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Senior Associate/Executive Administrator Kittleman & Associates

Remote position with the possibility of a hybrid working arrangement. It is expected that the Senior Associate/Executive Administrator will live in Denver, CO. Come join an organization that is doing meaningful work in the nonprofit sector across the country. Kittleman is hiring for a Senior Associate/Executive Administrator position! To learn more about Kittleman, click here.

About Kittleman & Associates Kittleman & Associates is the nation’s first executive search firm dedicated exclusively to recruiting leaders for nonprofit organizations across the country. Kittleman’s search practice is focused on CEO level recruitment throughout the nonprofit sector, including human service organizations, foundations, museums, associations, conservation and environmental organizations, and many others. Founded in 1963, Kittleman has four offices including Boston, Philadelphia, Denver, and its founding office in Chicago.

Position Summary The Senior Associate/Executive Administrator is responsible for providing search support to Principal Consultants and directing the strategies for, and management of, candidate identification and development. The Senior Associate/Executive Administrator is a key partner to the Principal Consultant and clients, providing strong project management throughout the search process to ensure key objectives of each engagement are met at a high level. They are engaged in all facets of the search strategy and operations within the firm.

Major Responsibilities Client-Related

• In partnership with the Principal Consultant, serve as the project manager in day-to-day activities of executive searches.
• Attend and participate in client phone/video calls and in-person meetings as needed.
• Support networking of search opportunities by speaking with sources, possible candidates, and sources of candidates.
• Screen, qualify, and interview potential candidates for active searches.
• Communicate with clients and candidates throughout the search process.
• With input from Principal Consultant, draft/edit and finalize client documents, including the Position Guide.
• For onsite interviews, coordinate activities for candidate interviews, including but not limited to ordering meals, reserving conference space, etc…
• Check candidate references, initiate candidate background checks, and prepare reports for clients.
• Develop and implement outreach strategies and communication with input from the Principal Consultant; coordinate research assistance.

Business Development

• Conduct research on prospective clients to aid Principal Consultants in the preparation of new business pitch.
• With input from Principal Consultants, prepare custom proposals for new business.
• Participate in and assist Principal Consultant in presentations for new business, as needed.

Administrative

• Participate in developing and improving client services and long-range planning.
• Attend search operations meetings and provide search assignment updates, feedback, advice, and encouragement to team members. Attend monthly all-staff meetings and company annual meeting.
• Interface with and update Kittleman database as it relates to search activity (client/candidate/prospect data; client expenses).

Requirements

• A minimum of 5 years of experience in a professional services setting is required, executive search or staffing experience is strongly preferred.
• Experience working in a team environment that has both self-directed and collaborative activities.
• Customer service approach with flexibility and adaptability as key attributes.
• Strong organizational, problem solving, and project and time management skills.
• Experience working with a database is preferred.
• Exceptional communication in both verbal and written form.
• Team-player and collaborative in executing work.
• Thoughtful and proactive work-ethic that is grounded in a commitment to service and excellence.
• Positive attitude and good sense of humor.
• Preferred experience: working with AI tools and building smart automation in the cloud.
• Strong fluency in Microsoft Office suite.

Salary & Benefits The salary range for this position annually is $75,000-$85,000 and will be commensurable with experience. A competitive benefits package is also offered including annual bonus potential, 100% company coverage toward the healthcare employee only premium, a 401(k) with an employer match of 4%, plus vacation days, paid holidays, and other benefits.

Kittleman has a supportive culture, encourages professional development, and is an organization that cares about employee wellbeing. If you want to play a key role in this dynamic organization, please confidentially submit a current resume and cover letter to Alicia Yamada, Director of Search Operations at ayamada@kittlemansearch.com.

The cover letter is an opportunity to showcase your passion for Kittleman’s core values and beliefs and demonstrate your organizational impact in current or prior roles. This role will be filled as soon as possible. All qualified candidates are strongly encouraged to apply.

Non-discrimination Policy Kittleman does not discriminate with respect to employment on the basis of race, creed, color, religion, age, disability, marital status, partnership status, gender, sex, sexual orientation, gender identity, gender expression, genetic information, pregnancy, alienage or citizenship status, current or former participation in the uniformed services, status as a veteran, or national or ethnic origin, or on account of any other basis prohibited by applicable City, State, or Federal law.