Event Assistant Jobs in Portland, ME (NOW HIRING)

If you're energized by bringing people together through well-executed events and enjoy balancing logistics, relationships, and creative problem-solving, we'd love to meet you. 

As a Senior Events Specialist, you'll partner with a collaborative marketing team to plan and deliver a portfolio of firm-hosted events, conferences, sponsorships, and strategic marketing initiatives. Working alongside the events team, you'll help create exceptional experiences that strengthen our brand, support business development, and deliver value to our clients and communities. 

This is a full-time, hybrid position (M-F, 8am-5pm, with some evening and weekend work to be expected) that may be based out of one of our following locations:

• Portland, ME
• Bangor, ME
• Manchester, NH
• Waltham, MA
• Hamden, CT

There will be occasional travel (~10%) for select events each year, to be mutually agreed upon.

• Support the full lifecycle of strategy, planning, and execution of third-party conferences and trade shows, as well as BerryDunn-hosted events. 
• Develop project briefs, timelines, budgets, and communication plans to align across the firm and support successful event execution. 
• Coordinate sponsorship and exhibitor participation including booth contracts, registrations, marketing deliverables, attendees, and communications. 
• Source and manage event-related goods and services, including venue, catering, A/V, etc. 
• Measure event outcomes, facilitate post-event debriefs, and share insights and recommendations to inform future planning. 
• Maintain accurate event- and sponsorship-related information across project management, marketing, and CRM systems; assist with analysis to support decision-making. 
• Coordinate and provide onsite support for firm hosted events and select conferences.  
• Serve as point of contact for industry association memberships and identify opportunities for leveraging marketing and event benefits. 
• Partner with marketing colleagues, business development professionals, and subject matter experts to deliver coordinated event experiences aligned with firm priorities. 
• Assist with other marketing projects, as needed. 

• Bachelor's degree in Marketing, Business, Communications, Hospitality, orrelatedfield. 
• 5-7 years of experience with events planning and execution. 
• Experience managing multiple projects and stakeholders simultaneously while balancing competing priorities. 
• Ability to anticipate issues and proactively solve problems. 
• Strong communication and project management skills. 
• Strong MS Office 365 skills, including Word, PowerPoint, Excel, and Copilot. 
• A collaborative, service-oriented approach and the ability to build strong relationships across teams and with external partners. 
• Highly organized with the ability to manage many moving pieces while maintaining accuracy. 
• Excellent communication skills-both written and verbal. 
• Comfortable working with a variety of stakeholders and navigating shifting priorities. 
• Experience using CRM, marketing automation, virtual event, and project management platforms to support event planning and execution and successful collaboration. 
• Experience with budget tracking or financial stewardship. 
• Some lifting (up to 50 lbs.) likely. 

The base salary range targeted for this role is $72,000 - $80,000. This position may also be eligible for a discretionary annual bonus based on factors such as company and personal performance. This salary range represents BerryDunn's good faith and reasonable estimate of the range of possible compensation at the time of posting. If an applicant possesses experience, education, or other qualifications more than the minimum requirements for this posting, that applicant is encouraged to apply, and a final salary range may then be based on those additional qualifications; compensation decisions are dependent on the facts and circumstances of each case. The salary of the finalist selected for this role will be based on a variety of factors, including but not limited to years of experience, depth of experience, seniority, merit, education, training, amount of travel, and other relevant business considerations.

Our people are what make BerryDunn special, and in return we strive to support our employees and help them thrive. Eligible employees have access to benefits that go beyond what's expected to support their physical, mental, career, social, and financial well-being. Visit our website for a complete list of benefits and a look into our culture: Experience BerryDunn.

We will ensure that individuals are provided reasonable accommodation to participate in the job application or interview process or perform essential job functions. Please contact careers@berrydunn.com to request an accommodation.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

About BerryDunn

BerryDunn is the brand name under which Berry, Dunn, McNeil & Parker, LLC and BDMP Assurance, LLP, independently owned entities, provide services. Since 1974, BerryDunn has helped businesses, nonprofits, and government agencies throughout the US and its territories solve their greatest challenges. The firm's tax, advisory, and consulting services are provided by Berry, Dunn, McNeil & Parker, LLC, and its attest services are provided by BDMP Assurance, LLP, a licensed CPA firm. 

BerryDunn is a client-centered, people-first professional services firm with a mission to empower the meaningful growth of our people, clients, and communities. Led by CEO Sarah Belliveau, the firm has been recognized for its efforts in creating a diverse and inclusive workplace culture, and for its focus on learning, development, and well-being. Learn more at berrydunn.com.