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Entry Level Administration Jobs in Maine (NOW HIRING)

InterMed, P.A.

Medical Assistant ENT

South Portland, ME · On-site

$18.50 - $23.50/hr

Medication and/or vaccine administration * Performs diagnostic screenings * Accurately collects and ... Experience: Entry Level * License/Certifications: * Current CMA or RMA certification preferred

InterMed

Medical Assistant ENT

South Portland, ME · On-site

$26.05 - $28.78/hr

Medication and/or vaccine administration * Performs diagnostic screenings * Accurately collects and ... Experience: Entry Level * License/Certifications: * Current CMA or RMA certification preferred

InterMed

Dermatology Medical Assistant

South Portland, ME · On-site

$26.05 - $28.78/hr

Medication and/or vaccine administration * Performs diagnostic screenings * Accurately collects and ... Experience: Entry Level * License/Certifications: * Current CMA or RMA certification preferred

InterMed

Dermatology Medical Assistant

South Portland, ME · On-site

$54K - $59K/yr

Medication and/or vaccine administration * Performs diagnostic screenings * Accurately collects and ... Experience: Entry Level * License/Certifications: * Current CMA or RMA certification preferred

InterMed

Medical Assistant Dermotology

South Portland, ME · On-site

$26.05 - $28.78/hr

Medication and/or vaccine administration * Performs diagnostic screenings * Accurately collects and ... Experience: Entry Level * License/Certifications: * Current CMA or RMA certification preferred

Maine

Supervisor Grounds & Transport Services

Augusta, ME · On-site

$22.63 - $31.95/hr

... contract administration, human resources components of security protocols of agency information ... MINIMUM QUALIFICATIONS: (Entry level knowledges, skills, and/or abilities may be acquired through ...

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Entry Level Administration information

See Maine salary details

$10

$19

$29

How much do entry level administration jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for entry level administration in Maine is $19.31, according to ZipRecruiter salary data. Most workers in this role earn between $15.82 and $21.63 per hour, depending on experience, location, and employer.

What is an entry level administration job?

Entry level administration jobs are positions designed for individuals who are just starting their careers in office administration. These roles typically include tasks like answering phones, managing schedules, data entry, filing, and assisting other staff with various clerical duties. They require basic computer skills, good organizational abilities, and strong communication skills. Entry level administration positions provide valuable experience and can be a stepping stone to more advanced administrative roles.

What are the key skills and qualifications needed for entry level administration?

To thrive in Entry Level Administration, you need strong organizational skills, attention to detail, and basic office software proficiency, typically supported by a high school diploma or associate degree. Familiarity with Microsoft Office Suite, email systems, and office equipment is commonly required. Excellent communication, time management, and a professional demeanor are standout soft skills for this role. These abilities ensure efficient office operations, effective support for colleagues, and a positive workplace environment.

What are common challenges faced by entry level administration professionals, and how can they be overcome?

Entry-level administration professionals often face challenges such as managing competing priorities, adapting to new office technologies, and learning to communicate effectively with team members across different departments. To overcome these challenges, it helps to develop strong organizational skills, seek mentorship from more experienced colleagues, and proactively ask questions when unclear about tasks. Additionally, becoming familiar with common office software and maintaining a positive, solution-oriented attitude can greatly ease the transition into the role.

What is the difference between Entry Level Administration vs Administrative Assistant?

AspectEntry Level AdministrationAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreesHigh school diploma; relevant certifications optional
Work EnvironmentOffice settings across various industriesOffice environments, often in corporate, healthcare, or educational sectors
Employer UsageEntry-level roles for administrative supportSupport roles assisting managers and teams
Common Search IntentEntry Level Administration vs Administrative Assistant

Entry Level Administration roles are typically broader, focusing on basic administrative tasks across industries, while Administrative Assistant positions often involve supporting specific departments or managers. Both roles require similar credentials and work environments, but the term "Administrative Assistant" is more specific to support functions within organizations.

Can someone with no experience become an entry level administration?

Yes, entry level administrative positions often do not require prior experience and focus on basic skills such as organization, communication, and proficiency with office software. Candidates can improve their chances by demonstrating a willingness to learn and possibly obtaining relevant certifications like Microsoft Office Specialist.

How to become an entry level administration with no experience?

To become an entry-level administrative assistant, focus on developing basic skills such as organization, communication, and proficiency in office software like Microsoft Office. Gaining relevant certifications, such as a certificate in office administration, and volunteering or internships can also help build experience and improve your chances of securing a position.

What are the most commonly searched types of Administration jobs in Maine?

The most popular types of Administration jobs in Maine are:

Entry Level Administration jobs near you
Infographic showing various Entry Level Administration job openings in Maine as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 12% Part Time, 1% Temporary, and 3% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $40,155 per year, or $19.3 per hour.

Medical Assistant ENT

InterMed, P.A.

South Portland, ME • On-site

$18.50 - $23.50/hr

Full-time

Re-posted 16 days ago

Key responsibilities

  • Gather and update patient information and vital signs, and prepare patients for visits.

  • Perform clinical tasks such as medication and vaccine administration, diagnostic screenings, specimen collection, and assisting with procedures.

  • Maintain clinical equipment and supplies, document patient information accurately, and perform administrative duties including patient outreach and scheduling.

InterMed (Maine) rating

8.5

Company rating: 8.5 out of 10

Based on 18 frontline employees who took The Breakroom Quiz

Job description

SUMMARY:  

The Support Medical Assistant (MA) provides clinical and administrative support in outpatient primary and specialty care under a licensed clinician. This role emphasizes patient- and family-centered care through collaboration with healthcare professionals and manages instrument supply, including inspection, decontamination, and sterilization. 

CORE RESPONSIBILITIES: Has the clinical skills and competencies necessary to perform the essential tasks of a Medical Assistant (MA) 

  • Gathers and updates relevant patient information and vital signs in the chart based on visit type. 

  • Prepares patients for visits by obtaining pertinent data and vitals. 

  • Completes clinical tasks as directed by licensed Clinician: 

  • Medication and/or vaccine administration 

  • Performs diagnostic screenings 

  • Accurately collects and prepares specimens for testing 

  • Sets up and assists with in-office clinical procedures 

  • Refills medications per protocol 

  • Completes patient clinical documents 

  • Maintains clinical equipment and supplies including rotation, stocking and cleaning. 

  • Documents accurately, appropriately and timely into patients’ chart. 

  • Performs administrative duties as assigned including patient outreach and scheduling. 

  • Coordinates patient care management with in-house specialties, community resources, home health, hospital or acute care. 

  • Completes mandatory educational requirements and maintains required BLS certification.  

  • Maintains strict confidentiality in alignment with HIPAA (Health Insurance Portability and Accountability) guidelines and InterMed policies. 

  • Perform other duties as assigned to support the mission, vision and values of InterMed 

Environmental Maintenance Functions (Derm/Mohs/Audiology/ENT): 

  • Performs environmental maintenance duties as assigned for clinical equipment within Dermatology, Mohs, Audiology and ENT departments. 

  • Ensures proper cold chain management for the storage of medications and therapeutic injections. 

  • Sorts, inspects, and assembles procedural instruments and safety equipment with knowledge of OSHA standards and regulations. 

MISSION AND VALUES: 

  • Follows InterMed’s mission to provide patient-centered primary care, putting the patient first to deliver high quality, high value care. 

  • Provide the highest quality care to our patients with a level of service that exceeds their expectations. 

  • Maintain a positive attitude and always treat our patients and each other with dignity and respect. 

  • Insist on honesty and integrity from each other and our business partners. 

  • Make teamwork a core component of our relationships between physicians, staff, and patients. 

  • Embrace change to better serve our patients. 

  • Use business practices that feature individual accountability and group responsibility to ensure delivery of high value healthcare. 

  • Have fun as we carry out our mission to serve. 

KNOWLEDGE, SKILLS, AND ABILITIES: 

  • Education: Successful completion of an accredited Medical Assistant program 

  • Associate's degree program preferred 

  • Knowledge of OSHA standards and regulations 

  • Basic knowledge of equipment used within Dermatology, Mohs, Audiology and ENT departments. 

  • Demonstrates excellent professional judgement, phone skills and prioritization decision-making skills. 

  • Experience: Entry Level 

  • License/Certifications: 

  • Current CMA or RMA certification preferred 

  • BLS required 

  • Professional appearance and demeanor 

  • Proficient in Windows and Microsoft applications, and electronic medical record (EMR) experience preferred   

The estimated compensation range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications, and other job-related reasons. Certain positions may be eligible for incentive compensation plans above and beyond base compensation.   

What InterMed (Maine) employees say

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