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Entry Level File Clerk Jobs in Seattle, WA (NOW HIRING)

KDSL INC

Be Seen First

Data Clerk

Kent, WA · On-site

$920 - $1.0K/wk

File and organize office documents * Assist with basic website updates * Assist with sales ... Positive attitude and willingness to learn * Entry level 1-2+ years experience in customer service ...

KDSL INC

Be Seen First

Data Clerk

Kent, WA · On-site

$920 - $1.0K/wk

File and organize office documents * Assist with basic website updates * Assist with sales ... Positive attitude and willingness to learn * Entry level 1-2+ years experience in customer service ...

All JobsFile Clerk JobsEntry Level File Clerk JobsEntry Level File Clerk Jobs in Seattle, WA

Entry Level File Clerk information

See Seattle, WA salary details

$13

$20

$26

How much do entry level file clerk jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for entry level file clerk in Seattle, WA is $20.18, according to ZipRecruiter salary data. Most workers in this role earn between $18.08 and $21.63 per hour, depending on experience, location, and employer.

What is an entry level file clerk?

Entry level file clerks are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital files within an organization. They ensure that documents are accurately filed, labeled, and accessible to authorized personnel. This role often involves tasks such as sorting paperwork, updating records, and assisting with general office duties. Entry level file clerks typically work under the supervision of more experienced staff and may advance to higher administrative roles over time.

What are the typical daily tasks and challenges faced by an entry level file clerk?

As an Entry Level File Clerk, your primary daily responsibilities include organizing, filing, and retrieving physical or digital documents to support office operations. You may also handle scanning, labeling, and maintaining the accuracy of records. Common challenges involve managing large volumes of paperwork, ensuring confidentiality, and keeping up with frequent requests from various departments. Attention to detail and effective time management are essential for success in this role.

What are the key skills and qualifications needed to thrive as an entry level file clerk, and why are they important?

To thrive as an Entry Level File Clerk, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, office software such as Microsoft Office Suite, and sometimes basic database management tools is typical. Dependability, discretion, and effective communication help ensure smooth office operations and secure handling of sensitive information. These skills are crucial for maintaining accurate records, supporting team efficiency, and ensuring data integrity.

What is the difference between Entry Level File Clerk vs Data Entry Clerk?

AspectEntry Level File ClerkData Entry Clerk
Required CredentialsHigh school diploma or equivalentHigh school diploma or equivalent
Work EnvironmentOffices, filing rooms, administrative settingsOffices, data centers, administrative settings
Employer & Industry UsageHealthcare, legal, corporate, governmentHealthcare, retail, finance, government
Common Search & ComparisonYesYes

The main difference between an Entry Level File Clerk and a Data Entry Clerk lies in their primary focus. File clerks mainly handle physical or digital filing systems, organizing and maintaining records. Data entry clerks focus on inputting data into computer systems, often requiring faster typing skills. Both roles typically require similar credentials and are found in similar industries, but their core responsibilities differ slightly.

What are the most commonly searched types of File Clerk jobs in Seattle, WA?

The most popular types of File Clerk jobs in Seattle, WA are:

Entry Level File Clerk jobs near you
Infographic showing various Entry Level File Clerk job openings in Seattle, WA as of August 2026, with employment types broken down into 100% Full Time. Highlights an 67% In-person, and 33% Hybrid job distribution, with an average salary of $41,984 per year, or $20.2 per hour.

Immigration File Clerk

MacDonald Hoague & Bayless

Seattle, WA • On-site

$45K - $50K/yr

Full-time

Posted 17 days ago

Job description


IMMIGRATION FILE CLERK

Seattle, Washington | Full-Time | On-Site

$45,000-$50,000 per year, depending on experience

MacDonald Hoague & Bayless (MHB) is seeking an organized and dependable Immigration File Clerk to support our immigration practice. This entry-level position is ideal for someone who takes pride in accurate work, enjoys creating order, and is comfortable working in a busy, deadline-driven environment. The File Clerk will work with the Legal Practice Coordinator, attorneys, and paralegals. Training will be provided.

Key Responsibilities
  • Receive, sort, scan, name, save, and distribute correspondence from USCIS, other government agencies, clients, and third parties.
  • Confirm that documents are complete and legible; organize PDFs, maintain digital files, and enter routine information in case-management systems after training.
  • Support new-client intake by collecting basic information, conducting preliminary conflict-check intake, scheduling consultations, and tracking required payments and documents.
  • Prepare immigration filing packages by printing, scanning, copying, collating, tabbing, organizing exhibits, coordinating signatures, and completing checklist-based reviews.
  • Send filings through approved delivery services; retain copies; update records; and assist with file retrieval, closing, archiving, and other on-site administrative tasks.
  • Follow established procedures and promptly flag missing information, conflicting instructions, or deadline concerns.
Qualifications
  • High school diploma or equivalent education or training.
  • Exceptional attention to detail and ability to follow multi-step written procedures consistently.
  • Strong organization, reliability, sound judgment, professional communication, and commitment to confidentiality.
  • Comfort with digital files and ability to learn new software, databases, and case-management systems quickly.
  • Ability to work on-site and handle mail, scanning, copying, and document-package assembly.
Preferred Experience

Prior law firm or office experience is helpful but not required. Experience with immigration, high-volume document processing, Adobe Acrobat, Microsoft 365, SharePoint, or case-management software is a plus.

About MHB

MacDonald Hoague & Bayless is one of Seattle's oldest civil rights and immigration law firms. Located in downtown Seattle, MHB has fought for what is right since 1952. We are committed to an excellent workplace grounded in diversity, equity, and inclusion.

To Apply

Please send a resume and brief cover letter to Joe Shaeffer, Managing Director, at joe@mhb.com. Phone: 206-622-1604.

Equal Employment Opportunity

MHB is an equal opportunity employer committed to diversity, equity, and inclusion.