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Event Admin Assistant Jobs in Virginia (NOW HIRING)

Strategic Staffing Solutions

Security Admin

Chesapeake, VA · On-site

$22/hr

Key Responsibilities Greet and assist visitors, employees, and contractors in a professional manner ... Support office events, meetings, and other facility activities. Identify administrative or security ...

MbSolutions

Senior Admin Support

Arlington, VA · On-site

Senior Admin Support U. S. Citizenship. Must have a "SECRET" security clearance At least 10 total ... during events Ability to manage multiple tasks, prioritize work, and meet deadlines Ability to ...

MbSolutions

Senior Admin Support

Arlington, VA · On-site

Senior Admin Support U. S. Citizenship. Must have a "SECRET" security clearance At least 10 total ... during events Ability to manage multiple tasks, prioritize work, and meet deadlines Ability to ...

MB Solutions Inc

Senior Admin Support

Arlington, VA · On-site

Senior Admin Support U. S. Citizenship. Must have a "SECRET" security clearance At least 10 total ... during events Ability to manage multiple tasks, prioritize work, and meet deadlines Ability to ...

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Event Admin Assistant information

What is an event admin assistant?

Event Admin Assistants are professionals who provide administrative and logistical support for events such as conferences, meetings, weddings, and corporate functions. Their duties typically include coordinating schedules, managing event documentation, communicating with vendors and guests, assisting with event setup, and handling on-site tasks during the event. They help ensure that events run smoothly by managing details, troubleshooting issues, and supporting the event planning team. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as an event admin assistant?

To thrive as an Event Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often requiring a high school diploma or associate degree. Familiarity with event management software, spreadsheets, scheduling tools, and CRM systems is typically expected. Excellent communication, multitasking abilities, and a proactive attitude help you manage logistics and support event teams effectively. These skills are crucial for ensuring seamless event operations, timely coordination, and a positive experience for attendees and stakeholders.

What are some common challenges faced by event admin assistants, and how can they be effectively managed?

Event Admin Assistants often juggle multiple tasks such as coordinating schedules, managing vendor communications, and handling last-minute changes. Common challenges include tight deadlines, shifting priorities, and unexpected logistical issues. To manage these effectively, strong organizational skills, clear communication, and flexibility are essential. Utilizing digital tools for scheduling and task tracking can also help maintain order and ensure nothing falls through the cracks. Building strong relationships with team members and vendors can make it easier to troubleshoot issues quickly when they arise.

What is the difference between Event Admin Assistant vs Event Coordinator?

AspectEvent Admin AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsRelevant experience; often a degree in hospitality, marketing, or related fields
Work EnvironmentOffice settings, event venues, administrative officesOn-site at events, planning meetings, and coordination sites
Employer & Industry UsageEvent planning companies, corporate event departments, venuesEvent planning firms, corporate clients, non-profits
Search & Comparison IntentLooking for administrative support roles in eventsSeeking roles with event planning and management responsibilities

The main difference is that an Event Admin Assistant provides administrative support, handling scheduling, correspondence, and logistics. An Event Coordinator takes on broader responsibilities, including planning, executing, and managing event details. Both roles are essential in the event industry but differ in scope and responsibilities.

Is being an event admin assistant a stressful job?

Event admin assistants often experience stress due to tight deadlines, multitasking, and managing multiple vendors or clients during events. The role requires strong organizational skills and the ability to handle unexpected issues quickly, which can contribute to a high-pressure environment.

What cities in Virginia are hiring for Event Admin Assistant jobs?

Cities in Virginia with the most Event Admin Assistant job openings:

Event Admin Assistant jobs near you

Graduate Assistant - Campus Ministries

Virginia Beach, VA

Regent University
Colleges, Universities, and Professional Schools • 201 - 500 employees
Learn more about Regent Universityexternal

$12.77 - $14.50/hr

Full-time, Part-time

Re-posted 16 days ago

Regent University rating

6.8

Company rating: 6.8 out of 10

Based on 14 frontline employees who took The Breakroom Quiz

Job description

Graduate Assistant - Campus Ministries

Apply now Job no: 50000481
Work type: Part time
Location: Virginia Beach
Categories: Student & Temporary

Responsibilities:

  • The GA will assist the Chapel and Administrative Coordinator with planning and coordinating Chapel and UnChapel services through hospitality coordination, assisting with coordinating student volunteer teams, and service logistics. 
  • The GA must attend either Chapel or UnChapel each week, and attend both on an equal and alternating basis throughout their time as a GA (attending both services weekly is optional, but will be required once the transition into a full-time role draws closer)
  • Shadow and assist the Chapel & Admin Coordinator in supervising department interns and student volunteer teams (this will require attendance at weekly intern meetings)  
  • Assist with supply ordering and coordination
  • Assist with coordinating other departmental training meetings (Leadership Labs, etc.) and special Campus Ministries events
  • Shadow the Chapel and Admin coordinator as they complete administrative tasks
  • Attend meetings with other Regent partners or external partners as assigned with the Chapel and Admin Coordinator for shadowing purposes
  • Attend supervisory checkpoint meetings with the Chapel and Admin Coordinator and the Director of Campus Ministries as scheduled
  • Engage in public speaking/ministry opportunities as offered by the Director of Campus Ministries and the Chapel and Admin Coordinator
  • Assist in providing oversight for Campus Ministries marketing 
  • Shadow the Chapel and Admin coordinator in connecting with ministry partners (UnChapel sponsors, church partners, CM+ partners, etc.)

Requirements:

  • Must be a current Regent graduate student
  • Must be in good academic standing
  • Must be comfortable in leadership roles
  • Must be detail-oriented and self-motivated
  • Must have strong interpersonal skills and be able to work well in a team, even in high-pressure situations
  • Must have a flexible, team-oriented, and servant-hearted spirit and be willing to learn, grow, and serve with others in the Campus Ministries team
  • Must be capable of leading large student teams and be passionate about student discipleship
  • Must be teachable, eager to learn, and highly flexible and adaptable
  • Must be available and willing to transition into a full-time role with the University within the 2026-2027 academic year
  • Must be passionate about college ministry and student discipleship (a demonstrated interest and experience with mentorship is a plus)
  • Good listening, communication, and interpersonal skills
  • Must have interest and demonstrated skill in administrative work and an interest in event planning
  • Must be experienced with Microsoft Office tools (Excel, PPT, etc.) or open to training
  • Experience working with budget planning and tracking is a plus; comfort and experience working with monetary calculations is required 
  • A high degree of emotional and spiritual maturity when dealing with confidential matters
  • Must possess organizational skills and be able to manage multiple tasks and details
  • Must be resourceful and take initiative in problem-solving
  • Must be comfortable with public speaking
  • Must be able to work with limited supervision
  • Commitment to Regent's core values of Excellence, Innovation, and Integrity 
  • Must be able to lift 30 pounds and be able to work evenings (Thursday evenings weekly, plus occasional other evenings/weekends for events throughout the year)
  • Must be comfortable in high-paced, high productivity-demand work environments
  • Must have creative interest and skill, with some level of comfort or experience working with digital marketing platforms (Instagram, Facebook, etc.)
  • Experience with church event management software (Planning Center and ProPresenter) is a plus
  • Commitment to Regent's core values of Excellence, Innovation, and Integrity 

Salary: $12.77 - $14.50 per hour

Regent University does not discriminate in employment in its programs or activities on the basis of race, color, national or ethnic origin, sex, disability, age or veteran status. For full Non-Discrimination Policy click here.

Benefits

Not benefits eligible

#LI-DNI

Advertised: 26 Jun 2026 Eastern Daylight Time
Applications close: 26 Dec 2026 Eastern Standard Time

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