Email Manager Jobs in Utah (NOW HIRING)

Job Description

The ideal candidate will provide top-level assistance to the high-level chief operating officer. They should be well organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with necessary meeting preparations.

Duties:

• Track and manage upcoming project schedules and deadlines
• Screen incoming emails for executives (flag critical or time sensitive emails).
• Archive processed/old emails.
• Manage calendar including meetings and project deadlines for team.
• Able to greet clients and vendors.
• Coordinate team meetings (Schedule with team, locate meeting room, prepare agenda, ensure people are prepared for assignments).
• Prepare project proposals.
• Document employee mileage.
• Preparing executives meeting info.
• Track professional development hours of engineering.
• Data entry for project management.
• Help obtain contract documents from clients.
• Data entry for project profitability analysis.
• Preliminary review of product submittals.
• Preliminary project quality control review.
• Formatting and preliminary editing of specifications.
• Prepare monthly expense reports.
• Monthly billing report.
• Provide support to the team by helping in various office responsibilities as needed.

Required Skills/Abilities:

• Ability to handle multiple tasks or multitask oriented.
• Basic Microsoft Office or 365 a must.
• A/E/C Industry Experience.
• Any type of team experience or handling team tasks.
• Data entry.
• Project Management.
• Easily learns new software.
• Deadline driven.
• Contract Document Maintenance
• Billing.
• Formatting documents.
• Communication skills are a must.
• Previous experience in managing a team.
• MS project or Smartsheet.

Qualifications:

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with excellent follow-up skills
• Strong written and verbal communication skills

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer
• Extended hours and weekend work required in some cases to meet deadlines.

****Work Environment & Expectations: ****

• This role requires regular collaboration with in-office teams
• In-office presence is expected to support collaboration, coordination, and communication, with hybrid flexibility available after the initial six months.
• Occasional overtime may be required to support deadlines or special projects

\nCompany Description

At Lynk Engineers, we invest in our people by offering a comprehensive benefits package that supports your health, financial well-being, work-life balance, and professional growth. Benefits include:

Competitive salary based on experience
Quarterly bonus opportunities
Medical, dental, and vision insurance
Health Savings Account (HSA) and Flexible Spending Account (FSA) options
401(k) with company match
Paid time off (PTO) and paid holidays
Paid parental leave
Wellness program
Employer-paid life and disability insurance
Employee Assistance Program (EAP)
Professional development and continuing education opportunities
A collaborative, team-oriented culture with opportunities for career growth and advancement

Ready to Build What's Next?

If you're ready to contribute to innovative projects, collaborate with a talented team, and grow your career in the AEC industry, we'd love to hear from you. Apply today and discover what you can build with Lynk Engineers.

Benefits:

401(k) matching
Dental insurance
Employee assistance program
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Referral program
Retirement plan
Vision insurance

At Lynk Engineers, we invest in our people by offering a comprehensive benefits package that supports your health, financial well-being, work-life balance, and professional growth. Benefits include:\n\nCompetitive salary based on experience\nQuarterly bonus opportunities\nMedical, dental, and vision insurance\nHealth Savings Account (HSA) and Flexible Spending Account (FSA) options\n401(k) with company match\nPaid time off (PTO) and paid holidays\nPaid parental leave\nWellness program\nEmployer-paid life and disability insurance\nEmployee Assistance Program (EAP)\nProfessional development and continuing education opportunities\nA collaborative, team-oriented culture with opportunities for career growth and advancement\n\n\nReady to Build What's Next?\n\nIf you're ready to contribute to innovative projects, collaborate with a talented team, and grow your career in the AEC industry, we'd love to hear from you. Apply today and discover what you can build with Lynk Engineers.\n\nBenefits:\n\n401(k) matching\nDental insurance\nEmployee assistance program\nFlexible schedule\nFlexible spending account\nHealth insurance\nHealth savings account\nLife insurance\nPaid time off\nParental leave\nReferral program\nRetirement plan\nVision insurance