Entry Level Paralegal Jobs in Rutherford, NJ (NOW HIRING)

We are a downtown boutique immigration law firm currently implementing new case management software and we are looking for a tech savvy paralegal who will be integral to the implementation process. We are looking for someone who is interested in learning immigration law and becoming an immigration paralegal as we believe it is important for the person who is assisting with the technology part of the process, to also be versed in the way our firm processes immigration cases.

We are looking for recent graduates who are ready to work full-time in our downtown loft-like Manhattan offices. Prior experience with legal case management software (e.g., Clio, CASEpeer, Litify, MyCase, LawRuler, FileVine) is a plus, although no prior immigration experience is required. Experience with any productivity software is also beneficial.

Our portfolio of clients include technology companies, financial services firms, world renowned advertising and design agencies, media and entertainment firms, luxury fashion labels, high-end hotels and restaurants as well individuals working in those industries.

About you :

You are intellectually curious, conscientious, and friendly. You enjoy problem solving and have a passion for technology and innovation. With a keen interest in learning new things, you love researching and finding answers to questions, paying close attention to detail to ensure precision and accuracy. You have strong written communication skills and are tech-savvy, with experience managing contact lists, client outreach emails, and calendars. Project management is something you enjoy, and you're highly organized, proactive, and take initiative. You have a solid understanding of Microsoft Office applications and enjoy staying up to date on new technology and software. Prior experience with data entry and legal case management software are a plus, as it enhances your ability to efficiently manage client information and support legal processes. You are also happy to take on non-legal tasks, such as filing, photocopying, scanning, scheduling, and greeting clients when necessary. You value diverse backgrounds and perspectives and are passionate about helping individuals pursue their dreams of living and working in the United States.

Preferred Skills and Experience :

Experience with data entry and law firm case management systems is highly valued, along with a proven ability to create and refine processes through technology-driven solutions. Digital design skills and web savvy are a bonus. While prior experience in immigration law or a law office is helpful, it is not required. Previous customer service experience is also beneficial. The role requires strong critical thinking and English writing skills, flexibility with hours, and the ability to collaborate effectively with colleagues. Precision and accuracy in task completion are essential, as well as fluency with technology and the ability to leverage case management systems to enhance workflow efficiency.

Paralegal responsibilities will include :

Research and writing, communicating with clients, data entry of forms, maintaining data in case management software, booking visa appointments, preparing other legal documents for review by senior paralegals and attorneys.

Specific duties involve case management, client communication, and visa application filings:

• Manage and organize client case files using Clio, ensuring efficient tracking and accurate documentation throughout the visa application (E-3, H-1B, TN, amongst other categories) process.

• Prepare consult summaries and assist with the client intake process, ensuring clarity, accuracy, and adherence to firm guidelines.

• Draft supporting documents and other materials as part of a complete visa packet for clients' visa applications.

• Coordinate client communications through Gmail/Clio, handling inquiries, requesting documents, providing updates on case status.

• Assist with gathering and verifying client documents and information, ensuring timely submission for clients’ visa applications.

• Provide administrative support to attorneys by tracking case deadlines, managing documentation, and assisting with the preparation of filings for government agencies.

• Leverage technology to streamline case management processes, ensuring efficient workflows and effective collaboration across the team.

Application process:

Please send a cover email explaining why you are interested in this position, and why you think you might be a good fit. Please attach your resume and tell us your top 3 favorite foods and why to: jobs@cammisamarkel.com. Use the subject line: Entry Level Paralegal / Legal Administration Assistant – [Your Name]. To show us you’re paying attention, include also in the subject line of the email your answer to this question “What Australian actress got Oscar nominated and won a Golden Globe for playing a New York conductor in Tár?” ?