Documentation Project Manager Jobs in Ontario (NOW HIRING)

Date Posted: 08/20/2026
Req ID: 49930
Faculty/Division: UofT Scarborough
Department: UTSC:Info & Instructional Tech Services
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00044090
Existing Vacancy: Yes

Description:

About us:
The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.
Information & Instructional Technology Services (IITS) provides the technological vision and leadership for the development and implementation of information systems, processes, and associated technology to support the University of Toronto Scarborough Campus' academic mission and administrative operation. IITS works closely with faculty, staff, and student groups to provide timely, top-quality service and technological solutions across the University of Toronto Scarborough community. Discover a campus filled with energy, culture and world changing ideas and facilities. A place where diversity fuels innovation.
This search aligns with the University's commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.
Your opportunity:
Under the general direction of the Senior Manager, Business Transformation & Program Management, and in close consultation with clients, the Project Manager is the primary point of contact for assigned IT or strategic projects. The Project Manager is responsible for overall implementation of projects from concept to completion and for all aspects during the different phases of the project. This includes complex requirements analysis, design, implementation, testing, deployment, and closure. The Project Manager will apply project management fundamentals and best practices to structure projects for success by managing scope, quality, budget, risk, issues, vendors, teams, and stakeholder relationships. Common tasks may involve coordinating resources, engaging stakeholders, establishing milestones, assigning responsibilities, monitoring, summarizing, and communicating the project status. The Project Manager also manages changes in project scope, identifies potential risks and devises contingency plans while adhering to overarching goals of keeping the project on time and on budget within the agreed upon scope. 
The Project Manager will participate in establishing and strengthening best practices, templates, tools, and partnerships to expand and mature these capabilities for the University of Toronto Scarborough. In so doing, the Project Manager will research best practices within and outside the organization and establish benchmark data and use continuous process improvement disciplines to achieve results. The Project Manager will champion project governance by ensuring projects go through all the required steps including client communication and signoff, are accurately and fully documented, and ultimately achieve the set-out business objectives.
Your responsibilities will include:

• Leading and planning the delivery of IT projects across capital construction technology projects; business process improvement and digital transformation initiatives; and web application development projects
• Determining key performance indicators to measure success
• Advising on cost, feasibility and impact of different implementation solutions
• Developing charter, scope, resources, and schedule for project(s)
• Liaising with internal and external contacts to facilitate purchasing and/or procurement processes
• Preparing detailed analysis on complex risk assessments
• Reviewing and approving contemplated change notices, change order and recommending options
• Liaising with all stakeholders to ensure budget, deadlines, standards, and scope are met

Essential Qualifications:

• Bachelor's degree plus a completed Project Manager Professional (PMP) certification or equivalent Project Management certification/training.
• Minimum five (5) years of related direct experience in managing complex projects, including all aspects of process development and execution; this should include at least 2 years of experience managing Information Technology projects.
• Demonstrated experience in applying waterfall and agile methodologies for project development and/or implementation.
• Experience developing project plans, reports, and communications and marketing materials.
• Extensive understanding of project and program management principles, methods and techniques.
• Advanced proficiency with MS Project, Excel, PowerPoint and cloud-based Project and Portfolio Management tools.
• Intermediate proficiency with MS Office 365, including MS Teams and SharePoint.
• Superior communication, interpersonal, organizational and problem-solving skills.
• Strong oral presentation and facilitation skills.
• Self-starter with proven experience managing multiple projects in a multi-stakeholder environment.
• Ability to analyze and synthesize information from multiple sources and provide recommendations.
• Ability to develop and maintain effective relationships with executive level stakeholders.
• Relentless accuracy and attention to detail.
• Tactful, discrete, with the ability to maintain confidentiality and sound judgment.
• Strong time management skills with the ability to work well under pressure and meet competing priorities and deadlines.
• Ability to deal with ambiguity and collaborate across multiple areas to achieve common business objectives.
• Applicants are expected to show a clear inclination to keep technical skills up-to-date and relevant and an ability to learn quickly from reference manuals and on-line help facilities.
• Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

• Certifications related to business analysis, process improvement, change management and Lean principles would be considered an asset.
• Knowledge of PHIPA, HIPAA, AODA guidelines.
• Experience with data analysis and data modeling, business process analysis, writing technical specifications and use cases, optimizing systems and processes, and implementing new systems would be an asset.
• Experience in a commercial or cost-recovery environment, with accounts receivable and collections, would bean asset.

To be successful in this role you will be:

• Accountable
• Approachable
• Perceptive
• Proactive
• Resourceful
• Team player

Notes: 

• This is a TERM position ending in April 2028.
• This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline. 

Closing Date: 09/03/2026, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Term 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 16 -- $103,367. with an annual step progression to a maximum of $132,188. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Information Technology (IT)
Recruiter: UTSC HR 

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.