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Estate Manager Jobs in Portland, ME (NOW HIRING)

Jobot

Senior Commercial Real Estate Attorney

Portland, ME · Hybrid

$140K - $240K/yr

The firm is primarily seeking a talented real estate attorney who can integrate into the existing group, independently manage complex matters, provide exceptional client service, and contribute to ...

Picht & Sons Real Estate

Property Manager

Portland, ME

$85K - $125K/yr

Previous property management, real estate, leasing, or residential housing experience is preferred. * Strong communication and follow-up skills. * Someone comfortable making decisions and taking ...

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Avesta

Real Estate Development Officer

Portland, ME · On-site

$73K - $100K/yr

Enjoy managing multifaceted projects from vision to reality * Bring strong skills in real estate finance, underwriting, and problem-solving * Thrive in a collaborative environment with multiple ...

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All JobsEstate JobsEstate Manager JobsEstate Manager Jobs in Portland, ME

Estate Manager information

See Portland, ME salary details

$11.4K

$92.8K

$163.4K

How much do estate manager jobs pay per year?

As of Aug 30, 2026, the average yearly pay for estate manager in Portland, ME is $92,764.00, according to ZipRecruiter salary data. Most workers in this role earn between $68,000.00 and $106,900.00 per year, depending on experience, location, and employer.

What does an estate manager do?

An Estate Manager is responsible for overseeing the daily operations and management of a private estate or large property. Their duties typically include supervising staff, managing budgets, coordinating maintenance and repairs, organizing events, and ensuring the security of the property. Estate Managers also handle vendor relationships and may assist with household administration or personal requests from the property owners. Their main goal is to ensure the smooth and efficient running of the estate.

What does an estate manager do?

As an estate manager, your job is to provide management of a household for its owner. This includes overseeing all other staff, ensuring the owner's activities remain as private as they desire, and creating a plan to ensure the upkeep of the property. Estate managers often have significant authority to make decisions for the property, including hiring and firing contractors, ordering landscaping, and managing security. Your daily duties vary based on the estate. Some estates have extensive grounds and require more tending, while others have unique buildings, golf courses, vineyards, or even private airports that need supervision. Regardless of the details of the estate, you must be adaptable and responsive to the desires of the owner.

What are the key skills and qualifications needed to thrive as an estate manager, and why are they important?

To thrive as an Estate Manager, you need strong organizational skills, property management expertise, and experience in hospitality or facilities management, often supported by a relevant degree or certification. Familiarity with property management software, budgeting tools, and basic maintenance systems is typically required. Exceptional communication, discretion, and leadership abilities are vital for managing staff and liaising with property owners. These skills ensure smooth estate operations, high standards of service, and the protection of valuable assets.

What are some common challenges estate managers face when overseeing multiple properties, and how can they address them?

Estate Managers often juggle the complexities of managing several properties, each with unique maintenance needs, staff, and budgets. Coordinating schedules, ensuring consistent quality across all locations, and communicating effectively with various vendors and household staff can be challenging. To address these issues, successful Estate Managers use robust organizational tools, delegate tasks appropriately, and foster clear communication channels among teams. Regular site visits and proactive maintenance planning also help prevent issues from escalating.

What is the difference between Estate Manager vs Property Manager?

AspectEstate ManagerProperty Manager
CredentialsOften requires estate management certifications, hospitality or business degreesReal estate licenses or property management certifications
Work EnvironmentManages luxury estates, private residences, or large propertiesManages rental properties, commercial buildings, or residential complexes
Employer & IndustryPrivate estate owners, luxury property firmsReal estate agencies, property management companies
Search & Comparison IntentUnderstanding roles in luxury estate managementManaging rental properties or commercial spaces

While both roles involve overseeing properties, an Estate Manager typically manages luxury estates and private residences, focusing on high-end client needs. A Property Manager generally handles rental properties or commercial spaces, focusing on leasing, maintenance, and tenant relations. The roles overlap in property oversight but differ in scope, environment, and client base.

How much do estate managers make in the US?

Estate managers in the US typically earn between $50,000 and $120,000 annually, with the median salary around $75,000. Compensation varies based on the size of the estate, level of responsibility, and experience, and may include benefits such as housing allowances or bonuses.
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For Estate Manager jobs in Portland, ME, the most frequently searched job titles are:

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The top searched job categories for Estate Manager jobs in Portland, ME are:

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Estate Manager jobs near you
Infographic showing various Estate Manager job openings in Portland, ME as of August 2026, with employment types broken down into 83% Full Time, 15% Part Time, 1% Temporary, and 1% Contract. Highlights an 79% Physical, 2% Hybrid, and 19% Remote job distribution, with an average salary of $92,764 per year, or $44.6 per hour.

Trust and Estate Manager

The Swanson Group LLC

Westbrook, ME • On-site

$90 - $150/hr

Other

Medical, Dental, Life, Retirement, PTO

Posted 15 days ago

Job description

Trust & Estate Manager

At The Swanson Group, Your Trusted Accountant, we're not your average accounting firm. We're a collaborative crew of CPAs and tax planners who genuinely enjoy solving tax puzzles. To us, every tax return is a challenge worth mastering and we find joy in untangling last year's messes, strengthening small businesses, and uncovering tax savings along the way.

As Westbrook's largest full-service tax, accounting, and consulting firm, we're proud to be a Next Generation Accounting Firm. That means we focus on relationships over transactions, strategic guidance over cookie-cutter forms. We offer forward-thinking counsel to help small businesses grow, while also delivering excellent traditional tax prep services.

Led by a self-made, female entrepreneur, our team blends decades of expertise with fresh perspectives. We're casual, collaborative, and serious about delivering top-tier service without sacrificing fun or flexibility.

We're searching for an ambitious and growth-minded Trust & Estate Manager to join our team in a high-impact role serving individuals, families, trusts, and estates.

This is an excellent opportunity for someone who enjoys working closely with clients, navigating complex trust and estate matters, and becoming a trusted advisor to families through important financial and life transitions. You'll have the opportunity to take ownership of client relationships, mentor team members, and continue developing your expertise without the pressure of bringing in new business.

You'll join a firm that respects your time and invests in your development, offering exceptional flexibility, meaningful client work, and a collaborative team environment.

What You'll Do

As a Trust & Estate Manager, you'll play a key role in managing our trust, estate, gift, and high-net-worth individual client relationships. Responsibilities will include:

  • Manage and review trust, estate, gift, and individual income tax returns, including Forms 1041, 706, 709, and complex 1040s.
  • Oversee trust and estate engagements from planning through preparation, review, and completion.
  • Work directly with high-net-worth individuals, families, fiduciaries, executors, trustees, attorneys, and financial advisors.
  • Assist clients with estate and gift tax planning, trust taxation, wealth transfer strategies, and related compliance matters.
  • Research complex trust and estate tax issues and provide practical recommendations to clients.
  • Identify planning opportunities and proactively advise clients on potential tax implications.
  • Review work prepared by staff and provide technical guidance and feedback.
  • Supervise, mentor, and develop associates and senior-level team members.
  • Stay current on changes to federal and state trust, estate, and gift tax laws and help educate the broader team.
  • Build long-term client relationships by serving as a responsive and knowledgeable point of contact.
  • Collaborate with partners and other professionals across the firm to deliver comprehensive solutions.
What You'll Bring

You'll be a strong fit for this role if you:

  • Have significant experience in trust, estate, gift, and high-net-worth individual taxation, ideally within a public accounting or professional services environment.
  • Have hands-on experience preparing and reviewing Forms 1041, 706, 709, and complex 1040 returns.
  • Understand estate and gift tax planning concepts and enjoy solving complex client issues.
  • Have experience supervising, reviewing, and mentoring staff.
  • Stay current on evolving tax laws and enjoy sharing your knowledge with others.
  • Are comfortable communicating directly with high-net-worth clients and their professional advisors.
  • Excel in a collaborative, team-driven environment.
  • Build and maintain strong, lasting client relationships.
  • Are looking for an opportunity to continue growing into a senior leadership role within a firm.
  • Are excited about the opportunity to live and work in coastal Maine, just minutes from Portland's vibrant restaurant and cultural scene. Our newly renovated, dog-friendly office is located on Main Street in Westbrook, across from the Presumpscot River.
Compensation & Growth

We believe your compensation and career should grow alongside your impact.

  • No business development requirement -- we have plenty of existing work and will match your client responsibilities to your interests, experience, and capacity.
  • Opportunity to manage a meaningful portfolio of trust, estate, and high-net-worth client relationships.
  • Competitive base compensation based on experience.
  • Long-term advancement opportunities as the firm continues to grow.
  • Our goal is to become an ESOP by December 31, 2030, creating an exciting opportunity for employees to participate in the firm's long-term success.
Outstanding Benefits
  • Unlimited PTO
  • Make-your-own-schedule flexibility
  • 401(k) with 3% match
  • Health and dental insurance
  • Short- and long-term disability coverage
  • Group life insurance
  • Ongoing training and professional development
Come Grow With Us

If you enjoy helping families navigate complex trust and estate matters and want to build your career with a firm that values both your expertise and your time, we'd love to meet you.

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