing on content, speakers, and production. An Event Planner has a broader scope, managing various types of events from weddings to corporate functions. While both roles require strong organizational skills, the Conference Producer's role is more focused on the production aspects of large events within the industry context.

What are some common challenges faced by Event Conference Producers when coordinating large-scale events?

Event Conference Producers often face challenges such as managing tight deadlines, handling last-minute changes, and coordinating with multiple stakeholders, including speakers, sponsors, and vendors. Balancing competing priorities while ensuring all logistical aspects run smoothly requires strong organizational and communication skills. Additionally, adapting to unforeseen circumstances, like technical glitches or schedule changes, is a key part of the role. Successfully navigating these challenges helps ensure the event delivers value to attendees and meets organizational goals.

What does an Event Conference Producer do?

An Event Conference Producer is responsible for planning, organizing, and managing conferences, seminars, and other large-scale events. Their duties include developing event concepts, coordinating with speakers and sponsors, managing budgets, overseeing logistics, and ensuring the event runs smoothly from start to finish. They work closely with marketing and operations teams to promote the event and handle any issues that arise before, during, and after the conference. This role requires excellent organizational, communication, and problem-solving skills.
Infographic showing various Event Conference Producer job openings in the United States as of May 2026, with employment types broken down into 100% Full Time. Highlights an 74% In-person, 13% Hybrid, and 13% Remote job distribution, with an average salary of $82,083 per year, or $39.5 per hour.
Conference Planner

Conference Planner

Gartner

Irving, TX • Hybrid

Full-time

Retirement, PTO

Posted 20 days ago

Job description

This is a Conferences Planner position with responsibility over exhibit operations, service delivery and sponsorship fulfillment for Gartner'sdestination conferences in the North American region. Responsibilities include the development, management and execution of various conference elements relating to exhibits and sponsorships.

What you will do:

  • Lead operational delivery of all exhibitor elements across multiple B2B conferences including project management, floor plan management, financial management (forecasting, budgeting and reconciliation), staff planning and production scheduling.
  • Develop, maintain and improve exhibit floor plans to maximize revenue opportunities and engagement.
  • Manage conference budgets with direct responsibility for all costs associated with exhibitor fulfillment and delivery; produce accurate monthly forecasts and manage expenses effectively.
  • Attend conferences as the onsite lead for exhibit delivery including managing the production schedule, agency partners, vendors and conference staff.
  • Develop and maintain exhibit inventory as it relates to the show floor, speaking sessions and other marketing opportunities.
  • Analyze data to determine best course of action on various conference elements.
  • Manage and maintain an online portal that holds all logistical information and details for exhibitors ensuring best possible experience for clients.
  • Anticipate and react to client requests with a service focus that delivers exceedingly high value to drive exhibitor retention.
  • Liaise with key conference partners and team members (internal and external) to ensure successful conference execution; build and maintain good relationships by establishing trust and strong partnerships.
  • Achieve operational excellence and process efficiencies across all aspects of the conference delivery.
  • Develop a comprehensive understanding of Gartner's conference business including the value proposition of each conference for attendees and exhibitors and the value proposition of each exhibitor product.
  • Standardized operational processes, project management and best practices both in the planning and onsite execution stages of conference production and delivery.
  • Develop an innovative and creative approach to all aspects of the role - team management, engagement strategy and operational execution.

What you will need:

  • Bachelor's Degree preferred.
  • Portuguese speaker preferred.
  • 1-3+ Years Event Management, Experiential Marketing, Event Marketing and/or Tradeshow Management
  • Proven event operational skills including production schedules, budget management and event staffing
  • Project management experience on detailed programs with multiple variables and dependencies
  • Proven experience in managing agency and vendor partners
  • Strong interpersonal and relationship building skills especially with senior level professionals, cross-functionally and with agency partners
  • Creative, innovative and strategic thinker with a strong attention to detail
  • Strong financial management skills
  • Motivated team player with desire to learn and grow
  • Strong oral and written communication skills, including excellent presentation skills
  • Effective problem solving, time management and organization skills
  • Demonstrated ability to adapt, implement and manage change and strive for continuous improvement
  • Passionate approach/methodology to deliver exceptional results
  • Ability to thrive in high pressure situations

#conferences

#LI-BO2

#LI-hybrid

Who are we?

At Gartner, Inc. (NYSE:IT), we guide the leaders who shape the world.

Our mission relies on expert analysis and bold ideas to deliver actionable, objective business and technology insights, helping enterprise leaders and their teams succeed with their mission-critical priorities.

Since our founding in 1979, we've grown to 20,000 associates globally who support over 13,000 client enterprises in ~90 countries and territories. We do important, interesting and substantive work that matters. That's why we hire associates with the intellectual curiosity, energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here.

What makes Gartner a great place to work?

Our vast, virtually untapped market potential offers limitless opportunities - opportunities that may not even exist right now - for you to grow professionally and flourish personally. How far you go is driven by your passion and performance.

We hire remarkable people who collaborate and win as a team. Together, our singular, unifying goal is to deliver results for our clients.

Our teams are inclusive and composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations.

We invest in great leaders who bring out the best in you and the company, enabling us to multiply our impact and results. This is why, year after year, we are recognized worldwide as a great place to work.

Gartner is the world authority on AI

At Gartner, you'll join a company at the very center of the AI revolution. Gartner has proactive, objective guidance throughout clients' AI journeys. We set the standard for how organizations leverage artificial intelligence to drive meaningful impact. You'll have access to unmatched resources, expertise, and technology, and play a key role in helping Gartner and our clients innovate and grow as we leverage AI to transform business and technology landscapes.

It's an exciting time to be at Gartner, with limitless opportunities to make a real impact, grow your skills, and build a lasting, meaningful career in a field that's reshaping the way we operate. If you're passionate about AI and want to be part of a team that's guiding the leaders who shape the world, Gartner is the place for you.

What do we offer?

Gartner offers world-class benefits, highly competitive compensation and disproportionate rewards for top performers.

In our hybrid work environment, we provide the flexibility and support for you to thrive - working virtually when it's productive to do so and getting together with colleagues in a vibrant community that is purposeful, engaging and inspiring.

Ready to grow your career with Gartner? Join us.

Gartner believes in fair and equitable pay. A reasonable estimate of the base salary range for this role is 50,000 USD - 74,000 USD. Please note that actual salaries may vary within the range, or be above or below the range, based on factors including, but not limited to, education, training, experience, professional achievement, business need, and location. In addition to base salary, employees will participate in either an annual bonus plan based on company and individual performance, or a role-based, uncapped sales incentive plan. Our talent acquisition team will provide the specific opportunity on our bonus or incentive programs to eligible candidates. We also offer market leading benefit programs including generous PTO, a 401k match up to $7,200 per year, the opportunity to purchase company stock at a discount, and more.


The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to seek to advance the principles of equal employment opportunity.

Gartner is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company's career webpage as a result of your disability. You may request reasonable accommodations by calling Human Resources at +1 (203) 964-0096 or by sending an email toApplicantAccommodations@gartner.com.

Job Requisition ID:110574

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