Entry Level Events Assistant Jobs in Massachusetts

Ropes & Gray is a preeminent global law firm. The firm has been ranked in the top three on The American Lawyer's prestigious A-List for eight consecutive years and #1 on Law.com's UK A-List twice in the past three years - rankings that honor the "best of the best" law firms. The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. Ropes & Gray is an equal opportunity employer.

JOB SUMMARY:

The Legal Recruiting Assistant will support the Boston Office legal recruiting team with a variety of aspects related to entry-level recruiting and the summer associate program.

ESSENTIAL FUNCTIONS:

Entry-Level Recruiting:

• Upload candidate data into ATS, and ensure data is maintained and accurate.
• Assist with interviewing logistics including scheduling callback interviews, collecting interview evaluations, and preparing interview feedback packets for review.
• Assist with candidate follow-up efforts.
• Assist with planning and execution of offer receptions.
• Work with law school student groups to execute recruiting initiatives.
• Assist with all aspects of 1L, 3L, clerk and LLM hiring.

Summer Associate Program:

• Assist with summer program event management, including creating calendar invitations, tracking RSVPs, and attending assigned events.
• Prepare materials for summer associate reviews.
• Conduct check-in meetings with summer associates and respond to inquiries.
• Additional summer program projects as assigned by Legal Recruiting Managers.

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

• Bachelor's Degree.
• Minimum of one year of work experience at a mid-sized or large law firm, career services or other professional services industry is preferred.
• Proficiency in the use of computer programs including Microsoft Office (Outlook, Word, Excel, PowerPoint) and experience with database programs (e.g., FloRecruit, LawCruit, Symplicity); advanced social media (LinkedIn etc.) and web-based programs skills are highly desirable.
• Excellent written and oral communication, organizational, and interpersonal skills. 
• Ability to recognize confidential information and to maintain confidentiality of such information.
• Ability to work efficiently independently as well as within a team.
• Highly-motivated with strong organizational skills. 

ESSENTIAL CAPABILITIES:

• Flexibility in responding quickly and positively to shifting demands and opportunities.
• Must be team-oriented and share information, goals, opportunities, successes and failures with the appropriate parties.
• Must be detail-oriented and have the ability to follow up and follow through on assigned projects.
• Ability to multi-task, manage, and prioritize projects effectively.
• Ability to work in a multi-office environment.
• Ability to work effectively in a culturally and educationally diverse environment.
• Proactive in learning and adapting to new systems and processes.
• Ability to perform under stressful conditions in a thoughtful, organized, and professional manner.

Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is listed below and represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity.

Boston: $52,600 - $76,300

This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development and effective collaboration with colleagues and management.