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Enrollment Associate Jobs in California (NOW HIRING)

Catalyst Kids

Enrollment Specialist

Sacramento, CA · On-site

$19.46 - $29.19/hr

Position Overview: The Enrollment Specialist provides multi-site enrollment, eligibility ... Associate's degree in Business or related field * Experience working with subsidized childcare ...

Catalyst Kids

Enrollment Specialist

Sacramento, CA · On-site

$19.46 - $29.19/hr

Position Overview: The Enrollment Specialist provides multi-site enrollment, eligibility ... Associate's degree in Business or related field * Experience working with subsidized childcare ...

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How much do enrollment associate jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for enrollment associate in California is $16.91, according to ZipRecruiter salary data. Most workers in this role earn between $13.75 and $18.99 per hour, depending on experience, location, and employer.

What is an enrollment associate?

Enrollment Associates are professionals responsible for assisting individuals through the process of enrolling in programs, services, or institutions, such as schools, health plans, or training courses. They provide information, answer questions, and ensure all necessary documentation is collected and processed accurately. Enrollment Associates often serve as the first point of contact, guiding applicants through requirements and troubleshooting any issues that arise during the enrollment process.

What are the key skills and qualifications needed to thrive as an enrollment associate, and why are they important?

To thrive as an Enrollment Associate, you generally need strong organizational skills, attention to detail, and a background in customer service or administrative support, often with an associate’s or bachelor’s degree. Familiarity with CRM software, student information systems, and data entry tools is typically required. Excellent communication, problem-solving abilities, and a customer-focused attitude help candidates stand out in this role. These skills ensure efficient processing of enrollments, accurate record-keeping, and positive experiences for prospective students or clients.

What are some common challenges enrollment associates face when guiding prospective students through the application process?

Enrollment Associates often encounter challenges such as managing high volumes of inquiries during peak enrollment periods and addressing a wide range of applicant concerns, from financial aid questions to documentation requirements. They must balance providing personalized support with meeting strict deadlines and maintaining data accuracy. Strong communication and organizational skills are crucial for navigating these challenges while ensuring a smooth and positive experience for prospective students.

What are the most commonly searched types of Enrollment jobs in California?

The most popular types of Enrollment jobs in California are:

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For Enrollment Associate jobs in California, the most frequently searched job titles are:

What job categories do people searching Enrollment Associate jobs in California look for?

The top searched job categories for Enrollment Associate jobs in California are:

What cities in California are hiring for Enrollment Associate jobs?

Cities in California with the most Enrollment Associate job openings:

Enrollment Associate jobs near you
Infographic showing various Enrollment Associate job openings in California as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 25% Part Time, 2% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $35,180 per year, or $16.9 per hour.

Enrollment Specialist

Catalyst Kids

Sacramento, CA • On-site

$19.46 - $29.19/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 8 days ago

Catalyst Kids rating

7.8

Company rating: 7.8 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

43rd of 222 rated education and training

Job description

Position Overview:
The Enrollment Specialist provides multi-site enrollment, eligibility determination, administrative support, and logistical coordination to assigned centers to support operational efficiency and ensure compliance with program regulations.
Key Responsibilities:
  • Serve as the primary liaison to families throughout the enrollment process, from initial contact through completion, providing guidance, resources, and support with enrollment paperwork, childcare needs, and documentation requirements
  • Conduct onsite enrollment activities at assigned centers, including meeting with families, collecting documentation, and assisting with completion of enrollment and eligibility forms
  • Determine and verify family eligibility, need, and fees for subsidized and full-fee programs by reviewing documentation, applying program regulations and agency procedures, and ensuring files support eligibility, need, and fee determinations
  • Maintain and utilize waiting lists in accordance with enrollment priorities, Catalyst policies, and regulatory requirements, ensuring documentation supports compliance
  • Process enrollments, recertifications, family status changes, and related data entry in a timely manner to maintain accurate records, continued eligibility, and compliance with program requirements
  • Maintain complete, current, and audit-ready family and child files, complete required data entry and reporting, and support internal and external audits in alignment with state deadlines, audit schedules, and Catalyst policies
  • Ensure accurate program selection, schedules, tuition entries, and special fee assessments to support correct family billing and enrollment records
  • Support tuition-related processes by preparing Notices of Action for approvals, changes, denials, and terminations; processing payment-related documentation; assisting with returned checks, payment plans, refunds, and collections activity; and responding to questions regarding payment status and documentation requirements
  • Collaborate with center leadership, site staff, accounting, compliance, and program leadership to support coordinated enrollment efforts, accurate billing and enrollment records, and regulatory alignment
  • Represent the organization and support enrollment outreach, including mass-enrollment and family-facing events, as assigned
  • Work independently across multiple assigned locations, prioritize a shifting and deadline-driven workload, and escalate complex eligibility determinations, compliance concerns, or family issues appropriately
  • Perform other duties that are reasonably related to the position's key responsibilities and are consistent with the employee's job classification, skills, and training

Required Qualifications:
  • High School Diploma or GED equivalent
  • 3-5 years' experience in customer service, data entry, or administrative functions
  • Proficiency with MS Office (i.e. Word, Excel, Access) or related databases
  • Competence with PC and keyboarding skills

Preferred Qualifications:
  • Associate's degree in Business or related field
  • Experience working with subsidized childcare programs or public funding sources
  • Bilingual in English/Spanish

Key Competencies:
  • Ability to interpret program regulations and review documentation for completeness, accuracy, and compliance in determining family eligibility, need, and fees
  • Strong communication, customer service, and interpersonal skills, with the ability to support families and collaborate effectively with internal teams
  • Strong organizational, time management, and follow-up skills, with the ability to prioritize shifting work across multiple locations in a deadline-driven environment
  • Ability to maintain accuracy and attention to detail in data entry, file maintenance, billing support, and audit-related documentation
  • Ability to work independently, demonstrate initiative, exercise sound judgment, and escalate issues appropriately after training
  • Ability to maintain confidentiality of family, child, and financial information

Working Conditions:
  • Generally pleasant working conditions
  • Less than 50% of daily assignments involve prolonged physical effort
  • Approximately 75% of work time is spent onsite at assigned child care centers where children are present, with noise, activity, and interruptions typical of early childhood environments
  • Must be able to transport enrollment documentation and materials between offices and centers as needed to support enrollment operations and compliance activities
  • Travel: Up to 75% (regionally)

Shift Type: Full Time
Schedule: Monday - Friday, 8-hour shift between the hours of 8am - 6pm
What We Offer:
  • Medical, Dental, and Vision Benefits
  • 401(k) Retirement plan and Employee Assistance Program (EAP)
  • Personal Health Advocate
  • Paid vacation, sick time, and holidays
  • Commuter pre-tax benefit
  • Discounted childcare
  • Access to the Calm app
  • Tickets at Work employee discounts

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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