Event Assistant Jobs in Monroe, CT (NOW HIRING)

Agency:
Octagon
Job Function:
Production
Job Subfunction:
Experiential and Events Production
Job Description:
THE JOB / Event Executive (Global Hospitality) (Payment Services Client)
EXPERIENCES / Responsible for planning and executing event and experiential marketing programs.
*** Our headquarters are in Stamford, CT, but the location of this position can be flexible with a priority given to candidates open to hybrid work (3 days a week in the office) in one of our office locations -- Stamford, CT or New York, NY.***
Our client is an award-winning payment services brand known for iconic marketing initiatives. We are looking for a dedicated and motivated person to join our Hospitality Team. This Event Executive will support multiple projects and gain exposure to a wide range of hospitality experiences and live events.
This role involves assisting with pre-event planning, registration management, on-site event support, and post-event follow-up and reporting. You will work within a service-focused team delivering a high-quality hospitality experience for clients and guests.
THE WORK YOU'LL DO
Support event planning, on-site activation, and post-event wrap-up across hospitality programs
Assist with online guest registration systems and database management
Help develop templates and gather invitee information from clients and partners
Support budget tracking, updates, and reconciliation
Assist in creating guest itineraries for events such as golf, entertainment, and private experiences
Support weekly status calls and internal team meetings
Assist with event logistics including travel, lodging, food and beverage, and production needs
Prepare status updates and basic reports for internal and client use (e.g. invitation tracking, guest lists, schedules)
Support preparation and distribution of meeting notes, execution guides, and staffing documents
Assist with post-event reporting and recap development
Provide general account support and respond to client requests as needed
Be available for weekend and holiday work when required
THE BIGGER TEAM YOU'LL JOIN
Recognized as one of the "Best Places to Work in Sports", Octagon is the global sports, entertainment, and experiential marketing arm of the Omnicom Group.
We take pride in being Playmakers - finding insightful, bold ways to create play in our work, our lives, and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent.
We can put ourselves in the shoes of fans because we ARE fans - of sports, entertainment, and culture at large. This expertise allows us to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world.
The world needs play more than ever. Are you a Playmaker?
WHO WE'RE LOOKING FOR
1+ year of relevant experience, preferably in event support or hospitality
Interest in sports, entertainment, travel, or live events
Highly organized, detail-focused, and dependable
Strong team player who is willing to support others and learn from them
Able to manage multiple tasks and timelines in a fast-paced environment
Comfortable communicating with internal teams and external partners
Positive attitude with strong problem-solving skills
Proficient in Microsoft Office, especially Excel, Word, PowerPoint, and Teams
Spanish-language fluency is preferred, both written and verbal
Comfortable working with budgets and data entry in Excel
Flexibility and willingness to travel domestically and internationally and work weekends or holidays as needed. Anticipated travel: Moderate (20-45%)
This position pays $40,000, is overtime-eligible and comes with a comprehensive benefits package.
Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, protected veteran status, or any other basis prohibited by law.
$40,000
Omnicom's policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom's corporate group already require five days of in-office attendance.
Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we're focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us-we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.
Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice
For US Job Seekers:
It is the policy of Omnicom and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.