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Entry Level Medical Secretary Jobs in California

Latham & Watkins LLP

Legal Secretary

Redwood City, CA · Hybrid

$85K - $100K/yr

Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources ... S. employment laws. #EntryLevel #LI-MN1 #WayUp USD $85,000.00 - USD $100,000.00 /Yr.

Latham & Watkins LLP

Legal Secretary

Redwood City, CA · Hybrid

$85K - $100K/yr

Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources ... S. employment laws. #EntryLevel #LI-MN1 #WayUp Pay RangeUSD $85,000.00 - USD $100,000.00 /Yr.

Latham & Watkins LLP

Legal Secretary

Redwood City, CA · On-site

$85K/yr

Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources ... S. employment laws. #EntryLevel #LI-MN1 #WayUp Pay Range USD $85,000.00 - USD $100,000.00 /Yr.

Latham & Watkins LLP

Legal Secretary

San Francisco, CA · Hybrid

$80K - $100K/yr

Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources ... S. employment laws. #EntryLevel #WayUp #LI-KC2 Pay RangeUSD $80,000.00 - USD $100,000.00 /Yr.

Latham & Watkins LLP

Legal Secretary

San Francisco, CA · Hybrid

$80K - $100K/yr

Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources ... S. employment laws. #EntryLevel #WayUp #LI-KC2 USD $80,000.00 - USD $100,000.00 /Yr.

Latham & Watkins LLP

Legal Secretary

San Francisco, CA · On-site

$80K/yr

Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources ... S. employment laws. #EntryLevel #WayUp #LI-KC2 Pay Range USD $80,000.00 - USD $100,000.00 /Yr.

Maersk

Office General

Hesperia, CA · On-site

$18 - $23.75/hr

General Administration comprises general office administration & secretarial support roles, such as ... Jobs may range from highly supervised entry-level workers, technicians, and administrative staff to ...

Maersk

Office General

Hesperia, CA · On-site

$18 - $23.75/hr

General Administration comprises general office administration & secretarial support roles, such as ... Jobs may range from highly supervised entry-level workers, technicians, and administrative staff to ...

State Farm

Legal Administrative Support

Glendale, CA · Hybrid

This is an excellent entry level opportunity in a legal environment and provides diversity of work ... Accurate typing skills * Knowledge of legal and medical terminology, local and state rules ...

American Career College

MA Instructor, Adjunct

Anaheim, CA · On-site

$25.95 - $35.04/hr

... Medical Assistant. You will make an impact by: * Delivering class instruction according to an ... Secretary of Education or the Council for Higher Education Accreditation (CHEA) in the specialty ...

American Career College

American Career College

Anaheim, CA · On-site

$25.95 - $35.04/hr

... Medical Assistant. You will make an impact by: * Delivering class instruction according to an ... Secretary of Education or the Council for Higher Education Accreditation (CHEA) in the specialty ...

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All JobsMedical Secretary JobsEntry Level Medical Secretary JobsEntry Level Medical Secretary Jobs in California

Entry Level Medical Secretary information

What is an entry level medical secretary?

Entry level medical secretaries are administrative professionals who work in healthcare settings, such as hospitals, clinics, or private practices, to support medical staff and ensure smooth office operations. Their duties often include scheduling appointments, answering phones, maintaining patient records, and handling billing or insurance paperwork. As entry-level positions, these roles typically require strong organizational and communication skills, basic computer proficiency, and may only need a high school diploma or equivalent, though some employers prefer candidates with specialized training or certification. Medical secretaries play a crucial role in creating a welcoming environment for patients and helping healthcare providers manage their administrative workload.

What are the key skills and qualifications needed to thrive as an entry level medical secretary?

To thrive as an Entry Level Medical Secretary, you need strong organizational abilities, attention to detail, and basic knowledge of medical terminology, typically supported by a high school diploma or equivalent. Familiarity with electronic health record (EHR) systems, scheduling software, and office productivity tools like Microsoft Office is commonly required. Excellent communication, interpersonal skills, and a professional demeanor help in interacting with patients and healthcare staff. These skills and qualities are crucial for ensuring accurate record-keeping, efficient office operations, and positive patient experiences.

What are some common challenges faced by entry level medical secretaries, and how can they be managed?

Entry level medical secretaries often encounter challenges such as learning to manage a high volume of patient inquiries, handling sensitive medical information, and adapting to different electronic health record (EHR) systems. Balancing multiple tasks while maintaining accuracy and professionalism is key. New hires can manage these challenges by asking questions, seeking mentorship from experienced colleagues, and taking advantage of any on-the-job training or resources provided by the healthcare facility.

What is the difference between Entry Level Medical Secretary vs Medical Administrative Assistant?

AspectEntry Level Medical SecretaryMedical Administrative Assistant
CredentialsHigh school diploma or equivalent; certification optionalHigh school diploma; certification optional
Work EnvironmentClinics, hospitals, healthcare officesClinics, hospitals, healthcare offices
Job DutiesScheduling, patient records, phone communicationScheduling, billing, patient records, administrative tasks
Employer UsageHealthcare providers, clinics, hospitalsHealthcare facilities, clinics, hospitals

Both roles involve administrative tasks in healthcare settings, but Medical Administrative Assistants often handle additional billing and insurance responsibilities. Entry Level Medical Secretaries focus more on scheduling and patient communication. The roles are similar in work environment and required credentials, making them closely related options for healthcare administrative careers.

What do I need to become an entry level medical secretary?

To become an entry-level medical secretary, candidates typically need a high school diploma or equivalent, strong organizational and communication skills, and proficiency with office software like Microsoft Office. Some employers may prefer or require familiarity with medical terminology and basic knowledge of electronic health records (EHR) systems.

What are the most commonly searched types of Medical Secretary jobs in California?

The most popular types of Medical Secretary jobs in California are:

What cities in California are hiring for Entry Level Medical Secretary jobs?

Cities in California with the most Entry Level Medical Secretary job openings:

Entry Level Medical Secretary jobs near you
Infographic showing various Entry Level Medical Secretary job openings in California as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 18% Part Time, and 7% Contract. Highlights an 87% Physical, 1% Hybrid, and 12% Remote job distribution.

Legal Secretary

Latham & Watkins LLP

Redwood City, CA • Hybrid

$85K - $100K/yr

Full-time

Medical, Life, Retirement, PTO

Posted 6 days ago

Latham & Watkins rating

8.5

Company rating: 8.5 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

13th of 34 rated law firms

Job description

Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.


The Legal Secretary is an integral part of Latham’s Attorney Support team. This role will be responsible for directly assisting an assigned group of local attorneys in addition to providing global team support with a variety of administrative responsibilities, while assisting lawyers with client intake tasks such as processing conflicts of interest and new business intake forms. This role will be located in our Silicon Valley office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.


Other key responsibilities include:

  • Monitoring lawyer time entries for compliance with firm standards, while proactively editing entries, and alerting attorneys of any non-compliance
  • Generating, editing, and posting client invoices ensuring firm and client defined standards (Outside Counsel Guidelines) are met, while working with assigned lawyers to regularly manage their billing inventory, as applicable
  • Gathering and working to the preferences of assigned attorneys in order to execute tasks such as expense reimbursement, calendaring and scheduling, document management/edits, and travel arrangements
  • Preserving the confidentiality of firm and client protected information
  • Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains 

We’d love to hear from you if you:

  • Display professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm
  • Possess the initiative to work both independently and in a team environment with a customer service focus
  • Demonstrate the ability to multi-task and adapt to continuously evolving technology platforms

And have:

  • A high school diploma or equivalent; preferably a Bachelor’s degree or equivalent 
  • A minimum of three (3) years of relevant experience in a legal or professional services environment, preferably

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

  • Healthcare, life and disability insurance
  • A generous 401k plan
  • At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
  • Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
  • Professional development programs
  • Employee discounts
  • Affinity groups, networks, and coalitions for lawyers and staff

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.


Please click here to review your rights under U.S. employment laws. #EntryLevel #LI-MN1 #WayUp


USD $85,000.00 - USD $100,000.00 /Yr.

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