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Entry Level Medical Office Assistant Jobs (NOW HIRING)

RUBICON HEALTHCARE INC

Be Seen First

Medical Office Assistant

Carbondale, IL · On-site

$18 - $20/hr

Medical Office Assistant (Part-Time) Rubicon Healthcare is seeking a dependable, compassionate, and motivated Medical Office Assistant to join our growing primary care team. No certification is ...

Leona Odemena

Medical Office Assistant

Cambridge, MD · On-site

$15.50 - $16.50/hr

As a Medical Office Assistant you will be responsible for providing administrative and medical support to ensure efficient operation of the medical office. You will support the doctor and patients ...

Alfredo Garcia MD

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Medical Office Assistant

Harlingen, TX · On-site

$9.50 - $10.50/hr

Solo practice doctor office needs medical office assistant , Responsible for daily operations, Electronical medical record experience is mandatory. Monday to Friday (half day on Fridays ) .

One GI, LLC

Medical Office Assistant

Murfreesboro, TN

$33K - $40K/yr

Medical Office Assistant Location: 1115 Dow Street, Suite B, Murfreesboro, TN Employment Type: Full-Time Travel Required: Yes - Must be willing and able to travel to various clinic locations as ...

New

One GI

Medical Office Assistant

Murfreesboro, TN · On-site

$33K - $40K/yr

Medical Office Assistant Location: 1115 Dow Street, Suite B, Murfreesboro, TN Employment Type: Full-Time Travel Required: Yes - Must be willing and able to travel to various clinic locations as ...

New

Leona Odemena

Medical Office Assistant

Cambridge, MD · On-site

$15.50 - $16.50/hr

As a Medical Office Assistant you will be responsible for providing administrative and medical support to ensure efficient operation of the medical office. You will support the doctor and patients ...

Excel Gens

MEDICAL OFFICE ASSISTANT

Manhattan, NY · On-site

$39K - $48K/yr

Medical Office Assistant The Medical Office Assistant offers clinical and medical office support to physicians and surgeons. Assists in patient care and administrative duties necessary to deliver ...

New

Catholic Health

Medical Office Assistant

Manhattan, NY · On-site

$25.86 - $29.74/hr

Overview Medical Office Assistant Catholic Health Physician Practices Catholic Health is seeking a friendly and detail-oriented Medical Office Assistant to join our collaborative care team. This ...

Catholic Health

Medical Office Assistant

Manhattan, NY

$25.86 - $29.74/hr

Overview Medical Office Assistant Catholic Health Physician Practices Catholic Health is seeking a friendly and detail-oriented Medical Office Assistant to join our collaborative care team. This ...

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Entry Level Medical Office Assistant information

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$26K

$40.3K

$52.5K

How much do entry level medical office assistant jobs pay per year?

As of Aug 14, 2026, the average yearly pay for entry level medical office assistant in the United States is $40,284.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,000.00 and $44,000.00 per year, depending on experience, location, and employer.

What is the difference between Entry Level Medical Office Assistant vs Medical Receptionist?

AspectEntry Level Medical Office AssistantMedical Receptionist
CredentialsHigh school diploma, certification preferredHigh school diploma, certification optional
Work EnvironmentClinics, hospitals, healthcare officesMedical offices, clinics, hospitals
Job DutiesAdministrative tasks, patient intake, data entryGreeting patients, scheduling, phone management
Common Search IntentEntry level healthcare admin rolesFront desk medical jobs

While both roles involve administrative tasks in healthcare settings, an Entry Level Medical Office Assistant typically handles a broader range of duties including data entry and patient support, whereas a Medical Receptionist mainly focuses on greeting patients and scheduling appointments. Both positions require similar credentials and are found in similar environments, but the Medical Office Assistant often has more responsibilities related to clinical support.

What are the key skills and qualifications needed to thrive as an entry level medical office assistant?

To thrive as an Entry Level Medical Office Assistant, you need basic knowledge of medical terminology, administrative procedures, and typically a high school diploma or equivalent, with some employers preferring a medical office assistant certificate. Familiarity with electronic health records (EHR) systems, scheduling software, and standard office equipment is commonly required. Attention to detail, strong organizational skills, and excellent interpersonal communication help you manage sensitive information and interact with patients and staff effectively. These skills and qualities are important because they ensure smooth office operations, accurate record-keeping, and a positive experience for patients and healthcare providers.

How do I become an entry level medical office assistant?

To become an entry-level medical office assistant, candidates typically need a high school diploma or equivalent and may pursue a postsecondary certificate or diploma in medical assisting. Relevant skills include knowledge of medical terminology, basic computer skills, and familiarity with electronic health records; certification such as the Certified Medical Administrative Assistant (CMAA) can enhance job prospects.

Is it worth becoming an entry level medical office assistant?

An entry level medical office assistant role provides foundational healthcare experience, administrative skills, and exposure to medical environments. It often requires basic computer skills and may lead to advancement opportunities in healthcare administration or specialized medical roles.

What is an entry level medical office assistant?

Entry level medical office assistants are professionals who provide administrative and clerical support in healthcare settings, such as clinics, hospitals, or doctors' offices. Their responsibilities typically include scheduling appointments, managing patient records, answering phones, and assisting patients with check-in procedures. While they may not require extensive medical knowledge, they play a crucial role in ensuring the office runs smoothly and efficiently. Entry level positions usually require a high school diploma or equivalent, and some employers may prefer candidates with basic medical office training or certification.

What are some common challenges faced by entry level medical office assistants when managing patient information and scheduling?

Entry level medical office assistants often encounter challenges such as juggling multiple phone calls, managing appointment schedules, and ensuring accurate input of patient data into electronic health record (EHR) systems. These tasks require strong attention to detail, good organizational skills, and the ability to prioritize tasks efficiently. Working closely with medical staff, assistants must also maintain patient confidentiality and handle sensitive information discreetly, which can be demanding in a fast-paced environment. Training and experience help develop proficiency, and most offices provide support from more experienced team members.
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Cities with the most Entry Level Medical Office Assistant job openings:

What states have the most Entry Level Medical Office Assistant jobs?

States with the most job openings for Entry Level Medical Office Assistant jobs include:

Entry Level Medical Office Assistant jobs near you
Infographic showing various Entry Level Medical Office Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $40,284 per year, or $19.4 per hour.

Medical Office Assistant

Catholic Health

Massapequa, NY

$24 - $30/hr

Full-time

Re-posted 21 days ago

Catholic Health rating

7.8

Company rating: 7.8 out of 10

Based on 179 frontline employees who took The Breakroom Quiz

130th of 887 rated healthcare providers

Job description

Overview

Medical Office Assistant

Catholic Health Physician Practices

Catholic Health is seeking a friendly and detail-oriented Medical Office Assistant to join our collaborative care team. This hybrid role combines front and back office responsibilities to help deliver exceptional care and support to our patients.

Job DetailsPosition Summary

The Medical Office Assistant (MOA) is an integral member of the clinical care team, committed to providing high-quality, patient-centered care. Under the supervision of licensed providers and the practice manager, the MOA performs clinical and support duties in accordance with NYS guidelines within a team-based, integrative care environment. The MOA supports efficient patient flow, patient safety, satisfaction, and assists with front-end duties as needed.

Key Responsibilities

Clinical & Patient Care

  • Prepare and maintain exam rooms, equipment, supplies, and medications per protocol.

  • Greet, identify, and escort patients; explain role and procedures.

  • Collect and document patient data including vitals, medications, allergies, and chief complaints.

  • Perform pre-visit planning and identify care gaps.

  • Assist providers with in-office procedures and diagnostic testing (e.g., EKGs, lab collection).

  • Collect, process, and document laboratory specimens; perform CLIA-waived testing and quality controls.

  • Monitor EHR messages, health reminders, and delegated tasks per provider direction.

  • Provide age-appropriate patient education and coordinate referrals, testing, and prior authorizations.

  • Maintain infection control, safety, and aseptic technique standards at all times.

  • Participate in team huddles, meetings, and orientation of new staff.

Practice Operations

  • Support efficient patient flow and clinical operations.

  • Operate and maintain clinical equipment; report maintenance issues.

  • Manage inventory, ordering, stocking, and expiration monitoring of supplies.

  • Ensure proper disposal of biohazard and infectious waste.

  • Assist with front-end duties including greeting patients, answering phones, and insurance verification.

  • Perform other duties as assigned.

Scope of Practice

In accordance with NYS regulations, MOAs may not diagnose, treat, triage, administer medications or injections, interpret test results, perform imaging, apply casts, suture, or assist in surgery.

Qualifications & Skills

  • Completion of a NYS-accredited Medical Assistant program required.

  • High School Diploma or GED required.

  • Current BCLS certification (AHA, in-person only).

  • National Medical Assistant certification preferred.

  • Proficiency in phlebotomy, EHR systems, aseptic technique, and clinical equipment.

  • Strong communication, organization, and multitasking skills.

Posted Salary RangeUSD $24.00 - USD $30.00 /Hr.

Be part of something meaningful. Help us care for our community with compassion and excellence.

Employment Type: OTHER

What Catholic Health employees say

Pay

Benefits

Hours and flexibility

Workplace

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About Catholic Health

Sourced by ZipRecruiter

Formed in 1998 under four religious sponsors, Catholic Health in Buffalo, NY is a non-profit healthcare system that provides care to Western New Yorkers across a network of hospitals, nursing homes, home care agencies, physician practices, and other community based ministries. Today, the system has two religious sponsors, the Diocese of Buffalo and the Franciscan Sisters of St. Joseph, who carried on its Mission across the Buffalo-Niagara region. Our mission sets us apart. It's the human side of healthcare – the touch, smile or comforting word that can help make your healthcare experience better. It's treating all people with respect and dignity, and providing comfort in times of greatest need. Catholic Health is making the largest investment in its history, dedicating more than $100 million in state-of-the- art technology that will connect our hospitals, home care, long-term care, clinician offices, health centers and ancillary services with patients throughout the area. This transformational investment marks a major milestone for our healing ministry, which dates back more than 165 years.

Industry

Health care and social assistance

Company size

10,000+ Employees

Headquarters location

Buffalo, NY, US

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