Entry Level Remote Administrative Assistant Jobs in Portland, OR

Job Title: Legal Coordinator

Group/Team: Group Operations/ Legal

Reports to: SVP, Legal

Location: Remote

Employment Type: FT, Salary, Non- Exempt

Travel Requirements: 5% 

WHO WE ARE 

THE OPUS GROUP

The Opus Group represents a shared services model that provides administrative support to our “house of brands.” Our house of brands includes Opus, MAS and Verve. Our structure provides scalable and efficient administrative services and support that adds fuel to the growth of our brands. Operating independently, each brand serves its own clients with purposeful services and solutions.

WHAT WE ARE LOOKING FOR

You have an interest in the legal field and want a unique opportunity to establish yourself within a thriving company. You understand that flawless execution is the expectation and continuously challenge your own experiences to find creative and unique solutions.

As a Legal Coordinator you will join an in-house team focused on contracts, corporate governance and compliance, which will give the right person a chance to hone their skills in process management contracts and corporate legal affairs.

YOU SHOULD HAVE

• Minimum of 2 years’ experience as an administrative assistant or coordinator preferred
• Experience in a law firm or corporate legal setting preferred
• High degree of computer literacy with proficiency in Microsoft Word, Excel, Adobe Acrobat, Google Docs and contract management software
• Superior attention to detail memory and written communication skills
• Ability to follow instructions (at the bottom of your resume please list your favorite color) and ask clarifying questions where necessary
• Ability to understand follow and drive compliance of processes and procedures
• Ability to work efficiently in a fast-paced environment
• Ability to multi-task and prioritize tasks as they come in

ESSENTIAL RESPONSIBILITIES

• Manage day-to-day workflow for the Legal team through our contract management system, ticketing system and email proxy
• Oversee contract process for statements of work through coordination with legal account management and finance teams
• Manage and organize corporate records and files
• Data entry and clean up in supplier and contract management systems
• Assist Legal team in compliance tasks as needed
• Perform other research and administrative tasks as needed
• Deliver superior customer service to all contacts both internal and external

SUPERVISORY RESPONSIBILITIES

None

COMPETENCIES

• Time management skills
• Task/project management
• Interpersonal communication
• Professional written & verbal communication
• Attention to detail
• Process driven
• Communication skills

WHAT YOU CAN EXPECT IN RETURN

• Full time position
• Opportunities for growth and development
• Health & dental Insurance (choice of plans)
• 100% employer paid short-term disability and life insurance
• Opportunity to elect additional life insurance and LTD insurance at employee expense
• Paid parental leave
• Opportunity to contribute pre-tax dollars to flexible spending accounts
• 401(K) with employer match
• Flexibility in work schedules
• Generous paid time off 

HOW WE’LL TAKE CARE OF YOU

Our job titles may span more than one career level. The starting salary for this role is between $50,000-52,000. Our salary ranges are based on third-party national average market compensation analysis. The actual salary is dependent upon many factors, such as: training, transferable skills, work experience, business needs, and market demands. The salary range is subject to change and may be modified in the future.

NOT SURE IF YOU SHOULD APPLY?

Studies show that those identifying as under-represented individuals might have talked themselves out of applying at this point. Don’t worry about checking every single box. At The Opus Group, we are dedicated to building a diverse, inclusive, and authentic team – so if you’re excited about this role, but your past experience doesn’t align perfectly with every single qualification in this job description, we encourage you to apply anyway. You may just be the right candidate for this role or we may have other roles that better align with your skillset.

Physical Requirements:

Individuals will be required to sit for the majority of the day and will be required to stand as needed. May require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday. Proper lifting techniques required.  Individuals will be required to travel via airplane, train, taxi, car and/or other means of transportation as needed.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

OTHER DUTIES AND ACKNOWLEDGEMENT

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee/ candidate a general sense of the responsibilities and expectations of the position. Duties, responsibilities, and activities may change at any time with or without notice. This does not create an employment contract, implied or otherwise, other than an "at will" relationship. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Opus Agency does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.