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The Accounts Payable Representative manages the full accounts payable cycle, including invoicing, reconciliation, and responding to vendor and internal inquiries. This role supports the broader accounting function and assists with additional accounting duties as needed, contributing to accurate financial records and smooth payment processes.

Responsibilities

• Review vendor statements to determine invoice status and communicate payment information internally and with external vendors.
• Verify the accuracy of entries, postings, and signature approvals prior to processing invoices.
• Enter, code, and reconcile invoices to the general ledger, identifying and resolving billing discrepancies or misapplied cash transactions.
• Receive and respond to phone calls from vendors and internal departments regarding invoice payment status.
• Review incoming vendor statements to ensure all outstanding invoices are recorded and paid, and request missing invoice copies from vendors when necessary.
• Set up and maintain accurate vendor records, including payment terms and other relevant details.
• Investigate payment issues while strictly following established accounts payable policies and procedures.
• Assist the accounting leadership team with additional accounting duties and projects as required.
• Collaborate with team members across the accounting department to support smooth month-end and year-end processes.

• Minimum of 5+ years of experience in accounts payable.
• Hands-on experience with ERP systems, with exposure to platforms such as SAP, Oracle, or NetSuite and the ability to support a transition to Oracle Fusion.
• Advanced Microsoft Excel skills, including the ability to use pivot tables and VLOOKUP functions.
• Strong knowledge of invoice processing, accounts payable, and accounts receivable practices.
• Ability to perform invoice reconciliation and work with inventory-related data.
• Attention to detail and accuracy in data entry, coding, and reconciliation.
• Strong verbal and written communication skills for interacting with vendors and internal stakeholders.
• Ability to follow and apply corporate accounts payable policies and procedures consistently.

• Diploma or degree in accounting is an asset.
• Collaborative mindset and ability to work effectively as a team player.
• Demonstrated eagerness to learn new systems, processes, and accounting concepts.
• Flexibility to support multiple areas within the accounting function as needed.
• Comfort working in a growing organization undergoing change, including system transitions and potential process improvements.

This is an on-site accounts payable role with working hours typically from 7:30 a.m. to 4:00 p.m. The position is part of an accounting team of approximately 19 people within a smaller organization that is in the process of being acquired by a larger multi-billion-dollar company, offering exposure to both a close-knit team environment and evolving corporate structures. The role currently reports into the finance leadership function and may be involved in future transitions, such as moving toward a hybrid work model and adopting Oracle Fusion as the primary ERP system. The environment is collaborative and fast-paced, with a focus on teamwork, flexibility, and continuous learning.

Job Type & Location

This is a Contract to Hire position based out of Calgary, AB.

The pay range for this position is $32.69 - $34.61/hr.

This is a fully onsite position in Calgary,AB.

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, les achats, la chaine d’approvisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l’industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du classement Fortune 500. Nous sommes fiers d’avoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître d’autres options d’accommodement.

Ordonnance sur l’égalité des chances de San Francisco: Conformément à l’Ordonnance sur l’égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l’intelligence artificielle (IA): Nous pouvons utiliser l’intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d’embauche, notamment la recherche, la présélection et l’évaluation des candidatures. L’IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l’aide d’outils d’IA.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.