Work closely with the UEP and Honors Directors and Coordinators to provide information necessary before award decisions can be made. * Develop and maintain donor database and prepare donor thank you ...
Work closely with the UEP and Honors Directors and Coordinators to provide information necessary before award decisions can be made. * Develop and maintain donor database and prepare donor thank you ...
Administrative Specialist, Office of the Provost
Newark, DE · On-site
$45K - $61K/yr
Work closely with the UEP and Honors Directors and Coordinators to provide information necessary before award decisions can be made. * Develop and maintain donor database and prepare donor thank you ...
Administrative Specialist, Office of the Provost
Newark, DE · On-site
$45K - $61K/yr
Work closely with the UEP and Honors Directors and Coordinators to provide information necessary before award decisions can be made. * Develop and maintain donor database and prepare donor thank you ...
Partner with the NMDP to support unrelated donor searches and transplantation arrangements ... Maintain required clinical documentation and databases and complete required reporting to CIBMTR.
Partner with the NMDP to support unrelated donor searches and transplantation arrangements ... Maintain required clinical documentation and databases and complete required reporting to CIBMTR.
Partner with the NMDP to support unrelated donor searches and transplantation arrangements ... Maintain required clinical documentation and databases and complete required reporting to CIBMTR.
Partner with the NMDP to support unrelated donor searches and transplantation arrangements ... Maintain required clinical documentation and databases and complete required reporting to CIBMTR.
Partner with the NMDP to support unrelated donor searches and transplantation arrangements ... Maintain required clinical documentation and databases and complete required reporting to CIBMTR.
Partner with the NMDP to support unrelated donor searches and transplantation arrangements ... Maintain required clinical documentation and databases and complete required reporting to CIBMTR.
... donor engagement activities. * Assist as needed with the coordination and scheduling of DAR and ... such as donor databases, etc. * Understanding of regionally based philanthropy along with ...
... donor engagement activities. * Assist as needed with the coordination and scheduling of DAR and ... such as donor databases, etc. * Understanding of regionally based philanthropy along with ...
... donor engagement activities. * Assist as needed with the coordination and scheduling of DAR and ... such as donor databases, etc. * Understanding of regionally based philanthropy along with ...
... donor engagement activities. * Assist as needed with the coordination and scheduling of DAR and ... such as donor databases, etc. * Understanding of regionally based philanthropy along with ...
... donor engagement activities. * Assist as needed with the coordination and scheduling of DAR and ... such as donor databases, etc. * Understanding of regionally based philanthropy along with ...
... donor engagement activities. * Assist as needed with the coordination and scheduling of DAR and ... such as donor databases, etc. * Understanding of regionally based philanthropy along with ...
... donor engagement activities. * Assist as needed with the coordination and scheduling of DAR and ... such as donor databases, etc. * Understanding of regionally based philanthropy along with ...
... donor engagement activities. * Assist as needed with the coordination and scheduling of DAR and ... such as donor databases, etc. * Understanding of regionally based philanthropy along with ...
... donor segments and trends. * Coordinates and facilitates the annual Parents Fund solicitation ... Experience in database CRM and social media platforms preferred. * Commitment to collaborative ...
... donor segments and trends. * Coordinates and facilitates the annual Parents Fund solicitation ... Experience in database CRM and social media platforms preferred. * Commitment to collaborative ...
... donor segments and trends. * Coordinates and facilitates the annual Parents Fund solicitation ... Experience in database CRM and social media platforms preferred. * Commitment to collaborative ...
... donor segments and trends. * Coordinates and facilitates the annual Parents Fund solicitation ... Experience in database CRM and social media platforms preferred. * Commitment to collaborative ...
Donor Database Coordinator information
What is a donor database coordinator?
A Donor Database Coordinator is a professional responsible for managing and maintaining an organization's donor management system. They ensure the accuracy and security of donor records, process donations, generate reports, and support fundraising efforts by providing data analysis. This role often collaborates with fundraising and development teams to maximize donor engagement and retention. Strong attention to detail, technical skills with database software, and confidentiality are essential for this position.
What are the key skills and qualifications needed to thrive as a donor database coordinator?
To thrive as a Donor Database Coordinator, you need strong organizational skills, attention to detail, and experience with data management, typically supported by a degree in business, nonprofit management, or a related field. Proficiency with donor management software such as Raiser’s Edge, Salesforce, or DonorPerfect, along with knowledge of data privacy regulations, is essential. Excellent communication, problem-solving abilities, and a collaborative mindset are standout soft skills for this role. These skills and qualities are crucial for ensuring accurate donor records, effective fundraising efforts, and strong relationships with supporters.
What are some common challenges a donor database coordinator faces when maintaining data accuracy, and how can they overcome them?
A Donor Database Coordinator often encounters challenges such as duplicate records, incomplete donor information, and inconsistencies due to manual data entry. To overcome these, coordinators typically implement regular data audits, establish standardized data entry protocols, and use database tools to automate deduplication and error detection. Proactive communication with fundraising and development teams also helps ensure data remains current and accurate, supporting successful donor engagement efforts.
What is the difference between Donor Database Coordinator vs Fundraising Data Specialist?
| Aspect | Donor Database Coordinator | Fundraising Data Specialist |
|---|---|---|
| Credentials | Database management certifications, nonprofit experience | Data analysis certifications, fundraising background |
| Work Environment | Nonprofit organizations, development departments | Fundraising teams, nonprofit or charitable sectors |
| Employer & Industry | Charities, NGOs, educational institutions | Nonprofits, fundraising agencies |
The Donor Database Coordinator primarily manages donor information and maintains database systems, ensuring data accuracy for fundraising efforts. The Fundraising Data Specialist focuses more on analyzing fundraising data to inform strategies. While both roles require data management skills and nonprofit experience, the Coordinator emphasizes database upkeep, whereas the Specialist emphasizes data analysis for fundraising optimization.
What job categories do people searching Donor Database Coordinator jobs in Delaware look for?
The top searched job categories for Donor Database Coordinator jobs in Delaware are:
What cities in Delaware are hiring for Donor Database Coordinator jobs?
Cities in Delaware with the most Donor Database Coordinator job openings:
$45K - $61K/yr
Full-time
Re-posted 16 days ago
University Of Delaware rating
5.7
Based on 21 frontline employees who took The Breakroom Quiz
590th of 627 rated colleges and universities
Job description
Administrative Specialist, Office of the Provost
Apply now Job no: 503035
College / VP Area: Office of the Provost
Work type: Staff
Location: Newark, DE
Categories: Administrative Support, Full Time
Pay Grade: 29E
Context of Job:
Under the limited supervision of the Senior Business Administrator, the Administrative Specialist using initiative, judgment, and discretion, assists with managing the administrative, academic, and fiscal affairs of the Honors College and Undergraduate Education Programs [University Studies program (UST), the Academic Coaching and Tutoring Center (ACT), the First Year Experience initiative (FYE), UD Scholars, the Undergraduate Research Program (UGRP), and the Office of National Fellowship (ONF)] (UEP). The Administrative Specialist is proactive, customer-service driven, demonstrates exceptional attention to detail, and utilizes effective organizational skills to meet concurrent deadlines. Responsibilities include managing student awards processes, grant management and reporting, executing academic course schedules, budget reporting, correspondence, and providing HR assistance.
Ensures compliance with internal and external administrative policies and procedures, as well as prioritizes and resolves administrative issues. A high level of independent judgment, initiative, and problem-solving skills, and the ability to demonstrate a high degree of confidentiality and discretion are required.
Ensures compliance with internal and external administrative policies and procedures, as well as prioritizes and resolves administrative issues. A high level of independent judgment, initiative, and problem-solving skills, and the ability to demonstrate a high degree of confidentiality and discretion are required.
Major Responsibilities
- Assist with all aspects of the daily administrative operations of Honors and UEP, ensuring compliance with university, state, and federal policies, laws, and regulations.
- Provide guidance/support to Senior Business Administrator on university policy and administrative matters.
- Develops, maintains, and enhances office management systems; implements new administrative strategies and procedures to optimize efficiency; develop and/or initiate new office forms and procedures.
- Serve as the back-up/additional HR Liaison for UEP and the Honors College, especially during peak times and position vacancies. Responsibilities include posting and managing positions in TalentLink, processing new hires and all related onboarding forms and web forms, processing supplemental pay forms, UD Workforce, and implementing and monitoring unit compliance with administrative and related policies.
- Provide assistance to new hires; assist with individual I9 appointments and appropriate web forms (JEDs) for any hires or employee changes for the Honors College and UEP.
- Recruit, train, and supervise work-study students.
- Assist with the registration of all incoming Honors first-year students into the UDExchange system.
- Manage course scheduling for FYE, summer research credits, academic year senior thesis credits, and other Honors or UEP courses/programs, currently via CLSS; provide information to Registrar's Office and initiates requests for rooms for special sections and class meetings.
- Prepare high-level correspondence on behalf of the Honors college, and UEP, frequently managing sensitive and confidential information on behalf of the Dean and Senior Business Administrator.
- Develop and implement streamlined processes for enrichment awards and faculty add-on payments for the Honors College.
- Assist McNair Director with McNair Scholars Program expenditures and grant management and compliance, including Effort reporting.
- Create, organize, and manage department data using Excel; generate summaries, tables, and reports to support department planning and decision making.
- Create, design and maintain multiple complex databases and forms for student employees, faculty, credit-card maintenance, hiring data, payroll, etc. Generate reports as needed for the Senior Business Administrator.
- Manage all procurement operations, including service contracts, affiliation agreements, purchase orders, non-PO payments (e.g. honoraria, awards, participant incentives), and software/technology requests. Serves as contract Manager in Contracts+.
- Serve as department specialist for UDX and Concur systems. Oversee all aspects of administration for both platforms and provide support and training for faculty, staff, and students.
- Lead Honors and UEP Concur purchasing activities, including policy compliance, training material development, in-person training/assistance for faculty, staff, and students, and oversight of procurement and travel expenses. Exercise independent judgment to ensure adherence to university policy, collaborating with Procurement Services as needed.
- Work closely with the UEP and Honors Directors and Coordinators to provide information necessary before award decisions can be made.
- Develop and maintain donor database and prepare donor thank you letters on a regular basis.
- Perform other job-related duties as assigned.
Qualifications
- Bachelor's Degree with three years of relevant experience or an equivalent combination of education and experience.
- Knowledge of the principles and practices of office management and university programs, systems, policies, and procedures.
- Ability to grasp, retain, and disseminate an extensive and varied body of information.
- Ability to work independently, take initiative, handle multiple assignments, meet deadlines, and make decisions and judgments consistent with the position level.
- Effective oral and written communication skills with the ability to communicate and interact well with people of all ages and diverse backgrounds.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Ability to establish and maintain effective working relationships.
- Accounting and financial analysis experience preferred. Operational knowledge of HR and Financial PeopleSoft Systems as well as familiarity with UDSIS preferred.
- Knowledge of Concur, UDExchange, and other UD systems preferred.
- Effective time management and organizational skills with a strong attention to detail.
- Excellent computer skills. Ability to apply basic and advanced tools in word processing, spreadsheet, and database applications. Ability to learn new programs and systems quickly. Extensive experience with Microsoft Office is preferred, especially Excel.
- Ability to supervise and provide guidance to student workers.
Notice of Non-Discrimination and Equal Opportunity
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VI and VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.
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Company size
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Headquarters location
Newark, DE, US
Year founded
1743