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Email Management Virtual Assistant Jobs in Washington

Scale AI, Inc.

Executive Assistant

Washington, DC · On-site

Handle high-level administrative tasks such as email management, expenses, document preparation and ... executive assistant in a fast-paced environment, preferably in the tech or AI industry

Scale AI

Executive Assistant

Washington, DC · On-site

Handle high-level administrative tasks such as email management, expenses, document preparation and ... executive assistant in a fast-paced environment, preferably in the tech or AI industry

Outback Steakhouse

Restaurant Manager

MD · On-site

One (1) year previous restaurant management experience * Must be able and willing to work a ... virtual assistant Sydney. We look forward to hearing from you!

Eccalon LLC

Executive Assistant

Hanover, MD · On-site

Manage complex and high-volume calendars, including scheduling, rescheduling, and resolving ... Coordinate and support in-person, virtual, and hybrid meetings, including agendas, materials ...

Fortreum

Senior Executive Assistant

Leesburg, VA · On-site

$90K - $115K/yr

Email Management * Draft responses on executives' behalf for routine correspondence, using ... This email and phone number is created exclusively to assist disabled job seekers whose disability ...

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Email Management Virtual Assistant information

See Washington salary details

$13

$27

$38

How much do email management virtual assistant jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for email management virtual assistant in Washington is $27.63, according to ZipRecruiter salary data. Most workers in this role earn between $23.12 and $31.06 per hour, depending on experience, location, and employer.

What is an email management virtual assistant?

Email Management Virtual Assistants are professionals who help individuals or businesses efficiently manage their email inboxes. Their responsibilities typically include sorting emails, responding to inquiries, filtering spam, flagging urgent messages, organizing folders, and maintaining a streamlined communication flow. By delegating these tasks to a virtual assistant, clients can save time, reduce overwhelm, and focus on more important aspects of their work. These assistants often work remotely and use secure methods to handle confidential information.

What are the key skills and qualifications needed to thrive as an email management virtual assistant?

To thrive as an Email Management Virtual Assistant, you need strong organizational skills, attention to detail, and proficiency in written communication, typically supported by experience in administrative support or customer service. Familiarity with email platforms (like Gmail or Outlook), productivity tools (such as Slack, Trello, or Asana), and basic knowledge of email filtering and automation tools are commonly required. Proactive problem-solving, discretion, and time management are essential soft skills that help you efficiently handle high volumes of correspondence while maintaining confidentiality. These skills and qualities are crucial for ensuring prompt, accurate email handling and supporting smooth business operations for clients.

What are the most common challenges faced by an email management virtual assistant, and how can they be addressed?

One of the most common challenges for an Email Management Virtual Assistant is handling a high volume of emails while ensuring timely responses and proper prioritization. To address this, it's important to establish clear organization systems—such as labeling, filtering, and categorizing emails—and to communicate regularly with your client about priorities and expectations. Additionally, learning to draft templates for frequent responses and staying proactive with follow-ups can greatly improve efficiency and client satisfaction. Adapting to each client's preferred communication style and tools is also key to success in this role.

What is the difference between Email Management Virtual Assistant vs Data Entry Virtual Assistant?

AspectEmail Management Virtual AssistantData Entry Virtual Assistant
Primary ResponsibilitiesManaging emails, scheduling, responding to inquiriesInputting data, updating databases, maintaining records
Required SkillsCommunication, organization, email platform proficiencyTyping speed, accuracy, attention to detail
Work EnvironmentRemote, administrative supportRemote, data processing tasks
Common IndustriesAdmin support, customer service, consultingHealthcare, finance, e-commerce

The Email Management Virtual Assistant focuses on handling emails, scheduling, and communication tasks, while the Data Entry Virtual Assistant specializes in inputting and managing data. Both roles require organizational skills and are often performed remotely, but they serve different operational needs within organizations.

What are popular job titles related to Email Management Virtual Assistant jobs in Washington?

For Email Management Virtual Assistant jobs in Washington, the most frequently searched job titles are:

What job categories do people searching Email Management Virtual Assistant jobs in Washington look for?

The top searched job categories for Email Management Virtual Assistant jobs in Washington are:

What cities in Washington are hiring for Email Management Virtual Assistant jobs?

Cities in Washington with the most Email Management Virtual Assistant job openings:

Email Management Virtual Assistant jobs near you
Infographic showing various Email Management Virtual Assistant job openings in Washington as of August 2026, with employment types broken down into 65% Full Time, 26% Part Time, and 9% Contract. Highlights an 51% In-person, and 49% Remote job distribution, with an average salary of $57,478 per year, or $27.6 per hour.

Executive Assistant

Scale AI, Inc.

Washington, DC • On-site

Other

Medical, Dental, Vision, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Scale AI rating

8.5

Company rating: 8.5 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

79th of 245 rated software companies

Job description

Scale AI is seeking a highly skilled Executive Assistant based in Washington, DC to support the General Manager and VP of Engineering of Public Sector in their day to day role, plus ad-hoc support to the Public Sector LT team. This role is crucial in ensuring smooth operations and effective communication both internally and externally. This person will quickly learn each executive's working style and preferences, act autonomously or with little direction, and respond quickly when priorities change.

What You'll Do

  • Manage complex calendars and schedules for the team, including coordinating meetings, track travel and manage requests, and prioritizing commitments with team members
  • Book travel including flights, accommodation and transportation
  • Manage bookings for client meals, events, and similar requests
  • Act as a primary point of contact for internal and external stakeholders, including clients, partners, and government ministries
  • Building strong relationships with key EAs and Chiefs of Staff of priority customers
  • Handle high-level administrative tasks such as email management, expenses, document preparation and team administration
  • Coordinate and plan internal team events, off-site meetings, and company initiatives
  • Manage any high priority / VIP meetings, guest visits, etc.
  • Plan and run team social events, keeping the events varied and within set budgets
  • Manage confidential information with utmost discretion and professionalism

Qualifications

  • 7+ years of experience as an executive assistant in a fast-paced environment, preferably in the tech or AI industry
  • Exceptional organizational and time-management skills
  • Strong communication skills, both written and spoken
  • Proficiency in office productivity tools and ability to learn new software quickly
  • Experience in building and managing relationships with high-level external stakeholders, including government officials
  • Ability to work flexibly and adapt to changing priorities with multiple stakeholders involved

Compensation packages at Scale for eligible roles include base salary, equity, and benefits. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position and may be inclusive of several career levels at Scale; it will be determined during the interview process based on work location and additional factors, including job-related skills, experience, qualifications, interview performance, and relevant education or training. Scale employees in eligible roles are also granted equity based compensation, subject to Board of Director approval. Your recruiter can share more about the specific salary range for your preferred location during the hiring process, and confirm whether the hired role will be eligible for equity grant. You'll also receive benefits including, but not limited to: comprehensive health, dental and vision coverage, retirement benefits, a learning and development stipend, and generous PTO. Additionally, this role may be eligible for additional benefits such as a commuter stipend.

The base salary range for this full-time position in the location of Washington DC is:
$136,000—$170,000 USD

PLEASE NOTE:Our policy requires a 90-day waiting period before reconsidering candidates for the same role. This allows us to ensure a fair and thorough evaluation of all applicants.

About Us:

At Scale, our mission is to develop reliable AI systems for the world's most important decisions. Our products provide the high-quality data and full-stack technologies that power the world's leading models, and help enterprises and governments build, deploy, and oversee AI applications that deliver real impact. We work closely with industry leaders like Meta, Ernst & Young, Mayo Clinic, Time Inc., the Government of Qatar, and U.S. government agencies including the Army and Air Force. We are expanding our team to accelerate the development of AI applications.

We believe that everyone should be able to bring their whole selves to work, which is why we are proud to be an inclusive and equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability status, gender identity or Veteran status.

We are committed to working with and providing reasonable accommodations to applicants with physical and mental disabilities. If you need assistance and/or a reasonable accommodation in the application or recruiting process due to a disability, please contact us at accommodations@scale.com. Please see the United States Department of Labor's Know Your Rights poster for additional information.

We comply with the United States Department of Labor's Pay Transparency provision.

PLEASE NOTE: We collect, retain and use personal data for our professional business purposes, including notifying you of job opportunities that may be of interest and sharing with our affiliates. We limit the personal data we collect to that which we believe is appropriate and necessary to manage applicants' needs, provide our services, and comply with applicable laws. Any information we collect in connection with your application will be treated in accordance with our internal policies and programs designed to protect personal data. Please see our privacy policy for additional information.

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