ZipRecruiter

Log In

1

Event Admin Assistant Jobs in Virginia (NOW HIRING)

Virginia Tech

Admin/Building Assistant

Blacksburg, VA

$15.75 - $21.25/hr

Admin/Building Assistant Apply now Back to search results Job no: 537559 Work type: Hourly Wage ... with event planning. The Administrative/Building Assistant serves as the Building Emergency ...

Virginia Tech

Special Events Assistant

Blacksburg, VA · On-site

$14 - $17.25/hr

Special Events Assistant Apply now Back to search results Job no: 537406 Work type: Staff Senior ... administrator and select group information, tracking event RSVPs, supporting annual PCI compliance ...

FORKIDS INC

Event Support Specialist

Chesapeake, VA · On-site

$21.63 - $28.84/hr

... and agency functions. * Assist with the negotiation and execution of event-related contracts ... Serve as backup support to the Office Administrator for entering Development Team purchase orders ...

IMTAS

Receptionist/Admin

Reston, VA · On-site

$17.75 - $21.50/hr

Maintain schedules, arrange meetings, events and appointments including providing reminders ... Undertake the tasks of receiving calls, take messages and routing correspondence * Assist with ...

FORKIDS INC

Event Support Specialist

Chesapeake, VA · On-site

$21.63 - $28.84/hr

... and agency functions. * Assist with the negotiation and execution of event-related contracts ... Serve as backup support to the Office Administrator for entering Development Team purchase orders ...

IMTAS

Receptionist/Admin

Reston, VA

$16.50 - $21.50/hr

... events and appointments includes providing reminders. Able to maintain multiple calendars for ... Assist with production of reports, presentations and briefs Maintains a positive disposition during ...

IMTAS

Receptionist/Admin

Reston, VA · On-site

$16.50 - $21.50/hr

Maintain (be familiar with) schedules, arrange meetings, events and appointments includes providing ... Undertake the tasks of receiving calls, take messages and routing correspondence * Assist with ...

previous pagenext page

Showing results 21-40

All JobsEvent Admin JobsEvent Admin Assistant JobsEvent Admin Assistant Jobs in Virginia

Event Admin Assistant information

What is an event admin assistant?

Event Admin Assistants are professionals who provide administrative and logistical support for events such as conferences, meetings, weddings, and corporate functions. Their duties typically include coordinating schedules, managing event documentation, communicating with vendors and guests, assisting with event setup, and handling on-site tasks during the event. They help ensure that events run smoothly by managing details, troubleshooting issues, and supporting the event planning team. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as an event admin assistant?

To thrive as an Event Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often requiring a high school diploma or associate degree. Familiarity with event management software, spreadsheets, scheduling tools, and CRM systems is typically expected. Excellent communication, multitasking abilities, and a proactive attitude help you manage logistics and support event teams effectively. These skills are crucial for ensuring seamless event operations, timely coordination, and a positive experience for attendees and stakeholders.

What are some common challenges faced by event admin assistants, and how can they be effectively managed?

Event Admin Assistants often juggle multiple tasks such as coordinating schedules, managing vendor communications, and handling last-minute changes. Common challenges include tight deadlines, shifting priorities, and unexpected logistical issues. To manage these effectively, strong organizational skills, clear communication, and flexibility are essential. Utilizing digital tools for scheduling and task tracking can also help maintain order and ensure nothing falls through the cracks. Building strong relationships with team members and vendors can make it easier to troubleshoot issues quickly when they arise.

What is the difference between Event Admin Assistant vs Event Coordinator?

AspectEvent Admin AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsRelevant experience; often a degree in hospitality, marketing, or related fields
Work EnvironmentOffice settings, event venues, administrative officesOn-site at events, planning meetings, and coordination sites
Employer & Industry UsageEvent planning companies, corporate event departments, venuesEvent planning firms, corporate clients, non-profits
Search & Comparison IntentLooking for administrative support roles in eventsSeeking roles with event planning and management responsibilities

The main difference is that an Event Admin Assistant provides administrative support, handling scheduling, correspondence, and logistics. An Event Coordinator takes on broader responsibilities, including planning, executing, and managing event details. Both roles are essential in the event industry but differ in scope and responsibilities.

Is being an event admin assistant a stressful job?

Event admin assistants often experience stress due to tight deadlines, multitasking, and managing multiple vendors or clients during events. The role requires strong organizational skills and the ability to handle unexpected issues quickly, which can contribute to a high-pressure environment.

What cities in Virginia are hiring for Event Admin Assistant jobs?

Cities in Virginia with the most Event Admin Assistant job openings:

Event Admin Assistant jobs near you

Admin/Building Assistant

Blacksburg, VA

Virginia Tech
Colleges, Universities, and Professional Schools • 5 - 10K employees
Learn more about Virginia Techexternal

$15.75 - $21.25/hr

Full-time, Part-time

Posted 7 days ago

Virginia Tech rating

7.6

Company rating: 7.6 out of 10

Based on 67 frontline employees who took The Breakroom Quiz

Job description

Admin/Building Assistant

Apply now Back to search results Job no: 537559
Work type: Hourly Wage/Part-Time
Senior management: College of Science
Department: Biological Sciences
Location: Blacksburg, Virginia
Categories: Administrative / Clerical

Job Description

The Administrative/Building Assistant serves as the first point of contact for visitors, students and professors in the Life Sciences 1 building. The selected candidate must have strong organizational, communication and interpersonal skills to work in a highly professional manner with a diverse group of students, faculty, staff and campus visitors, and must be able to interpret policies, make independent decisions and work effectively with individuals from all levels within the university. This position also receives and distributes mail and packages, processes FedEx shipments, handles key management and card access, conference room reservations, tracking and ordering supplies, and assists with event planning. The Administrative/Building Assistant serves as the Building Emergency Coordinator and should have an understanding of the fundamentals of emergency management.

Required Qualifications

Administrative support and customer service experience in an academic or professional office setting.

Experience with office equipment such as copier, fax, phone, and scanner.

Strong computer skills such as data entry, word processing and email.

Experience with software such as Microsoft Office.

Excellent communication skills and ability to interact respectfully and comfortably with all individuals in a diverse, multicultural environment.

Ability to safely, frequently, and independently move and handle items weighing up to 50 pounds.

Preferred Qualifications

Experience with biowaste autoclaving.

Experience with eye wash and emergency shower testing.

Experience analyzing and interpreting university policies and procedures.

Experience with large relational databases such as Hokiemart.

Experience with overlooking service contracts and repairs.

Pay Band

3

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

$17 - $20

Hours per week

30

Review Date

September 21, 2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance.  These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Dreama Price at dreama@vt.edu during regular business hours at least 10 business days prior to the event.

Advertised: September 4, 2026
Applications close:

Back to search results Apply now Refer a friend

What Virginia Tech employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Virginia Tech logo

About Virginia Tech

Sourced by ZipRecruiter

Virginia Tech, guided by its motto "Ut Prosim" (That I May Serve), embraces a hands-on, interdisciplinary approach to educate scholars as leaders and problem-solvers. As a comprehensive land-grant institution, it enriches the quality of life in Virginia and worldwide, fostering an inclusive community focused on knowledge, discovery, and creativity. With over 280 majors, the university serves a diverse student body of more than 36,000 across undergraduate, graduate, and professional programs. Virginia Tech's presence extends throughout Virginia, including campuses in Northern Virginia, Roanoke, Newport News, and Richmond, along with multiple Extension offices and research centers. As a prominent global research institution, it conducts over $500 million in research annually.

Industry

Colleges, universities, and professional schools

Company size

5,001 - 10,000 Employees

Headquarters location

Blacksburg, VA, US

Year founded

1872

Social media

FacebookTwitter

View All Virginia Tech Jobs

Apply