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Entry Level Administrative Jobs in California (NOW HIRING)

Consumer Portfolio Services

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Entry Level - Administrative Assistant

Irvine, CA · On-site

$19 - $20/hr

Administrative Assistant - Irvine, CA (In-Office Position Only) We currently have a full-time Administrative Assistant position. Applicants must have strong Excel, Word, math, typing ...

Infinity Staffing

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Administrative Assistance

Chowchilla, CA · On-site

$20 - $25.50/hr

Seeking a motivated and detail-oriented Entry-Level Administrative Assistant to support daily office operations for a well-established agricultural supplier serving growers and dealers throughout ...

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Entry Level Administrative information

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$11

$19

$29

How much do entry level administrative jobs pay per hour?

As of Aug 19, 2026, the average hourly pay for entry level administrative in California is $19.68, according to ZipRecruiter salary data. Most workers in this role earn between $16.15 and $22.07 per hour, depending on experience, location, and employer.

What are entry level administrative jobs?

Entry-level administrative jobs include a variety of positions in which you work to promote customer service, department coordination, product management, and scheduling within a company. Many aspects of these jobs vary by the section of the company you're in, and daily duties can include things like sourcing resumes, data entry, or overseeing office staff. As an entry-level administrative worker, you also assist other administrators as necessary, usually with the goal of learning more about the company's systems and processes. This role should not be confused with that of entry-level administrative assistant, which is a clerical, non-management position with a different career track.

What are the key skills and qualifications needed to thrive as an entry level administrative assistant, and why are they important?

To thrive as an Entry Level Administrative Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, email platforms, and basic data entry systems is often required. Excellent communication, time management, and a proactive attitude are valuable soft skills for this role. These abilities are crucial for ensuring smooth office operations, supporting team productivity, and maintaining effective communication across the organization.

What are some typical challenges faced by entry level administrative professionals, and how can they overcome them?

Entry level administrative professionals often encounter challenges such as managing multiple tasks simultaneously, adapting to different communication styles within a team, and quickly learning new office technologies. To overcome these, it's helpful to prioritize tasks using digital tools or checklists, seek clarification from supervisors to ensure understanding of expectations, and proactively ask for training or resources when learning new software. Building strong organizational and time management habits early on can make the transition smoother and set a solid foundation for career growth.

What is the difference between Entry Level Administrative vs Administrative Assistant?

AspectEntry Level AdministrativeAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; relevant certifications optional
Work EnvironmentOffice settings, administrative support rolesOffice environments, customer service, clerical tasks
Employer & Industry UsageCommon in various industries for entry-level supportWidely used across industries for administrative support
Search & Comparison IntentOften searched by job seekers starting administrative careersCommonly compared for administrative support roles

Entry Level Administrative roles typically require minimal experience and serve as an introduction to administrative work, focusing on basic clerical tasks. Administrative Assistant positions often involve similar responsibilities but may require more experience or specific skills. Both roles are essential in office environments and are frequently used interchangeably in job searches, though 'Administrative Assistant' may imply a slightly higher level of responsibility.

How to get an entry level administrative job without experience?

To secure an entry level administrative position without experience, focus on developing basic skills such as organization, communication, and proficiency in office software like Microsoft Office. Highlight any relevant coursework, volunteer work, or internships on your resume, and consider obtaining certifications like a Microsoft Office Specialist to improve your chances. Entry level roles often value a positive attitude and willingness to learn alongside foundational skills.

How to get an entry level administrative role with no experience?

To secure an entry-level administrative role with no experience, focus on developing basic skills such as organization, communication, and proficiency in office software like Microsoft Office or Google Workspace. Highlight any relevant coursework, volunteer work, or internships on your resume, and consider obtaining certifications like an Office Administration certificate to demonstrate your commitment and capability.

What are entry level administrative roles?

Entry level administrative roles involve supporting office operations through tasks such as data entry, scheduling, filing, and customer communication. These positions typically require basic computer skills, proficiency with office software, and a high school diploma or equivalent. They often serve as a starting point for careers in office administration or clerical work.

What is an entry level administrative role?

An entry level administrative role involves providing basic office support, such as data entry, scheduling, and customer communication. These positions typically require strong organizational skills, proficiency with office software, and may serve as a starting point for a career in administration or office management.
More about Entry Level Administrative jobs

What are the most commonly searched types of Administrative jobs in California?

The most popular types of Administrative jobs in California are:

What are popular job titles related to Entry Level Administrative jobs in California?

For Entry Level Administrative jobs in California, the most frequently searched job titles are:

What job categories do people searching Entry Level Administrative jobs in California look for?

The top searched job categories for Entry Level Administrative jobs in California are:

What cities in California are hiring for Entry Level Administrative jobs?

Cities in California with the most Entry Level Administrative job openings:

Entry Level Administrative jobs near you
Infographic showing various Entry Level Administrative job openings in California as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $40,931 per year, or $19.7 per hour.

Entry Level - Administrative Assistant

ORANGE COUNTY PROPERTY MANAGEMENT I

Huntington Beach, CA • On-site

$20/hr

Full-time

Medical, Dental, Vision, Retirement

Re-posted 22 days ago

Job description

Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Vision insurance

Benefits/Perks
  • Medical, vision, dental 
  • Career Growth Opportunities
Job Summary
 We are seeking a motivated and detail-oriented Administrative Assistant to join our property management team. In this role, you will support our office staff and property managers, ensuring smooth day-to-day operations and providing exceptional service to tenants, owners, and vendors. Responsibilities include answering and directing calls, scheduling appointments, assisting with department needs, preparing correspondence, and maintaining organized records. The ideal candidate is highly organized, has strong written and verbal communication skills, and brings a professional, customer-focused approach to every interaction. 
Responsibilities 
  • Answer and direct phone calls, emails, and other correspondence in a professional manner.
  • Greet and assist tenants, property owners, vendors, and visitors.
  • Schedule and coordinate appointments, meetings, and property inspections.
  • Prepare and distribute correspondence, reports, and property notices.
  • Maintain organized records of leases, maintenance requests, and other documents.
  • Assist property managers with tenant communication and follow-ups.
  • Support accounting tasks, such as collecting payments, processing invoices, and data entry.
  • Coordinate vendor services and track work orders.
  • Assist with resident move-ins, move-outs, and lease renewals.
  • Perform general office duties, including filing, scanning, and ordering office supplies.
  • Ensure smooth day-to-day office operations and provide administrative support to all departments.
Qualifications
  • High school diploma/GED required
  • Previous experience as an Administrative Assistant or in a similar position
  • Familiarity with standard office equipment such as printers and fax machines
  • Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
  • Highly organized with excellent time management skills and the ability to prioritize projects