Documentation Intern Jobs in California (NOW HIRING)

Salary : $62,135.84 - $75,541.44 Annually
Location : Throughout the County of Santa Clara, CA
Job Type: Internship
Job Number: 26-C8H-A
Department: County-Wide Recruitment
Opening Date: 01/01/2025
Closing Date: 12/31/2026 11:59 PM Pacific
Bargaining Unit: 95

Description

Important Note: Applications are reviewed on an as-needed basis as departments submit requests. After six (6) months, the application is inactivated; however, you may re-apply to the program. If additional information is required or your application is accepted into the program, you will receive an email. If you are interested in interning with a specific department, please reach out to them directly.

The Student Intern classification is a County-wide classification. Duties are defined by the internship level and the various departments to which the students are assigned. Students can advance in both level and pay based on education and operational needs.

The Student Internship Program nurtures the educational and professional development of promising job candidates, which may lead to a longer retention of the individual as a County employee. A successful internship program enhances the County's image among the student population, encouraging more students to apply in the future.
Typical Tasks

Student Intern, Level III is for Junior or Senior year college students, or Degree-holder students working on their secondary degree or professional certification. Individuals assigned to this classification would only be eligible to work in a position related to the student's field of study.

Level III Student Interns are closely supervised and work as assistants. Students are responsible for learning the Agency's or Department's policies, procedures, and methods of operations; collecting and tabulating data; and learning how to interpret such. Level III Student Interns can evaluate information gained in accordance with established policies and procedures and assist professional staff in ongoing project work in an increasingly responsible role. Students participate in the team analysis of problems and the preparation of reports under the supervision of professionals.

This recruitment requires the submission of an online application. No paper applications will be accepted. Computers are available for applicants to apply online at the County Government Center, 70 West Hedding Street, 8th Floor, East Wing, San Jose, CA 95110, during normal business hours.
To apply, attach:

• A copy of your unofficial transcript, official transcript, or a letter from your admissions office that displays your name, school information, declared major, grade point average, and total units/hours accumulated. Please Note: For verification purposes, we reserve the right to request official documentation.
• A current class schedule that includes your name, course dates (start/end date), and school information on it or a letter from the admissions office. This will fulfill proof of enrollment in high school, college, or proof of graduation within the last six months, from the date of graduation. This document is separate from the transcript.

You must submit all documents by uploading them as attachments to your job application. Applications without the required documentation will be rejected.
Employment Standards

Student Eligibility:
In order to qualify for the Student Intern classifications, a student must:

• Have a legal right to work in the United States;
• Be enrolled in an accredited institution or a school licensed by a state agency or have graduated from such an institution or school within the last six months;
• Have an overall grade point average of at least 2.5 on a four-point scale;
• Submit a completed application for employment, unofficial transcript, and proof of enrollment or course schedule for the current school session.

Verification and Audit Procedures:

• Prior to hiring a student or recent graduate into one of the intern classifications, departments need to verify both the student's status with the school and enrollment in a defined program of study that is aligned with the intern position that the student will fill.
• Departmental use of these classifications will be subject to audit by ESA Human Resources to ensure that they are being used for the defined purposes of introducing the County to students as a potential employer and providing practical work experience to local students.
• The recent graduate category will be monitored to ensure that no one is working as an intern longer than six months following graduation.
• Hours per fiscal year (July 1 - June 30) are limited to 1,040. Work can be performed full-time during the summer and/or part-time during the school year, with the proposed work schedule approved by the Agency.
• For non-521 Student Interns, each hour of work counts toward the non-521 extra help County-wide cap. For a Student Intern-521, each hour of work will be counted at half the rate of the County's total 521 extra-help cap.

Special Requirements:

• High school students under 18 years of age must obtain a work permit prior to employment.
• Ability to travel to alternate locations in the course of work. If driving, possession of a valid California driver's license prior to appointment and the ability to qualify for and maintain a County driver authorization.
• May be required to pass a background check.
• May be required to pass a physical exam.

Knowledge of:

• Common computer systems and applications.

Ability to:

• Establish and maintain effective working relationships with those contacted in the course of work, at all levels, including colleagues, the public and other agencies;
• Understand, interpret and apply instructions, rules and regulations;
• Carry out oral and written instructions;
• Communicate effectively in English, both orally and in writing.

None
01

Please select the student status that describes you.

• Not a current student.
• High School students enrolled in regular high-school classes or those enrolled in an alternative vocational high school or students working toward high school equivalency (Must apply for Student Intern Level I)
• Freshman or Sophomore year college students, Community college students, or Vocational school students who have completed high school (Must apply for Student Intern Level II)
• Junior or Senior year college students in a four-year college/university institution (Must apply for Student Intern Level III)
• Recent Bachelor's Degree graduate within the last 6 months (Must apply for Student Intern Level III)
• Professional and graduate school students (Must apply for Student Intern Level IV)
• Recent Master's Degree graduate within the last 6 months (Must apply for Student Intern Level IV)

02

Please select your declared college major or vocational program objective.

• Accounting
• Accounting and Information Systems
• Aerospace Engineering
• Agriculture
• Ancient Studies
• Anthropology
• Art History
• Architecture
• Astronomy
• Aviation
• Behavioral Science
• Biochemistry
• Bioengineering
• Biology
• Business Administration
• Business Analytics
• Carpentry
• Chemistry
• Child and Adolescent Development
• Civil Engineering
• Communication
• Computer Science
• Computer Engineering
• Counseling
• Criminal Justice
• Culinary Arts
• Data Science
• Dietetics
• Digital Publishing and Web Media/Digital Media Art
• Economics
• Education
• Education Counseling
• Electrical Engineering
• Engineering Physics
• English
• Entomology
• Environmental Studies, Concentration in Energy
• Environmental Science
• Environmental Studies
• Environmental Studies, Concentration in Environmental Impact Assessment
• Environmental Studies, Concentration in Environmental Restoration and Resource Management
• Environmental Studies, Concentration in Energy Policy and Green Building
• Environmental Studies, Concentration Park Ranger and Administration
• Environmental Studies, Concentration Sustainable Water Resources
• Ethnic Studies
• Finance
• General Business
• Geography
• Geology
• Gerontology
• Global Studies
• Graphic Design
• Health Administration
• Health Science
• History
• Hospitality Management
• Human Resources
• Humanities
• Industrial and Systems Engineering
• Industrial Technology, Concentration in Computer Electronics and Network Technology
• Industrial Technology, Concentration in Manufacturing Systems
• Interior Design
• Journalism and Mass Communications
• Justice Studies
• Justice Studies, Forensic Science, Concentration in Biology
• Justice Studies, Forensic Science, Concentration in Chemistry
• Kinesiology
• Law Enforcement
• Legal Studies
• Liberal Studies
• Librarianship
• Library and Information Science/Studies
• Linguistics and Language Development
• Management
• Management and Information Systems
• Marketing
• Marriage and Family Therapy
• Mathematics
• Mechanical Engineering
• Medical Assistant
• Meteorology
• Military Science (Army ROTC)
• Nursing
• Nutritional Science
• Occupational Therapy
• Philosophy
• Physics
• Political Science
• Psychology
• Public Administration
• Public Health Science
• Public Policy
• Real Estate
• Recreation
• Religious Studies
• Rehabilitation
• Respiratory Therapy
• Social Work
• Sociology
• Software Engineering
• Social Science
• Social Psychology
• Statistics
• Studio Art
• Theatre Arts
• Urban and Regional Planning
• Web Design and Engineering
• None
• Other - Please indicate the major/program in the box below.

03

For declared college majors or vocational program objectives not listed in the previous question, please type your college major or vocational program objective below. Type N/A if this does not apply.
04

What is your current GPA (grade point average) range, on a four-point scale?

• I'm not a current student, and have been out of school for more than 6 months.
• My GPA is between 1.0 - 1.5
• My GPA is between 1.6 - 2.0
• My GPA is between 2.1 - 2.4
• My GPA is between 2.5 - 3.0
• My GPA is between 3.1 - 3.5
• My GPA is between 3.6 - 4.0
• My GPA is over 4.0

05

To participate in the Student Internship Program, you must provide the following documents:

• A copy of your unofficial transcript, official transcript, or a letter from your admissions office that displays your name, school information, declared major, grade point average, and total units/hours accumulated. Please Note: For verification purposes, we reserve the right to request official documentation.
• A current class schedule that includes your name, course dates (start/end date), and school information on it or a letter from the admissions office. This will fulfill proof of enrollment and is not the same document as the transcript. You must submit all documents by uploading them as attachments to your job application. Your application without the required documentation will be rejected. Did you attach your most recent transcript and class schedule?
• Yes
• No

06

How did you find out about this job?

• Contacted by County Recruiter
• Contacted by a Recruitment Firm
• County Employee Referral
• County of Santa Clara Career Website
• County of Santa Clara Job Interests Email Notification
• Facebook
• Instagram
• LinkedIn
• Indeed
• Virtual Job Fair
• In Person Job Fair
• In-Person Networking Professional Event
• Virtual Networking Event
• Community Event
• Glassdoor
• Governmentjobs.com
• Professional Association
• Search Engine (Google, Bing, online search, etc.)
• Hospital Website: SCVMC, O'Connor Hospital, St. Louise Regional Hospital Website
• Handshake
• Student Career Center
• County Text Message
• Other (Specify in the next question)

07

If you selected an event/fair or other in the question above, please specify. If not, type N/A.
Required Question