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Entry Level Administration Jobs in California (NOW HIRING)

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Administration Assistant (Bilingual/Mandarin)

Ontario, CA · On-site

$18 - $21/hr

This is an entry-level role ideal for someone looking to grow their administrative and basic accounting skills in a professional environment. Candidates who are bilingual in Mandarin and English are ...

ST. JOSAPHAT PARISH

Customer Service Rep

Los Angeles, CA

$17.25 - $23.50/hr

... Entry level sales and mktg Sports-oriented Help wanted New grad Part-time Full-time business chicago based experience, business administration, small business administration, degree business ...

ST. JOSAPHAT PARISH

Customer Service Rep

Los Angeles, CA · On-site

$17.25 - $23.50/hr

... Entry level sales and mktg Sports-oriented Help wanted New grad Part-time Full-time business chicago based experience, business administration, small business administration, degree business ...

City of Redding

Entry Level Police Officer

Redding, CA · On-site

$81K - $119K/yr

August 26, 2025 The City of Redding is accepting applications for the position of Entry Level ... Qualifications we're looking for Knowledge of practices and procedures of administration of justice ...

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Entry Level Administration information

See California salary details

$11

$19

$29

How much do entry level administration jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for entry level administration in California is $19.68, according to ZipRecruiter salary data. Most workers in this role earn between $16.15 and $22.07 per hour, depending on experience, location, and employer.

What is an entry level administration job?

Entry level administration jobs are positions designed for individuals who are just starting their careers in office administration. These roles typically include tasks like answering phones, managing schedules, data entry, filing, and assisting other staff with various clerical duties. They require basic computer skills, good organizational abilities, and strong communication skills. Entry level administration positions provide valuable experience and can be a stepping stone to more advanced administrative roles.

What are the key skills and qualifications needed for entry level administration?

To thrive in Entry Level Administration, you need strong organizational skills, attention to detail, and basic office software proficiency, typically supported by a high school diploma or associate degree. Familiarity with Microsoft Office Suite, email systems, and office equipment is commonly required. Excellent communication, time management, and a professional demeanor are standout soft skills for this role. These abilities ensure efficient office operations, effective support for colleagues, and a positive workplace environment.

What are common challenges faced by entry level administration professionals, and how can they be overcome?

Entry-level administration professionals often face challenges such as managing competing priorities, adapting to new office technologies, and learning to communicate effectively with team members across different departments. To overcome these challenges, it helps to develop strong organizational skills, seek mentorship from more experienced colleagues, and proactively ask questions when unclear about tasks. Additionally, becoming familiar with common office software and maintaining a positive, solution-oriented attitude can greatly ease the transition into the role.

What is the difference between Entry Level Administration vs Administrative Assistant?

AspectEntry Level AdministrationAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreesHigh school diploma; relevant certifications optional
Work EnvironmentOffice settings across various industriesOffice environments, often in corporate, healthcare, or educational sectors
Employer UsageEntry-level roles for administrative supportSupport roles assisting managers and teams
Common Search IntentEntry Level Administration vs Administrative Assistant

Entry Level Administration roles are typically broader, focusing on basic administrative tasks across industries, while Administrative Assistant positions often involve supporting specific departments or managers. Both roles require similar credentials and work environments, but the term "Administrative Assistant" is more specific to support functions within organizations.

Can someone with no experience become an entry level administration?

Yes, entry level administrative positions often do not require prior experience and focus on basic skills such as organization, communication, and proficiency with office software. Candidates can improve their chances by demonstrating a willingness to learn and possibly obtaining relevant certifications like Microsoft Office Specialist.

How to become an entry level administration with no experience?

To become an entry-level administrative assistant, focus on developing basic skills such as organization, communication, and proficiency in office software like Microsoft Office. Gaining relevant certifications, such as a certificate in office administration, and volunteering or internships can also help build experience and improve your chances of securing a position.

What are the most commonly searched types of Administration jobs in California?

The most popular types of Administration jobs in California are:

What cities in California are hiring for Entry Level Administration jobs?

Cities in California with the most Entry Level Administration job openings:

Entry Level Administration jobs near you
Infographic showing various Entry Level Administration job openings in California as of August 2026, with employment types broken down into 1% As Needed, 89% Full Time, 8% Part Time, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $40,931 per year, or $19.7 per hour.

Administration Assistant (Bilingual/Mandarin)

EFP Staffing

Ontario, CA • On-site

$18 - $21/hr

Full-time

PTO

Re-posted 17 days ago

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Job description

Here’s a revised version with that emphasis added clearly and professionally:

Job Description: Administrative Assistant (Bilingual Mandarin a Strong Plus)

We are seeking a reliable, detail-oriented Administrative Assistant to support daily office operations. This is an entry-level role ideal for someone looking to grow their administrative and basic accounting skills in a professional environment. Candidates who are bilingual in Mandarin and English are strongly encouraged to apply, as this position will support communication with Mandarin-speaking business partners and international stakeholders.

Responsibilities:

  • Answer and direct phone calls with professional phone etiquette
  • Communicate clearly and professionally with clients, vendors, and Mandarin-speaking business partners
  • Perform basic data entry and maintain accurate records
  • Assist with entry-level QuickBooks tasks (invoicing, expense tracking, basic reports)
  • Create, update, and maintain spreadsheets using Microsoft Excel
  • Organize files, documents, and office records
  • Provide general administrative and clerical support as needed

Qualifications:

  • Entry-level knowledge of QuickBooks (coursework or training acceptable)
  • Basic proficiency in Microsoft Excel (spreadsheets, simple formulas)
  • Strong verbal and written communication skills in English
  • Bilingual in Mandarin and English is a strong plus
  • Professional phone etiquette and customer service mindset
  • Organized, dependable, and detail-oriented
  • Ability to multitask and work independently

Preferred (Not Required):

  • Previous office, administrative, or clerical experience
  • Familiarity with basic accounting or bookkeeping concepts
  • Experience supporting international or cross-border business operations

Additional Opportunity:

  • Potential for occasional business travel to China to support partner relations and business dealings (not required, but a plus)

Benefits:

  • On-the-job training and skill development
  • Growth opportunities within the company
  • Supportive and collaborative team environment
  • Competitive pay based on experience

How to Apply:
Please submit your resume for consideration.

If you want, I can:

  • Add a light compliance-safe disclaimer around travel
  • Make this sound more junior / entry-level friendly
  • Create a shortened version for job boards like Indeed or ZipRecruiter
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About Employee Force Provider

Sourced by ZipRecruiter

OUR MISSION AND VISION We want to help employers build a workforce that improves performance. We want to help job seekers put their talents to work in positions that suit their skills and stimulate their success. We are committed to connecting great companies with great employees and opening up opportunities for both by providing the highest quality of outsourced employment and human resource services. Success for our customers is reached by empowering them to focus on what they do best. We want to be more than a staffing company; we want to be a pipeline of skilled talent and satisfying career opportunities. We continuously strive to become the preferred source for employment and human resource services. We are dedicated to serving our customers and the community with the highest levels of service, knowledge, professionalism, honesty and integrity.

Industry

Recruiting and staffing services

Company size

201 - 500 Employees

Headquarters location

Ontario, CA, US

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