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Document Scanning Associate Jobs in Pennsylvania

Opex

Field Service Technician

Pittsburgh, PA · On-site

... document scanning and/or material handling equipment * Installing and setting up new equipment ... Associate's Degree in Electronics and/or equivalent hands-on job experience. * Must have excellent ...

OPEX

Field Service Technician

Pittsburgh, PA · On-site

$23 - $28/hr

... document scanning and/or material handling equipment * Installing and setting up new equipment ... Associate's Degree in Electronics and/or equivalent hands-on job experience. * Must have excellent ...

Opex Corp

Field Service Technician

Pittsburgh, PA · On-site

... document scanning and/or material handling equipment * Installing and setting up new equipment ... Associate's Degree in Electronics and/or equivalent hands-on job experience. * Must have excellent ...

OPEX Corporation

Be Seen First

Field Service Technician

Pittsburgh, PA · On-site

$23 - $27/hr

... document scanning and/or material handling equipment * Installing and setting up new equipment ... Associate degree in Electronics and/or equivalent hands-on job experience. * Must have excellent ...

HoverTech International

Warehouse Associate

Allentown, PA

$15.75 - $18.75/hr

Pick customer orders using RF-SMART handheld scanners and established warehouse procedures. * Pack ... Verify product quantities, lot numbers, and shipment documentation prior to shipment. * Process ...

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Document Scanning Associate information

What is a document scanning associate?

A Document Scanning Associate is responsible for digitizing physical documents by operating scanning equipment and ensuring high-quality digital images. They prepare documents for scanning, organize files, and maintain proper records of scanned materials. Their work helps organizations transition from paper-based systems to electronic document management, improving accessibility and security. Attention to detail and basic computer skills are essential for this role.

What are the key skills and qualifications needed to thrive as a document scanning associate?

To thrive as a Document Scanning Associate, you need strong attention to detail, organizational skills, and a basic understanding of document management processes, often with a high school diploma or equivalent. Familiarity with scanning hardware, imaging software, and document management systems is typically required. Reliability, time management, and the ability to maintain confidentiality are important soft skills for this role. These abilities ensure accurate digitization, secure handling of sensitive information, and efficient workflow in document-intensive environments.

What are some common challenges document scanning associates face when handling large volumes of documents, and how are these typically addressed?

Document Scanning Associates often encounter challenges such as managing high volumes of paperwork, ensuring proper organization, and maintaining accuracy during scanning. To address these, companies usually implement standardized workflows, provide training on quality control procedures, and utilize specialized scanning software to detect errors or duplicates. Team collaboration and clear communication with supervisors also help in quickly resolving issues and maintaining productivity.

What is the difference between Document Scanning Associate vs Data Entry Clerk?

AspectDocument Scanning AssociateData Entry Clerk
Primary RoleScanning, digitizing, and organizing physical documentsInputting data into digital systems from various sources
Skills RequiredAttention to detail, familiarity with scanning equipment, basic computer skillsTyping speed, accuracy, data management skills
Work EnvironmentOffice or data processing centers with scanning equipmentOffice settings, computer stations
Common CertificationsNone typically required, but familiarity with document management systems helpsTyping certifications or data entry courses

Both roles involve working with digital information, but Document Scanning Associates focus on converting physical documents into digital formats, while Data Entry Clerks primarily input data into systems. Understanding these differences helps job seekers find the right position based on their skills and interests.

Document Scanning Associate jobs near you
Infographic showing various Document Scanning Associate job openings in Pennsylvania as of August 2026, with employment types broken down into 79% Full Time, 18% Part Time, and 3% Temporary. Highlights an 100% In-person job distribution.

Document Imaging Technician

Good Shepherd Rehabilitation

Allentown, PA • On-site

Other

Posted 18 days ago

Good Shepherd Rehabilitation rating

6.5

Company rating: 6.5 out of 10

Based on 17 frontline employees who took The Breakroom Quiz

Job description

Document Image Technician

The Document Image Technician is responsible for maintaining and organizing patient health information in both physical and digital formats. This involves gathering patient information, verifying its accuracy and scanning information into the electronic medical record (EHR) to ensure that patient information is accurate, up-to-date, and easily accessible.

Essential Functions
  • Ensures medical record availability collecting all discharged medical records received via the courier on a daily basis or as needed by collecting all loose sheet filing via the courier on discharged charts and scans filing in Cerner on a daily basis or as needed
  • Prepping: Ensure all medical records are prepped appropriately by including the correct patient demographics/patient identifiers on all documents and ensure each paper is properly prepared by removing staples, adding missing labels, and taping loose papers accordingly before scanning papers into EHR the correct account numbers of every chart.
  • Scanning: Ensure that each document is properly scanned into the EHR maintaining that medical records are scanned properly ensuring that each page is recognizable and belongs to the appropriate encounter/patient.
  • Verifying: Will catch, correct all scanning errors and will double check to ensure that demographics/patient identifiers match the data found on the record.
  • Filing: Will file documents/records appropriately and in an organized fashion.
  • Integrity of Medical Records: Will never compromise the integrity of the patient's record in any way such as deleting images without replacing same or not scanning all documents required, not correcting bad images when discovered, or indexing incorrect information on records.
Qualifications:
  • Education: High School diploma or GED required. Associate degree in medical office/health information management with successful completion of medical and anatomical terminology courses preferred.
  • Work Experience: 2 years of medically related clerical experience preferred. Computer/data entry experience, ability to accurately sort documents alphabetically and numerically, including by terminal digit. Experience in quantitative and qualitative medical record analysis.
  • Licenses / Certifications: N/A

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