Entry Level Digital Archivist Jobs in Indiana (NOW HIRING)

Description

About Oliver Winery

Oliver Winery is one of America's largest and most innovative wineries, with a growing national footprint and an award-winning winery and tasting room in Bloomington, Indiana.

We like to think of Oliver as a 54-year-old start-up.

We are a creative, innovative, and entrepreneurial group of people who roll up our sleeves and work together to get things done. We move quickly, think differently, and care deeply about doing what is right for our customers, consumers, brands, and employees.

We are proud of what Oliver has built, and even more excited about what we are building next.

About the Role

The Brand Coordinator is an entry-level opportunity for someone who wants to build a career in marketing and brand management while gaining meaningful, hands-on experience from day one.

You will help turn marketing ideas and plans into action. That means keeping projects organized, supporting campaigns and new product launches, coordinating details across teams, and making sure important work keeps moving.

This is not a role where you will spend your first year watching from the sidelines. You will contribute to real projects across brand marketing, packaging, retail programs, digital content, events, and our tasting room, while learning from an experienced marketing team.

The right person is smart, curious, highly organized, and eager to learn while doing. You do not need to arrive knowing everything. You do need to take initiative, ask good questions, be resourceful and scrappy, follow through and care about doing excellent work.

What You'll DoKeep Marketing Projects Moving Forward

Help manage the brand marketing calendar and coordinate project schedules across campaigns, innovation, Sales, retail programs and the tasting room.

Log, schedule and track projects from kickoff through completion, keeping timelines, milestones, approvals and next steps clear.

Coordinate kickoff meetings, check-ins and status updates, documenting decisions and following up on action items.

Process incoming project requests and work with Marketing leadership to prioritize assignments based on business needs, timing and team capacity.

Help forecast upcoming work and resource needs with Marketing leadership.

Manage multiple projects at once, proactively identifying delays, competing priorities, or missing information.

Close, archive and organize completed projects, final assets and key learnings so the team can easily find and reuse them on our Marketing Team Server.

Coordinate Creative Work

Review creative briefs and make sure required deliverables, specifications and deadlines are clearly defined before work begins.

Act as a liaison among Marketing, Creative, Sales and other internal stakeholders, sharing timelines, proofs, feedback and approvals.

Consolidate feedback and help assigned team members understand priorities and next steps.

Route creative work for internal review and approval while helping keep projects on schedule.

Work extremely closely with internal creative team members, freelancers, agencies, photographers, printers and other vendors to help manage daily, weekly, monthly, and quarterly priorities.

Support the Oliver Brand and Innovation Pipeline

Assist with the planning and execution of brand campaigns, seasonal programs and new product launches-with special focus on ensuring on-time, high-quality delivery.

Support innovation projects through packaging development and sales samples.

Organize photography, brand assets, product information and other resources used across retail, digital, Sales and marketing channels.

Stay curious about consumers, culture, retail, wine, and broader beverage trends, bringing useful ideas and inspiration to the team.

Support Sales and Retail Customers

Maintain and organize the digital asset library used for national account product pages, retailer submissions, and remote selling tools.

Serve as a point of contact for receiving, organizing and storing market photos, program recaps and retailer materials.

Coordinate customer-specific requests, digital asset submissions, product information, and marketing tools.

Communicate clearly with the Sales team about available materials, deadlines and delivery timing.

Coordinate Materials, Vendors and Special Projects

Place orders and coordinate the production, delivery and distribution of point-of-sale materials, product samples, PR packages, and competition entries.

Obtain and organize vendor estimates, helping identify solutions that deliver strong quality and value for Oliver.

Track orders, delivery schedules, and inventory to make sure materials arrive where and when they are needed.

Help plan and execute photoshoots, tastings, off-site presentations, customer meetings, events, and internal brand activities.

Requirements

What You Bring

Bachelor's degree in marketing, business, communications, or related field. 

Internship, campus leadership, project or early professional experience that demonstrates initiative and responsibility.

Strong organizational skills and attention to detail.

Clear and confident, written, and verbal communication.

The ability to manage several priorities and follow through on commitments.

Comfort working with timelines, calendars, estimates, vendors and detailed project requirements.

Experience with Microsoft Office and a willingness to learn project management and creative workflow systems.

Genuine interest in brands, consumers, creativity, and business.

Must be at least 21 years old.

Who Thrives Here

You are naturally curious and eager to learn.

You like bringing order and clarity to moving pieces.

You take initiative rather than waiting to be told every next step.

You communicate clearly, kindly, and directly.

You care about both the big idea and the small details.

You are comfortable planning carefully and pivoting quickly.

You enjoy being part of a team but can also take ownership independently.

You believe no task is beneath you when it helps the team succeed.

Why Oliver

Work on a nationally distributed brand with the energy and accessibility of an entrepreneurial company.

Learn directly from experienced marketing, innovation, sales, and creative leaders.

Contribute to meaningful projects and new product launches early in your career.

See your work come to life in stores, online, at events and at our winery.

Join a collaborative team that values creativity, quality, respect, and action.

Help shape the next chapter of one of America's most distinctive wine brands.

Success Factors and Job Competencies

Be self-motivated, dependable, resourceful, and eager to learn.

Demonstrate strong verbal and written communication skills.

Organize and prioritize work effectively, meet deadlines, and follow through on commitments.

Work independently when appropriate while knowing when to ask questions or seek direction.

Show initiative in identifying needs, solving problems, and moving work forward.

Demonstrate professionalism, sound judgment, and a positive, helpful demeanor.

Build productive relationships with teammates, internal partners, vendors, and other stakeholders.

Give and receive constructive feedback openly and professionally.

Adapt to changing priorities while maintaining accuracy and attention to detail.

Handle confidential or sensitive business information appropriately.

In addition, all successful Oliver Winery employees will:

Contribute positively to a supportive and collaborative work environment.

Be thoughtfully engaged and committed to doing their best work every day.

Demonstrate Oliver Winery's values: Get Stuff Done, Respect People, Expect Quality, and Think Differently.

Physical Demands and Work Environment

The physical demands and work environment described below are representative of those required to perform the essential responsibilities of this position:

Extended periods of sitting and working at a computer.

Frequent use of standard office equipment and technology.

Occasional standing, walking, bending, and reaching.

Occasional lifting and movement of product samples, point-of-sale materials, event supplies or packages up to 25 lbs. 

Work may occasionally take place in winery, production, warehouse, retail, event or outdoor environments.

Occasional travel and evening or weekend work may be required for events, photoshoots, customer meetings or other brand activities.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the role.

Performance Standards

Performance will be evaluated through regular feedback and an annual performance review.

Individual goals and development priorities will be established collaboratively with Marketing leadership.

Success will be measured by the quality, accuracy and timeliness of work; communication and follow-through; contribution to team priorities; and demonstrated growth in marketing and brand-management capabilities.

Schedule and Work Style

Full-time position based at Oliver Winery headquarters in Bloomington, Indiana.

Hybrid flexibility to work remotely one day a week (potentially up to two days a week)

Typical schedule is Monday through Friday, with occasional evening or weekend work for events, tastings, photoshoots or other business needs.

Regular on-site collaboration is an important part of this role.

FLSA Classification

Full-Time, Salaried, Exempt

Employee Benefits and Perks

Oliver Winery offers a comprehensive employee benefits package, which currently includes:

Health, dental, vision and supplemental insurance benefits.

Generous paid time off, sick time and paid holidays.

Employer 401(k) matching of up to 6% of annual compensation.

Paid training and professional development opportunities.

Access to Oliver Winery's award-winning Live Well wellness program.

Generous employee discounts on wine, food, and merchandise.

Benefits and eligibility requirements are subject to the terms of Oliver Winery's current benefit plans and policies.

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This document is confidential and contains proprietary information and intellectual property of

Oliver Winery, Inc. Disclosure, copying, distribution or use of this document and

the information contained therein is strictly prohibited.

2026 OLIVER WINERY & VINEYARDS, BLOOMINGTON, IN 47404 | OLIVER IS A REGISTERED TRADEMARK OF OLIVER WINE COMPANY, INC. EOE.