ZipRecruiter

Log In

1

Event Admin Assistant Jobs in California (NOW HIRING)

ETC Hotels

Catering Admin Assistant

Santa Monica, CA · On-site

Catering Sales Administrative Assistant Assist the Director & Associate Director of Catering Sales ... Create Catering Event Files for all events once contracts are completed by Sales Managers.

The Avra Group

EVENTS ADMINISTRATOR

Beverly Hills, CA · On-site

$23 - $25/hr

Events Administrator (also works as: Events Administrative Coordinator / Events Operations ... and production summaries * Assist event managers with timelines, internal checklists, and ...

BMO Financial Group

Sr. Admin Assistant

Newport Beach, CA · On-site

$43K - $75K/yr

Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting ...

The French Agency

Executive Admin Assistant

Norwalk, CA · On-site

$75K - $95K/yr

Executive Administrative Assistant Location: Norwalk, CA (Hybrid) Schedule: Full-Time | 3 Days In ... Coordinate leadership meetings, special projects, and executive events. * Collaborate across ...

BMO Financial Group

Sr. Admin Assistant

La Jolla, CA · On-site

$43K - $75K/yr

Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting ...

Cater2.me

People & Culture Admin Assistant

Los Angeles, CA · On-site

$20 - $25/hr

People & Culture Admin Assistant Food Services & Brand Experience (principally, Roaming Hunger ... Whether it's a party, a large corporate event, a lunch service, a festival, or anything in between ...

Cater2.me

People & Culture Admin Assistant

Los Angeles, CA · On-site

$20 - $25/hr

People & Culture Admin Assistant Food Services & Brand Experience (principally, Roaming Hunger ... Whether it's a party, a large corporate event, a lunch service, a festival, or anything in between ...

Bmo

Sr. Admin Assistant

San Jose, CA · On-site

$45K - $75K/yr

Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting ...

Bank of Montreal

Sr. Admin Assistant

City Of Industry, CA · On-site

$45K - $75K/yr

Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting ...

Cater2.me

People & Culture Admin Assistant

Los Angeles, CA · On-site

$20 - $25/hr

People & Culture Admin Assistant Food Services & Brand Experience (principally, Roaming Hunger ... Whether it's a party, a large corporate event, a lunch service, a festival, or anything in between ...

BMO Capital Markets

Sr. Admin Assistant

La Jolla, CA · On-site

$45K - $75K/yr

Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting ...

BMO Financial Group

Sr. Admin Assistant

San Jose, CA · On-site

$43K - $75K/yr

Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting ...

The French Agency

Executive Admin Assistant

Norwalk, CA · On-site

$75K - $95K/yr

Executive Administrative Assistant Location: Norwalk, CA (Hybrid) Schedule: Full-Time | 3 Days In ... Coordinate leadership meetings, special projects, and executive events. * Collaborate across ...

previous pagenext page

Showing results 21-40

All JobsEvent Admin JobsEvent Admin Assistant JobsEvent Admin Assistant Jobs in California

Event Admin Assistant information

What is an event admin assistant?

Event Admin Assistants are professionals who provide administrative and logistical support for events such as conferences, meetings, weddings, and corporate functions. Their duties typically include coordinating schedules, managing event documentation, communicating with vendors and guests, assisting with event setup, and handling on-site tasks during the event. They help ensure that events run smoothly by managing details, troubleshooting issues, and supporting the event planning team. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as an event admin assistant?

To thrive as an Event Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often requiring a high school diploma or associate degree. Familiarity with event management software, spreadsheets, scheduling tools, and CRM systems is typically expected. Excellent communication, multitasking abilities, and a proactive attitude help you manage logistics and support event teams effectively. These skills are crucial for ensuring seamless event operations, timely coordination, and a positive experience for attendees and stakeholders.

What are some common challenges faced by event admin assistants, and how can they be effectively managed?

Event Admin Assistants often juggle multiple tasks such as coordinating schedules, managing vendor communications, and handling last-minute changes. Common challenges include tight deadlines, shifting priorities, and unexpected logistical issues. To manage these effectively, strong organizational skills, clear communication, and flexibility are essential. Utilizing digital tools for scheduling and task tracking can also help maintain order and ensure nothing falls through the cracks. Building strong relationships with team members and vendors can make it easier to troubleshoot issues quickly when they arise.

What is the difference between Event Admin Assistant vs Event Coordinator?

AspectEvent Admin AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsRelevant experience; often a degree in hospitality, marketing, or related fields
Work EnvironmentOffice settings, event venues, administrative officesOn-site at events, planning meetings, and coordination sites
Employer & Industry UsageEvent planning companies, corporate event departments, venuesEvent planning firms, corporate clients, non-profits
Search & Comparison IntentLooking for administrative support roles in eventsSeeking roles with event planning and management responsibilities

The main difference is that an Event Admin Assistant provides administrative support, handling scheduling, correspondence, and logistics. An Event Coordinator takes on broader responsibilities, including planning, executing, and managing event details. Both roles are essential in the event industry but differ in scope and responsibilities.

Is being an event admin assistant a stressful job?

Event admin assistants often experience stress due to tight deadlines, multitasking, and managing multiple vendors or clients during events. The role requires strong organizational skills and the ability to handle unexpected issues quickly, which can contribute to a high-pressure environment.

What cities in California are hiring for Event Admin Assistant jobs?

Cities in California with the most Event Admin Assistant job openings:

Event Admin Assistant jobs near you

Admin Assistant - Business Department

Irvine, CA • On-site

JBA International
IT Services • 201 - 500 employees
Learn more about JBA Internationalexternal

$40K - $70K/yr

Other

Medical, Dental, Vision, Retirement

Re-posted 13 days ago

Job description

Administrative Assistant

We offer a collaborative work environment with many opportunities for career growth along with a variety of perks and benefits to support and enhance our team's experience. In addition to health and wellness benefits, we offer weekly lunches, monthly birthday celebrations, monthly in-office massages, and an employee recognition program. Our FUN Committee organizes small events every month, in addition to several larger events throughout the year including an Admin Day celebration, summer party, Harvest Lunch and Christmas Lunch. Our staff has the opportunity to take part in our profit-sharing matrix after their five-year anniversary. We recognize that our team is integral to our ability to provide exceptional work, so we work hard for our team.

Salary: $40,000 - $70,000 (dependent on experience)

We are a mid-sized law firm in Orange County that focuses on Business Planning, Estate Planning, Complex Income Tax Planning, Charitable Sector and Mergers & Acquisitions. We are seeking an Administrative Assistant to assist a Partner and an Attorney in our Business Department who specialize in representing closely held businesses by providing transactional business, real estate and tax services.

Responsibilities and duties include:

  • Communicating with clients.
  • Managing attorney's calendar, including scheduling and confirming meetings or phone calls.
  • Helping prepare documents for client meetings.
  • Assisting with document management.
  • Assisting attorneys with travel arrangements, billing entries, and expense reports.

Requirements:

  • Excellent verbal and written communication skills are a must
  • Strong word processing, organizational, time management, proofreading, attention to detail, and filing skills are essential
  • Proficient in Microsoft Word
  • College degree is preferred
  • Minimum 2 years of administrative experience in a law firm or office environment

Physical Requirements:

  • Frequent standing and walking
  • Sitting for up to four hours at a time
  • Bending and stooping as needed

Benefits:

  • 38-hour work week – ½ day Fridays
  • 8 medical plan options with employer-funded HSA
  • Dental and vision plans
  • 401(k) plan with significant employer matching
  • Great working environment
  • Orange County Register 2020 and 2021 Top Workplace

Apply