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Document Services Assistant Jobs in Alabama (NOW HIRING)

CACI

Document Management Technician

Birmingham, AL

$17.20/hr

Service Contract Act Time Type: Full time Minimum Clearance Required to Start: DOJ MBI Employee ... Receive and review incoming correspondence, delivering each item to the appropriate Assistant ...

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Document Services Assistant information

What is a document services assistant?

Document Services Assistants are administrative professionals who handle tasks related to managing, organizing, and distributing documents within an organization. They may be responsible for preparing, scanning, filing, and retrieving physical or electronic records, as well as ensuring document accuracy and confidentiality. Their role often supports legal, medical, corporate, or educational environments where efficient document management is critical. Good attention to detail, organizational skills, and familiarity with office technology are important in this position.

What are the key skills and qualifications needed to thrive as a document services assistant, and why are they important?

To thrive as a Document Services Assistant, you need strong organizational skills, attention to detail, and proficiency in document management, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, document imaging systems, and sometimes knowledge of records management systems is important. Excellent communication, time management, and teamwork abilities help you efficiently handle requests and support colleagues. These skills ensure accurate document handling, timely processing, and smooth workflow within the organization.

What are some common challenges faced by a document services assistant, and how can they be managed?

Document Services Assistants often handle high volumes of paperwork, tight deadlines, and requests from multiple departments. Staying organized and prioritizing tasks are essential for managing these challenges effectively. Additionally, clear communication with team members and attention to detail help ensure that documents are processed accurately and efficiently. Familiarity with document management systems and a proactive approach to problem-solving can also make daily tasks more manageable.

What is the difference between Document Services Assistant vs Data Entry Clerk?

AspectDocument Services AssistantData Entry Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; proficiency in data management software
Work EnvironmentOffice setting, handling documents and printing tasksOffice environment, entering data into computer systems
Employer & Industry UsageHospitals, legal offices, government agenciesBusinesses, healthcare, finance sectors
Common Search & ComparisonOften compared for administrative support roles involving document handlingCompared for data management and clerical tasks

The Document Services Assistant primarily focuses on managing physical and digital documents, including printing, filing, and distribution. In contrast, a Data Entry Clerk specializes in inputting and updating data within computer systems. While both roles require basic computer skills and are found in similar office environments, their core responsibilities differ—one handles document logistics, the other data management.

Is document review a good entry level job?

Document review is often considered a suitable entry-level job in legal and administrative fields, as it typically requires minimal prior experience and involves basic tasks like reading, analyzing, and organizing documents. It can help develop skills such as attention to detail and familiarity with legal or business processes, but may involve repetitive work and strict deadlines.
Document Services Assistant jobs near you

Deaf - Assistant Program Coordinator

JEFFERSON BLOUNT ST CLAIR MENTAL HEALTH AUTHORITY

Birmingham, AL • On-site

Full-time

Re-posted 25 days ago

Key responsibilities

  • Plan, coordinate, and supervise the daily activities of the Deaf Services Day Rehab program.

  • Provide direct services such as medication passes, vital signs, and Day Rehab activities, and coordinate transportation for recipients.

  • Oversee the Deaf Services program in the absence of the Deaf Services Program Coordinator and supervise Deaf Services group home staff when needed.

Job description

July 2026

                                                             JOB DESCRIPTION

                                          Job Classification:  Assistant Coordinator

                          Working Title:  Deaf Services Assistant Program Coordinator

The position of Deaf Services Assistant Program Coordinator involves the planning, coordination, and supervision of the Authority's Deaf Services Day Rehab Program.  The Deaf Services Assistant Program Coordinator will also be responsible for supervision of Deaf Services group home staff in the absence of the Deaf Services Program Coordinator. 

Supervised by:                                  Deaf Services Program Coordinator

Employees Supervised:                   None  

Division:                                             Deaf Services

Normal Work Hours/Days:               40 hours per week, 8:00 a.m. - 5:00 p.m. - Monday - Friday.  Other hours or work schedules may be required

                                                            to meet residential program demands.

PRIMARY JOB FUNCTIONS:

            Responsible for the planning and coordination of the daily activities of the Deaf Services Day Rehab program in accordance with state standards.

            Structure and present the activities and material of the Deaf Services Day Rehab program in the preferred teaching method of deaf or hard of hearing individuals.

            Be familiar with how recipients are doing in the group home and apartments in order to provide education and training that meets the individual needs of the program participants.

            Prepare and submit detailed weekly lesson plans for Deaf Services Day Rehab program in a timely manner.

            Demonstrates proficiency and timeliness in completion/review of EHR entries.

            Responsible for the maintenance and up-keep of the Deaf Services Day Rehab facility.

            Provide direct services, except for clinical intakes or therapeutic services, including medication passes, vital signs, and Day Rehab activities.

            Provide/coordinate transportation for recipients, as necessary, including, but not limited to medical appointments, grocery and personal needs shopping, and lab work.

            Relieve daytime staff at the group home and perform basic living skills training and documentation, when needed.

            Oversee Deaf Services program in the absence of the Deaf Services Program Coordinator.

            Conduct special projects/assignments.

MINIMUM QUALIFICATIONS:

            High School Diploma or GED required, bachelor’s degree in a mental health related field preferred.

            One year of direct service experience in a mental health setting.

            Valid driver’s license and driving record acceptable to agency automobile insurance carrier for inclusion on agency policy.

            SLPI Rating of Advanced or higher.

KNOWLEDGE, SKILLS & ABILITIES

Demonstrable organizational skills as well as the ability to communicate in sign language clearly and effectively and/or orally and in writing.

Knowledge of deaf culture and knowledge of the ways in which mental illnesses are expressed by deaf or hard of hearing individuals.

Ability to organize, coordinate and manage the activities of Day Rehabilitative program.

Knowledge of and ability to use special communication devices to effectively communicate with deaf individuals (TTY, text pagers, e-mail services, VP, etc.).

Knowledge of and ability to use standard computer software such as word processing programs, Internet browsers, e-mail services, and instant communication programs.

            Knowledge of Authority's services and operations.

            Knowledge of Authority's policies, procedures, and practices.

            Knowledge of mental health and problems and treatment modalities/approaches.

            Ability to complete administrative reports as well as client reporting requirements.

            Ability to establish effective working rapport with other staff members.

            Ability to effectively manage and supervise employees at the professional and paraprofessional levels of the organization.

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