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Documentation Assistant Jobs in Springfield, VA (NOW HIRING)

Addison Group

Human Resources Assistant

Washington, DC · On-site

$21 - $24/hr

Coordinate meeting scheduling, gather necessary documentation, assist with promotion workflows, and distribute related communications * Assist in facilitating onboarding and offboarding activities to ...

Addison Group

Human Resources Assistant

Washington, DC · On-site

$21 - $24/hr

Coordinate meeting scheduling, gather necessary documentation, assist with promotion workflows, and distribute related communications * Assist in facilitating onboarding and offboarding activities to ...

Climate United FUND

Senior Paralegal

Bethesda, MD

Prepare and distribute board meeting agendas, minutes, and related documentation. * Assist in organizing and coordinating board and committee meetings. * Maintain records of board resolutions and ...

Climate United FUND

Senior Paralegal

Bethesda, MD · On-site +1

$90K - $105K/yr

Prepare and distribute board meeting agendas, minutes, and related documentation. * Assist in organizing and coordinating board and committee meetings. * Maintain records of board resolutions and ...

Guidehouse

Training and Documentation Specailist

Mclean, VA · On-site

$65K - $108K/yr

Maintain documentation libraries and training records, ensuring materials are organized, accessible, and version-controlled. * Assist with process improvement efforts by identifying opportunities to ...

Guidehouse

Training and Documentation Specailist

Mclean, VA · On-site

$65K - $108K/yr

Maintain documentation libraries and training records, ensuring materials are organized, accessible, and version-controlled. * Assist with process improvement efforts by identifying opportunities to ...

ServiceSource

Assistant Program Manager

Lorton, VA · On-site

Ensure all programs and documentation comply with any and all regulatory agencies * Encourage and ... Model and assist staff in providing active engagement in all daily group and individual areas.

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Documentation Assistant information

What is the highest paid assistant job?

Among assistant roles, executive assistants and administrative assistants with specialized skills or experience can earn the highest salaries, often exceeding $70,000 annually. Positions requiring advanced technical skills, industry knowledge, or certification tend to offer higher compensation.

What are Documentation Assistants?

Documentation Assistants are professionals responsible for organizing, maintaining, and managing documents within an organization. Their tasks often include filing, scanning, updating records, and ensuring documents are accurate and accessible to authorized personnel. They may also assist in creating and formatting documents, adhering to company standards and compliance requirements. Documentation Assistants play a crucial role in supporting administrative efficiency and record-keeping.

What is the job description of a documentation job?

A documentation assistant is responsible for creating, editing, and maintaining clear and accurate technical documents, manuals, and reports. They often use tools like Microsoft Word or Adobe Acrobat and may collaborate with technical teams to ensure information accuracy and consistency. Attention to detail and strong writing skills are essential for this role.

How much do document specialists make in the US?

Document specialists in the US typically earn a median annual salary of around $40,000 to $50,000, depending on experience, location, and industry. Entry-level positions may start lower, while experienced professionals with specialized skills or certifications can earn higher wages. Salaries can also vary based on the complexity of documentation tasks and the work environment.

What does a documentation assistant do?

A documentation assistant is responsible for organizing, maintaining, and updating company records, manuals, and reports. They often use tools like Microsoft Office or document management systems and ensure that documentation is accurate and accessible for team use. Attention to detail and good organizational skills are essential for this role.

What are some common challenges Documentation Assistants face when managing multiple document versions?

Documentation Assistants often encounter challenges related to version control, especially when multiple team members are updating documents simultaneously. Maintaining accuracy and ensuring that everyone is working from the most current version requires attention to detail and effective use of document management systems. Clear communication and standardized naming conventions are essential to prevent confusion and document loss. Regular training on collaboration tools and consistent file organization can help mitigate these challenges.

What are the key skills and qualifications needed to thrive as a Documentation Assistant, and why are they important?

To thrive as a Documentation Assistant, you need strong organizational skills, attention to detail, and proficiency in written communication, often supported by a diploma or degree in administration or a related field. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic database tools is typically required. Excellent time management, adaptability, and collaborative abilities help someone excel in this role. These skills are crucial for maintaining accurate records, supporting workflow efficiency, and ensuring smooth communication within an organization.
What job categories do people searching Documentation Assistant jobs in Springfield, VA look for? The top searched job categories for Documentation Assistant jobs in Springfield, VA are:
What cities near Springfield, VA are hiring for Documentation Assistant jobs? Cities near Springfield, VA with the most Documentation Assistant job openings:
Documentation Assistant jobs near you
Infographic showing various Documentation Assistant job openings in Springfield, VA as of July 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, and 3% Remote job distribution.
MEP Assistant Superintendent

MEP Assistant Superintendent

HITT Contracting, Inc.

Falls Church, VA • On-site

$79K - $132K/yr

Full-time

Medical, Dental, Vision, Retirement

Posted yesterday

Job description

Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT.

MEP Assistant SuperintendentJob Description:

The MEP Assistant Superintendent position allows an individual to develop skills for a career in technical MEP construction and management. Working directly with the project MEP Superintendent conducting field inspections, progress updates, assisting with document control, equipment inspections, vendor coordination, and supporting the equipment startup and commissioning process.

Responsibilities

  • Maintain adherence to HITT's standards of safety

  • Assist bidding mechanical and electrical trades

  • Ensure that required documentation is filed

  • Assist in conducting project meetings and record minutes

  • Collaborate with the project superintendent and site operations team throughout the life of the project

  • Assist in developing an MEP critical path schedule

  • Update project schedule, establish overall project logistics

  • Assist in coordinating and tracking critical path construction and startup activities

  • Review mechanical and electrical submittals

  • Track and coordinate equipment deliveries

  • Assist MEP Manager to provide conflict resolution for MEP issues

  • Assist in coordinating and managing the quality control process for MEP systems construction

  • Assist in managing startup and pretesting of mechanical and electrical systems

  • Assist coordinating and supporting third party commissioning activities

  • Manage commissioning documentation

  • Assist in managing the closeout process

Qualifications

  • High school diploma required, four-year degree from an accredited university with a concentration in construction, engineering, or business is strongly preferred.

  • 2-5 years' experience in commercial construction, including experience with a commercial general contractor

  • Passion for construction industry

  • Ability to recognize and seek quality

  • Strong communication skills; verbal and written

  • Strong leadership skills; able to build and lead a team

  • Aptitude for problem solving

  • Ability to work independently

  • Motivated self-starter

  • Effectively utilize computer and software technology in the performance of duties

  • Willingness to travel


In accordance with Virginia Senate Bill 215 (SB 215), the base salary range for this position is:


$79,200.00 - $132,000.00

Compensation in other cities and states may vary. HITT Contracting offers a competitive total benefits and compensation package including performance-based bonuses, premium health care coverage including vision and dental, employer-matched 401(k), wellness reimbursement program, paid holidays and time-off, and other voluntary benefits and leave types. The determination of salary is based on the candidate's individual professional experience, qualifications, education, skills, and training.

HITT Contracting is an equal opportunity employer. We are committed to hiring and developing the most qualified individuals based on job-related experience, skills, and merit. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We value a respectful, inclusive workplace where everyone has the opportunity to succeed. HITT Contracting maintains a drug-free workplace, consistent with applicable local, state, and federal laws.

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