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Entry Level Bookkeeper Jobs in Union, NJ (NOW HIRING)

Aston Carter

Financial Analyst (Entry Level)

Manhattan, NY · On-site

$30 - $35/hr

Bookkeeper This role focuses on recording and maintaining accurate financial transactions using an ERP system and Excel, with a strong emphasis on accounts payable, general ledger accuracy, and audit ...

All JobsBookkeeper JobsEntry Level Bookkeeper JobsEntry Level Bookkeeper Jobs in Union, NJ

Entry Level Bookkeeper information

See Union, NJ salary details

$13

$24

$36

How much do entry level bookkeeper jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for entry level bookkeeper in Union, NJ is $24.78, according to ZipRecruiter salary data. Most workers in this role earn between $20.10 and $28.17 per hour, depending on experience, location, and employer.

What is an entry level bookkeeper?

Entry level bookkeepers are professionals who handle basic financial record-keeping tasks for businesses or organizations. Their responsibilities typically include recording transactions, reconciling bank statements, processing invoices, and assisting with payroll under the supervision of more experienced accountants or bookkeepers. This role is ideal for individuals who are detail-oriented, organized, and looking to start a career in accounting or finance. Entry level bookkeepers often use accounting software and may work in various industries, providing foundational support for the financial operations of a company.

What does an entry level bookkeeper do?

As an entry-level bookkeeper, you generate financial reports from financial transactions. To perform your duties, you use either software or accounting journals that allow you to keep track of documents, such as cash receipts, customer invoices, and supplier bills. You also ensure that accounts are accurate by reconciling them. Other responsibilities include confirming accurate finance tracking, collecting sales tax according to the law, performing an audit to verify that the company’s finances are exact, handling credit and debit actions, performing data entry, making bank deposits, maintaining a petty cash fund, and ensuring that you pay bills on time.

What are the key skills and qualifications needed to thrive as an entry level bookkeeper?

To thrive as an Entry Level Bookkeeper, you need a solid understanding of basic accounting principles, attention to detail, and proficiency with numbers, often supported by a high school diploma or associate degree in accounting. Familiarity with accounting software like QuickBooks or Xero, as well as spreadsheet tools such as Microsoft Excel, is typically required. Strong organizational skills, reliability, and effective communication make someone stand out in this position. These capabilities are vital to ensure accurate financial records, facilitate smooth business operations, and prevent costly errors.

What are some typical challenges faced by entry level bookkeepers, and how can they be addressed?

Entry level bookkeepers often encounter challenges such as managing a high volume of transactions, staying organized with multiple accounts, and learning new accounting software. To address these, it's important to develop strong attention to detail, prioritize time management, and seek guidance from more experienced team members. Most organizations provide training and mentorship to help new bookkeepers become familiar with company-specific processes and tools, making it easier to overcome initial hurdles.

What is the difference between Entry Level Bookkeeper vs Accounting Clerk?

AspectEntry Level BookkeeperAccounting Clerk
CredentialsHigh school diploma; some may have basic bookkeeping certificationsHigh school diploma; basic accounting or clerical training
Work EnvironmentOffice setting, handling financial records and transactionsOffice environment, performing data entry and administrative tasks
Employer & Industry UsageUsed across small to medium businesses, accounting firmsCommon in various industries, including retail, healthcare, and government

While both roles involve clerical and financial tasks, an Entry Level Bookkeeper primarily manages financial records, reconciliations, and bookkeeping software, whereas an Accounting Clerk focuses more on data entry, billing, and administrative support. The roles often overlap, but the Bookkeeper has a stronger emphasis on financial accuracy and record-keeping.

How to get hired as an entry level bookkeeper with no experience?

Entry level bookkeepers can improve their chances by gaining basic accounting knowledge through online courses or certifications like QuickBooks. Highlight transferable skills such as attention to detail and organization on your resume, and consider internships or volunteer work to build practical experience. Demonstrating a willingness to learn and familiarity with accounting software can also help secure an entry-level position.
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Entry Level Bookkeeper jobs near you
Infographic showing various Entry Level Bookkeeper job openings in Union, NJ as of August 2026, with employment types broken down into 78% Full Time, 18% Part Time, 2% Temporary, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $51,536 per year, or $24.8 per hour.

Entry-Level Bookkeeper - Grants and Invoicing

Caribbean Women's Health Association, Inc

Brooklyn, NY

$45K/yr

Full-time

Posted 18 days ago

Job description

Junior Accounting Clerk – Grants amp; Invoicing
Position Summary
The Junior Accounting Clerk supports the Finance Department by assisting with grant financial management, accounts payable and receivable, invoicing, data entry, and financial recordkeeping. Working under the supervision of the Fiscal/Operations Manager, the incumbent ensures the timely and accurate processing of financial transactions while maintaining compliance with funder requirements, organizational policies, and generally accepted accounting principles (GAAP). This position plays an important role in supporting the financial integrity of the organization's grant-funded programs.
Essential Duties and Responsibilities
Grant Management Support
  • Assist in tracking grant expenditures to ensure costs are allocated to the appropriate funding sources.
  • Maintain grant financial files and supporting documentation for audits and funder monitoring.
  • Reconcile grant expenses with approved budgets and identify discrepancies for review.
  • Assist in preparing financial reports and supporting schedules for grant reimbursements and funder reporting.
  • Monitor grant spending balances and notify management of potential budget concerns.
  • Ensure compliance with grant regulations, contractual requirements, and organizational policies.
Invoicing and Billing
  • Prepare and submit invoices to government agencies, foundations, and other funding sources.
  • Maintain invoice logs and monitor payment status.
  • Follow up on outstanding invoices and assist with collections as directed.
  • Verify supporting documentation prior to invoice submission.
  • Prepare billing schedules and maintain accurate records of reimbursements received.
Accounting Support
  • Process accounts payable invoices and prepare payments for approval.
  • Record accounts receivable transactions and deposits.
  • Perform data entry into the organization's accounting system with a high degree of accuracy.
  • Assist with monthly bank reconciliations and account reconciliations.
  • Organize and maintain financial records in both electronic and paper formats.
  • Assist with month-end and year-end closing activities.
Administrative Support
  • Maintain organized financial filing systems.
  • Assist with preparing documentation for external audits and fiscal monitoring visits.
  • Respond to vendor and funder inquiries regarding invoices and payments.
  • Prepare spreadsheets and financial reports as requested.
  • Support special projects and other finance-related duties as assigned.
Qualifications
  • Associate degree in Accounting, Finance, Business Administration, or a related field required; Bachelor's degree preferred.
  • One (1) to three (3) years of accounting, bookkeeping, grants management, or nonprofit finance experience preferred.
  • Experience working with government-funded grants, contracts, and reimbursement-based funding is highly desirable.
  • Working knowledge of nonprofit accounting principles, grant compliance, and cost allocation methodologies.
  • Experience using financial and procurement systems such as COUPA, Bill.com, New York State Financial System (SFS), and PASSPort is strongly preferred.
  • Advanced proficiency in Microsoft Excel, including formulas, pivot tables, and financial reporting.
  • Excellent organizational skills with strong attention to detail and accuracy.
  • Ability to manage multiple priorities while meeting strict deadlines.
Technical Skills
  • Proficiency with accounting software and cloud-based financial management systems.
  • Experience processing invoices and payment approvals through COUPA.
  • Experience preparing electronic payments, vendor management, and invoice processing using Bill.com.
  • Familiarity with the New York State Financial System (SFS) for vendor registration, contract management, purchase orders, and invoice submissions.
  • Experience using PASSPort for budget management, contract invoicing, financial reporting, and procurement activities for New York City-funded contracts.
  • Strong Microsoft Office skills, particularly Excel, Word, Outlook, and Adobe Acrobat.
  • Ability to prepare financial spreadsheets, reconcile accounts, and maintain electronic financial records.
Knowledge, Skills, and Abilities
  • Knowledge of Generally Accepted Accounting Principles (GAAP) and nonprofit accounting practices.
  • Understanding of federal, New York State, and New York City grant compliance requirements.
  • Ability to accurately allocate expenditures among multiple grants and funding sources.
  • Knowledge of grant reimbursement processes, contract invoicing, and supporting documentation requirements.
  • Ability to reconcile financial data, identify discrepancies, and recommend corrective actions.
  • Strong analytical, mathematical, and problem-solving skills.
  • Excellent written and verbal communication skills with the ability to interact professionally with funders, vendors, auditors, and program staff.
  • Ability to maintain confidential financial information with the highest level of integrity.
  • Ability to work independently while contributing effectively as a member of a collaborative finance team.
Physical Requirements
  • Prolonged periods of sitting and working at a computer.
  • Ability to occasionally lift files and office supplies weighing up to 20 pounds.
Work Environment
This position is based in a professional office environment within a community-based nonprofit organization serving diverse populations. Occasional participation in agency meetings, trainings, or community events may be required.
Performance Measures
Success in this position will be measured by:
  • Timely and accurate preparation of grant invoices.
  • Accurate allocation and recording of grant expenditures.
  • Maintenance of complete and audit-ready financial documentation.
  • Timely processing of accounts payable and receivable transactions.
  • Compliance with funder and organizational financial requirements.
  • Consistent adherence to deadlines with minimal errors.

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