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Event Admin Assistant Jobs in California (NOW HIRING)

Snr Admin Assistant

Lake Forest, CA · On-site

$19 - $25.50/hr

About the job Snr Admin Assistant Snr Admin Assistant requires: * Bachelor's Degree from accredited ... Scheduling, coordinating and catering ordering for meetings, events and other similar activities

Admin Assistant

La Jolla, CA · On-site

$25 - $26/hr

Job Category Admin / Secretary Location La Jolla, CA Salary Range $25.00 - $26.00 Overview: A ... Provide support for company events and internal activities * Support expatriates (including ...

Admin Assistant

Calabasas, CA · On-site

$19 - $25.50/hr

Prepare and coordinate on and off-site meetings and events, including hotel arrangements, catering ... GOOGLE SUITE EXCELLENT COMMUNICATION SKILLS ADMIN ASSISTANT

Admin Assistant

Calabasas, CA · On-site

$19 - $25.50/hr

Prepare and coordinate on and off-site meetings and events, including hotel arrangements, catering ... GOOGLE SUITE EXCELLENT COMMUNICATION SKILLS ADMIN ASSISTANT

Admin Assistant

Hollister, CA · On-site

$25 - $40/hr

Administrative Assistant & Site Coordinator Hollister, CA (Onsite) $25.00 - $40.00/hour Are you the ... Coordinate office operations, schedules, meetings, events, and site logistics. * Help ensure ...

Admin Assistant

Hollister, CA · On-site

$25 - $40/hr

Administrative Assistant & Site Coordinator Hollister, CA (Onsite) $25.00 - $40.00/hour Are you the ... Coordinate office operations, schedules, meetings, events, and site logistics. * Help ensure ...

Admin Assistant

Los Angeles, CA · On-site

$19.50 - $26.25/hr

... team events. • Coordinate onboarding logistics for new employees, including equipment and account setup. • Assist with developing and maintaining administrative processes and procedures. • ...

Admin Assistant

Los Angeles, CA · On-site

$65K - $75K/yr

... team events. • Coordinate onboarding logistics for new employees, including equipment and account setup. • Assist with developing and maintaining administrative processes and procedures. • ...

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Admin Assistant

Folsom, CA · On-site

$18 - $23/hr

Our administrative assistants will be given projects to work on alongside heads of different ... Planning events * HR department assistance * Answer phones * Office ordering and inventory Please ...

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Admin Assistant Receptionist

Rocklin, CA · On-site

$21 - $23.50/hr

We are seeking an Admin Executive Assistant to provide comprehensive administrative and operational ... Coordinate prospecting events and agendas. * Ensuring the partner's workspace is organized and ...

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Admin Assistant Receptionist

Rocklin, CA · On-site

$21 - $23.50/hr

We are seeking an Admin Executive Assistant to provide comprehensive administrative and operational ... Coordinate prospecting events and agendas. * Ensuring the partner's workspace is organized and ...

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Event Admin Assistant information

What is an event admin assistant?

Event Admin Assistants are professionals who provide administrative and logistical support for events such as conferences, meetings, weddings, and corporate functions. Their duties typically include coordinating schedules, managing event documentation, communicating with vendors and guests, assisting with event setup, and handling on-site tasks during the event. They help ensure that events run smoothly by managing details, troubleshooting issues, and supporting the event planning team. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as an event admin assistant?

To thrive as an Event Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often requiring a high school diploma or associate degree. Familiarity with event management software, spreadsheets, scheduling tools, and CRM systems is typically expected. Excellent communication, multitasking abilities, and a proactive attitude help you manage logistics and support event teams effectively. These skills are crucial for ensuring seamless event operations, timely coordination, and a positive experience for attendees and stakeholders.

What are some common challenges faced by event admin assistants, and how can they be effectively managed?

Event Admin Assistants often juggle multiple tasks such as coordinating schedules, managing vendor communications, and handling last-minute changes. Common challenges include tight deadlines, shifting priorities, and unexpected logistical issues. To manage these effectively, strong organizational skills, clear communication, and flexibility are essential. Utilizing digital tools for scheduling and task tracking can also help maintain order and ensure nothing falls through the cracks. Building strong relationships with team members and vendors can make it easier to troubleshoot issues quickly when they arise.

What is the difference between Event Admin Assistant vs Event Coordinator?

AspectEvent Admin AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsRelevant experience; often a degree in hospitality, marketing, or related fields
Work EnvironmentOffice settings, event venues, administrative officesOn-site at events, planning meetings, and coordination sites
Employer & Industry UsageEvent planning companies, corporate event departments, venuesEvent planning firms, corporate clients, non-profits
Search & Comparison IntentLooking for administrative support roles in eventsSeeking roles with event planning and management responsibilities

The main difference is that an Event Admin Assistant provides administrative support, handling scheduling, correspondence, and logistics. An Event Coordinator takes on broader responsibilities, including planning, executing, and managing event details. Both roles are essential in the event industry but differ in scope and responsibilities.

Is being an event admin assistant a stressful job?

Event admin assistants often experience stress due to tight deadlines, multitasking, and managing multiple vendors or clients during events. The role requires strong organizational skills and the ability to handle unexpected issues quickly, which can contribute to a high-pressure environment.

What cities in California are hiring for Event Admin Assistant jobs?

Cities in California with the most Event Admin Assistant job openings:

Snr Admin Assistant

Lake Forest, CA • On-site

Global Channel Management
Recruiting and Staffing Services • 11 - 50 employees

$19 - $25.50/hr

Other

Re-posted 6 days ago


Job description

About the job Snr Admin Assistant
Snr Admin Assistant requires:

  • Bachelor's Degree from accredited institution
  • 3-5 years of administrative experience
  • Exceptional customer service skills
  • Excellent interpersonal and communication skills (written and verbal)
  • Ability to handle multiple tasks, projects with competing priorities and tight deadlines
  • Strong organizational skills and attention to detail
  • Strong adaptability, flexibility and resourcefulness while maintaining a professional attitude
  • Must be a team player
  • Proficient in Microsoft Office (Word, Powerpoint, Excel)
  • Tech Savvy
  • Must be able to lift 50 pounds
Duties:
Ensure proper maintenance and usage of all equipment and supplies, utilize print device
  • Process all outgoing pre-stamped personal USPS and business FedEx packages
  • Coordinate audio-visual equipment and prepare facility for meeting (including Skype, WebEx, teleconference and VTC)
  • Scheduling, coordinating and catering ordering for meetings, events and other similar activities
  • Assisting with administrative management, directory maintenance, logistics, equipment and storage

Global Channel Management logo

About Global Channel Management

Sourced by ZipRecruiter

Global Channel Management is a technology company that specializes in various types of recruiting and staff augmentation. Global Channel Management understands the challenges companies face when it comes to the skills and experience needed to fill the void of the day to day function. Organizations need to reduce training and labor costs but at the same time requiring the best talent for the job. GCM's Ownership and Management teams have extensive Staffing, Recruiting, HR and Executive Leadership knowledge, Experience and Expertise. Our Understanding and Commitment to our Client's Satisfaction are key reasons GCM has been successful in establishing long term relationships.

Industry

Recruiting and staffing services

Company size

11 - 50 Employees

Headquarters location

Austell, GA, US

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