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Entry Level Bookkeeping Jobs in Montclair, NJ (NOW HIRING)

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Entry Level Bookkeeping information

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$13

$24

$36

How much do entry level bookkeeping jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for entry level bookkeeping in Montclair, NJ is $24.78, according to ZipRecruiter salary data. Most workers in this role earn between $20.10 and $28.17 per hour, depending on experience, location, and employer.

What is entry level bookkeeping?

Entry level bookkeeping jobs are positions designed for individuals who are new to the field of bookkeeping or have minimal experience. These roles typically involve recording financial transactions, reconciling accounts, maintaining financial records, and assisting with basic accounting tasks under supervision. Entry level bookkeepers often use accounting software to input data and help ensure that an organization’s financial information is accurate and up to date. These jobs provide valuable experience and can lead to more advanced accounting positions over time.

What are the key skills and qualifications needed to thrive as an entry level bookkeeper?

To thrive as an Entry Level Bookkeeper, you need a solid understanding of basic accounting principles, attention to detail, and usually a high school diploma or associate degree in accounting or business. Familiarity with accounting software like QuickBooks or Xero and proficiency in Microsoft Excel are typically required. Strong organizational skills, reliability, and effective communication help you manage financial records accurately and collaborate with team members. These skills and qualities are crucial for maintaining accurate financial data and supporting smooth business operations.

What are some common challenges faced by entry level bookkeepers, and how can they be addressed?

Entry-level bookkeepers often face challenges such as managing large volumes of transactions, learning various accounting software platforms, and ensuring accuracy under tight deadlines. To address these challenges, it’s helpful to develop strong organizational skills, seek support from experienced colleagues, and take advantage of training resources provided by the company. Additionally, regularly reviewing work and staying updated with best practices in bookkeeping can help build confidence and accuracy over time.

What is the difference between Entry Level Bookkeeping vs Accounting Clerk?

AspectEntry Level BookkeepingAccounting Clerk
CredentialsHigh school diploma; some certifications optionalHigh school diploma; some may pursue accounting certifications
Work EnvironmentOffice setting, handling financial recordsOffice environment, supporting accounting functions
Job ResponsibilitiesData entry, invoicing, basic ledger tasksData entry, processing invoices, assisting with financial reports

Entry Level Bookkeeping and Accounting Clerks often share similar roles in office settings, focusing on data entry and basic financial tasks. While bookkeeping emphasizes maintaining accurate financial records, accounting clerks may handle additional administrative accounting duties. Both roles typically require similar educational backgrounds and are used interchangeably in many organizations, making them closely related entry-level positions in finance and accounting departments.

Can I be an entry level bookkeeper without any experience?

Entry level bookkeeping positions typically do not require prior experience, but having basic skills in accounting software like QuickBooks and understanding of financial documents can be helpful. Employers often provide on-the-job training for new hires, making it possible to start without previous experience.

How to get an entry level bookkeeping job with no experience?

Entry level bookkeeping positions often require basic knowledge of accounting principles and familiarity with accounting software like QuickBooks. Gaining relevant skills through online courses, volunteering, or internships can improve your chances, and obtaining certifications such as a Bookkeeping Certificate can also be beneficial.

Is an entry level bookkeeper a good entry-level job?

An entry-level bookkeeper is a suitable starting position for those interested in finance and accounting, offering opportunities to develop skills in data entry, financial record-keeping, and accounting software like QuickBooks. It provides practical experience and can serve as a stepping stone to more advanced roles in accounting or finance. Basic math, attention to detail, and familiarity with spreadsheets are helpful for success in this role.

What are the most commonly searched types of Bookkeeping jobs in Montclair, NJ?

The most popular types of Bookkeeping jobs in Montclair, NJ are:

What are popular job titles related to Entry Level Bookkeeping jobs in Montclair, NJ?

For Entry Level Bookkeeping jobs in Montclair, NJ, the most frequently searched job titles are:

What job categories do people searching Entry Level Bookkeeping jobs in Montclair, NJ look for?

The top searched job categories for Entry Level Bookkeeping jobs in Montclair, NJ are:

What cities near Montclair, NJ are hiring for Entry Level Bookkeeping jobs?

Cities near Montclair, NJ with the most Entry Level Bookkeeping job openings:

Entry Level Bookkeeping jobs near you
Infographic showing various Entry Level Bookkeeping job openings in Montclair, NJ as of August 2026, with employment types broken down into 50% Full Time, and 50% Part Time. Highlights an 100% In-person job distribution, with an average salary of $51,535 per year, or $24.8 per hour.

Entry-Level Bookkeeper - Grants and Invoicing

Caribbean Women's Health Association, Inc

Brooklyn, NY

$45K/yr

Full-time

Re-posted 2 days ago

Key responsibilities

  • Assist in tracking grant expenditures, maintaining grant financial files, and reconciling grant expenses.

  • Prepare and submit invoices to funding sources, monitor payment status, and follow up on outstanding invoices.

  • Process accounts payable and receivable transactions, perform data entry, and assist with bank and account reconciliations.

Job description

Junior Accounting Clerk – Grants amp; Invoicing
Position Summary
The Junior Accounting Clerk supports the Finance Department by assisting with grant financial management, accounts payable and receivable, invoicing, data entry, and financial recordkeeping. Working under the supervision of the Fiscal/Operations Manager, the incumbent ensures the timely and accurate processing of financial transactions while maintaining compliance with funder requirements, organizational policies, and generally accepted accounting principles (GAAP). This position plays an important role in supporting the financial integrity of the organization's grant-funded programs.
Essential Duties and Responsibilities
Grant Management Support
  • Assist in tracking grant expenditures to ensure costs are allocated to the appropriate funding sources.
  • Maintain grant financial files and supporting documentation for audits and funder monitoring.
  • Reconcile grant expenses with approved budgets and identify discrepancies for review.
  • Assist in preparing financial reports and supporting schedules for grant reimbursements and funder reporting.
  • Monitor grant spending balances and notify management of potential budget concerns.
  • Ensure compliance with grant regulations, contractual requirements, and organizational policies.
Invoicing and Billing
  • Prepare and submit invoices to government agencies, foundations, and other funding sources.
  • Maintain invoice logs and monitor payment status.
  • Follow up on outstanding invoices and assist with collections as directed.
  • Verify supporting documentation prior to invoice submission.
  • Prepare billing schedules and maintain accurate records of reimbursements received.
Accounting Support
  • Process accounts payable invoices and prepare payments for approval.
  • Record accounts receivable transactions and deposits.
  • Perform data entry into the organization's accounting system with a high degree of accuracy.
  • Assist with monthly bank reconciliations and account reconciliations.
  • Organize and maintain financial records in both electronic and paper formats.
  • Assist with month-end and year-end closing activities.
Administrative Support
  • Maintain organized financial filing systems.
  • Assist with preparing documentation for external audits and fiscal monitoring visits.
  • Respond to vendor and funder inquiries regarding invoices and payments.
  • Prepare spreadsheets and financial reports as requested.
  • Support special projects and other finance-related duties as assigned.
Qualifications
  • Associate degree in Accounting, Finance, Business Administration, or a related field required; Bachelor's degree preferred.
  • One (1) to three (3) years of accounting, bookkeeping, grants management, or nonprofit finance experience preferred.
  • Experience working with government-funded grants, contracts, and reimbursement-based funding is highly desirable.
  • Working knowledge of nonprofit accounting principles, grant compliance, and cost allocation methodologies.
  • Experience using financial and procurement systems such as COUPA, Bill.com, New York State Financial System (SFS), and PASSPort is strongly preferred.
  • Advanced proficiency in Microsoft Excel, including formulas, pivot tables, and financial reporting.
  • Excellent organizational skills with strong attention to detail and accuracy.
  • Ability to manage multiple priorities while meeting strict deadlines.
Technical Skills
  • Proficiency with accounting software and cloud-based financial management systems.
  • Experience processing invoices and payment approvals through COUPA.
  • Experience preparing electronic payments, vendor management, and invoice processing using Bill.com.
  • Familiarity with the New York State Financial System (SFS) for vendor registration, contract management, purchase orders, and invoice submissions.
  • Experience using PASSPort for budget management, contract invoicing, financial reporting, and procurement activities for New York City-funded contracts.
  • Strong Microsoft Office skills, particularly Excel, Word, Outlook, and Adobe Acrobat.
  • Ability to prepare financial spreadsheets, reconcile accounts, and maintain electronic financial records.
Knowledge, Skills, and Abilities
  • Knowledge of Generally Accepted Accounting Principles (GAAP) and nonprofit accounting practices.
  • Understanding of federal, New York State, and New York City grant compliance requirements.
  • Ability to accurately allocate expenditures among multiple grants and funding sources.
  • Knowledge of grant reimbursement processes, contract invoicing, and supporting documentation requirements.
  • Ability to reconcile financial data, identify discrepancies, and recommend corrective actions.
  • Strong analytical, mathematical, and problem-solving skills.
  • Excellent written and verbal communication skills with the ability to interact professionally with funders, vendors, auditors, and program staff.
  • Ability to maintain confidential financial information with the highest level of integrity.
  • Ability to work independently while contributing effectively as a member of a collaborative finance team.
Physical Requirements
  • Prolonged periods of sitting and working at a computer.
  • Ability to occasionally lift files and office supplies weighing up to 20 pounds.
Work Environment
This position is based in a professional office environment within a community-based nonprofit organization serving diverse populations. Occasional participation in agency meetings, trainings, or community events may be required.
Performance Measures
Success in this position will be measured by:
  • Timely and accurate preparation of grant invoices.
  • Accurate allocation and recording of grant expenditures.
  • Maintenance of complete and audit-ready financial documentation.
  • Timely processing of accounts payable and receivable transactions.
  • Compliance with funder and organizational financial requirements.
  • Consistent adherence to deadlines with minimal errors.

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