Documentation Project Manager Jobs in Spring Hill, FL

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Project Coordinator

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Description

We are seeking a qualified candidate to fill the position of Construction Project Coordinator. The selected candidate will be responsible for providing top-tier support to the project operations team from project inception through final closeout. This role offers broad exposure to every stage of the project lifecycle, paving the way for substantial professional growth. The ideal candidate is a self-driven thinker who adapts swiftly to changing conditions, works well under pressure, and proactively supports the operations team, clients, and subcontractors, especially on federal government 
projects where thorough knowledge of submittals, RFIs, and specifications is crucial. 
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
Subcontractor Coordination: Oversee the distribution of plans and specifications to 
subcontractors and manage the solicitation process.
Budget Assistance: Collaborate with the Project Manager (PM) on preliminary project budgets derived from estimates, ensuring accurate financial forecasts.
Project Monitoring: Help track budgets throughout the project, providing timely updates and insights.
Scheduling & Implementation: Assist the PM in coordinating project activities to 
ensure alignment with established plans and timelines. Regularly update schedules in partnership with the Project/Site Operations Manager.
Procurement: Manage buyouts of assigned project portions when directed by the PM, including materials and services procurement.
Liaison Duties: Serve as the company's representative to subcontractors, addressing project-related matters in the PM's absence.
Document Management: Establish and maintain a streamlined project filing system, ensuring all documents-particularly submittals and RFIs-meet federal government standards.
Submittal & RFI Coordination: Maintain an up-to-date Submittal Log and effectively manage Requests for Information. Ensure shop drawings, samples, and other submittals receive timely approvals from architects/engineers.
Contract Administration: Draft and issue subcontracts and purchase orders or assist in these processes.
Payment Processing: Support the verification and timely processing of subcontractor and owner pay requisitions.
Change Orders: Prepare owner and subcontractor change orders, maintain a comprehensive Change Order Log, and track approvals.
Equipment & Materials: Collaborate with the Site Operations Manager to request equipment rentals, order materials, and manage documentation.
Project Correspondence: Generate and maintain project documentation in accordance with company standards and guidelines.
Closeout Documents: Develop and assemble all final project documentation, 
including as-built drawings, operating manuals, shop drawings, and warranties.
Quality Assurance: Assist the PM in monitoring work quality and record any subcontractor's performance concerns. 
Professional Development: Engage in continuous learning to enhance individual and team effectiveness, innovation, and productivity.
Other Duties: Perform additional tasks or adapt to shifting priorities as needed. 
SKILLS, KNOWLEDGE, QUALIFICATIONS, AND EXPERIENCE
Education & Experience:
     o A four-year college degree in Engineering/Construction.
     o Equivalent construction industry experience, 5+ years will be considered.
     o Technical training or certifications in construction management are a plus.
    o Direct experience with federal government construction projects is strongly preferred.
Technical Proficiency:
    o Strong computer skills, with advanced knowledge of Microsoft Office.
    o Familiarity with construction management software such as Procore and Autodesk Build.
    o Experience with takeoffs is preferred.
Submittals & RFIs:
    o Demonstrated expertise in preparing, reviewing, and tracking submittals and RFIs for federal government projects.
    o Thorough knowledge of federal government specifications, compliance requirements, and related processes.
Budget & Contracts:
    o Ability to assist with preliminary budget development, financial forecasting, and contract administration.
    o Familiarity with creating, tracking, and processing change orders.
Communication & Interpersonal Skills:
    o Effective communicator with proven ability to work under pressure.
    o Skilled at interacting with clients, subcontractors, and government agencies.
Organization & Detail Orientation:
    o Keen attention to detail in maintaining logs, managing documents, and ensuring compliance with regulations.
    o Ability to establish and maintain robust organizational systems.
Other Requirements:
    o Ability to pass a background check.
    o Willingness to undergo a drug test.
    o Eligibility to access a military facility (or obtain clearance, if required). 
This position is ideal for a driven individual who thrives under pressure and can successfully 
manage multiple tasks, deadlines, and stakeholders-particularly in the context of federal 
government standards.